WEBVTT 00:00:00.000 --> 00:00:06.379 Good evening. Justin, could you please give the invocation? 00:00:06.379 --> 00:00:13.259 Good evening, Madam Mayor, Council, and Merry Christmas. And I know it's a bit 00:00:13.259 --> 00:00:19.859 presumptuous, but Happy New Year as well. Please pray with me. Father, we thank you 00:00:19.859 --> 00:00:25.699 for this evening. We thank you for your grace in our lives, your goodness to us as 00:00:25.699 --> 00:00:34.179 as we see your gifts poured out in the world and even here in our city, Freeport, day after 00:00:34.179 --> 00:00:35.179 day. 00:00:35.179 --> 00:00:42.539 Lord, as we approach the end of 2025, Lord, we thank you for so much that's been done, 00:00:42.539 --> 00:00:49.140 so many decisions made, and so much work accomplished, and Lord, we thank you for giving us the 00:00:49.140 --> 00:00:55.219 strength and the patience and the grace through all of it, and Lord, even as we've already 00:00:55.219 --> 00:01:01.140 We've begun to plan towards 2026, and so much work has already been laid out there. 00:01:01.140 --> 00:01:05.219 Just ask for your blessing and Godspeed in that work. 00:01:05.219 --> 00:01:12.219 Lord, I pray for this administration, this council, city manager and clerk and others, 00:01:12.219 --> 00:01:19.140 that you would bless them in their work and help them to find joy in their callings that 00:01:19.140 --> 00:01:23.739 you've given them, and particularly in the difficulties and the frustrations. 00:01:23.739 --> 00:01:30.859 Johnson, and Lord, even as we celebrate peace at this time of year with the birth of Christ, 00:01:30.859 --> 00:01:36.060 Father, I pray too that you would help us to live in peace with one another, even in 00:01:36.060 --> 00:01:41.500 disagreement that we would honor one another as fellow men and women made in the image 00:01:41.500 --> 00:01:42.500 of God. 00:01:42.500 --> 00:01:44.700 And so, I ask these things in Christ's name. 00:01:44.700 --> 00:01:45.700 Amen. 00:01:45.700 --> 00:01:46.700 Amen. 00:01:46.700 --> 00:01:47.700 Amen. 00:01:47.700 --> 00:01:48.700 Thank you, Justin. 00:01:48.700 --> 00:01:49.900 Now, we'll officially call this meeting to order. 00:01:49.900 --> 00:01:51.939 Madam Clerk, would you please take the roll? 00:01:51.939 --> 00:01:52.939 Mayor Miller. 00:01:52.939 --> 00:02:02.939 Alderpersons, Klemm, Johnson, Simmons, Parker, Stacy, Shadle, Sanders, and Sellers. 00:02:02.939 --> 00:02:08.219 If you could please stand for the Pledge of Allegiance led by Alderman Sanders. 00:02:08.219 --> 00:02:28.620 I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. 00:02:28.620 --> 00:02:36.939 item number one is approval of the agenda however we are going to be 00:02:36.939 --> 00:02:41.979 removing item number 10 it's not quite ready to go so is there a motion to 00:02:41.979 --> 00:02:47.379 approve so move second a motion made by Alderman Shadle seconded by Alderman 00:02:47.379 --> 00:02:55.659 Sellers all those in favor signify by saying aye no opposed yeah I oppose it 00:02:55.659 --> 00:03:01.659 That vote is seven to one. Item number two. It shouldn't be a vote, Mayor. I'm sorry. 00:03:01.659 --> 00:03:07.539 It shouldn't be a vote. I did not approve it. I know. I just said it was seven to one. 00:03:07.539 --> 00:03:14.259 Yeah, but it's not a vote. You can't tally this agenda to a vote. That's not 00:03:14.259 --> 00:03:24.099 how it's done. And the fact that I'm not approving of it. Okay, so let me let the 00:03:24.099 --> 00:03:54.099 I have the floor as it's not approving of this agenda. But the vote is seven to one. So that means there is no vote on this agenda. It has not been approved. You don't have the floor. Please refrain from talking. I've moved on from item number one. We're moving on to item number two. So item number two is public comment. You cannot conduct this meeting. 00:03:54.099 --> 00:04:24.100 as such. Alderman Sanders. You're not in charge. Alderman Sanders, please refrain from speaking or I'm going to be calling you out of order. But you're not in charge, Mayor. You're not in charge. You can say what you want. You are given a warning. You are given a warning that you are being out of order. So please stop. Otherwise, I'm going to have to call you out of order if it continues. We're going to move on to item number two, which is public comment, where we have none signed in. So we'll move on to item number three, which is the consent agenda. The consent agenda consists of 00:04:24.100 --> 00:04:32.100 All of these in one motion, unless a member of the council would like to have something removed for further discussion. Is there anything to be removed? 00:04:33.100 --> 00:04:36.100 Everything. I oppose everything. 00:04:37.100 --> 00:04:54.569 As a matter of fact, I want to table this meeting until council has formally had a meeting amongst itself to determine how did this agenda come into play 00:04:54.569 --> 00:04:59.410 and why are we accepting the agenda that we had not discussed? 00:04:59.410 --> 00:05:01.569 Okay, so here's the deal. 00:05:01.569 --> 00:05:08.009 You're purposely going off topic and the topic right now before us is the consent agenda. 00:05:08.009 --> 00:05:13.009 So is there anything specifically that any member of the council would like to have removed 00:05:13.009 --> 00:05:17.370 for further discussion? 00:05:17.370 --> 00:05:23.629 Seeing none, the consent agenda consists of reviewing, I'm sorry, approving to receive 00:05:23.629 --> 00:05:33.629 We have in place on file the Board and Commission minutes from the Board of Fire and Police Commission for October 28th and 29th, November 4th, 2025. 00:05:33.629 --> 00:05:36.629 Did I? Okay. 00:05:36.629 --> 00:05:46.629 The Arts and Culture Commission, February 6th, March 6th, April 3rd, May 1st, July 3rd, August 7th, September 4th, and November 4th, 2025. 00:05:46.629 --> 00:06:05.629 The schedule of the regular meetings for the City of Freeport for 2026, the building permit and fire department reports for November 2025, the adoption of Resolution 2025-152, which is a ratification of emergency replacement on the HVAC, 00:06:05.629 --> 00:06:35.629 The adoption of resolution 2025-153 which is the resolution of ratifying emergency stormwater basin repairs and the adoption of resolution 2025-154 which is the resolution ratifying emergency water main repairs and looping also is the cash and investment report and the finance department report both dated October 2025 and the approval of the finance bills payable in the total of $6,591,414 00:06:35.629 --> 00:06:41.629 Sanders, No. Sellers, Aye. Klemm, Aye. Johnson, Aye. Simmons, Aye. 00:07:05.629 --> 00:07:13.230 Parker? Aye. Stacy? Aye. And Shadle? Aye. The consent agenda is approved seven to one. 00:07:15.389 --> 00:07:20.589 Okay, item number four is a statement and explanation by the city attorney regarding the 00:07:20.589 --> 00:07:26.990 rules of council. Thank you, your honor. So during the course of the past few meetings of the city 00:07:26.990 --> 00:07:31.790 council and the committee of the whole, there have been statements made by Alderman Sanders asking 00:07:31.790 --> 00:07:35.970 or questioning who has the authority to place items on the agenda and who has the authority 00:07:35.970 --> 00:07:40.129 to run or chair the council and committee of the whole meetings. 00:07:40.129 --> 00:07:45.290 These repeated statements by Alderman Sanders, including some made tonight, and the time 00:07:45.290 --> 00:07:48.889 that it takes for him to make them have caused concern for other council members that these 00:07:48.889 --> 00:07:53.449 statements are leading to meetings being conducted in an inefficient manner. 00:07:53.449 --> 00:07:56.810 At the request of the mayor, city manager, and other council members, I've been asked 00:07:56.810 --> 00:08:06.329 and the chairing of meetings of the City Council and the committees of the whole. 00:08:06.329 --> 00:08:11.170 So revised rules of council were adopted by ordinance by a majority of the City Council 00:08:11.170 --> 00:08:13.689 on June 16th, 2025. 00:08:13.689 --> 00:08:19.569 Pursuant to the City Code of Ordinance Section 220.10 subparagraph 29, items can be placed 00:08:19.569 --> 00:08:24.970 on the council or committee of the whole agenda by the mayor, the city manager, any two older 00:08:24.970 --> 00:08:25.970 and others. 00:08:25.970 --> 00:08:34.250 As such, the Mayor and City Manager have the authority to place items on the agenda. 00:08:34.250 --> 00:08:40.769 Further, Section 220.10, subparagraph 7 and Section 220.11 provide that the Mayor shall 00:08:40.769 --> 00:08:46.250 preside and serve as the Chairperson at Council and Committee of the Whole meetings. 00:08:46.250 --> 00:08:50.570 As the Chairperson, the Mayor is the one who has the authority to preside over the meeting, 00:08:50.570 --> 00:08:54.009 call on people to speak, determine when someone is out of order, etc. 00:08:54.009 --> 00:08:59.049 So that power is vested into the mayor by our city ordinances that have been approved. 00:08:59.049 --> 00:09:04.210 Alderman Sanders, I understand that you may not agree with these rules, but these are 00:09:04.210 --> 00:09:07.450 the rules that have been adopted by a majority of the city council. 00:09:07.450 --> 00:09:12.210 As such, these are the rules that the council, including yourself as a member of the council, 00:09:12.210 --> 00:09:14.009 must abide by. 00:09:14.009 --> 00:09:18.370 It's my hope that with this explanation and clarification of what the rules of council 00:09:18.370 --> 00:09:22.570 are regarding who has the authority to place items on the agenda and who has the authority 00:09:22.570 --> 00:09:29.009 to chair and preside over meetings that any further comments or questions will be alleviated. 00:09:29.009 --> 00:09:32.049 To the extent, Alderman Sanders, you have any further questions about this? 00:09:32.049 --> 00:09:36.850 I'm happy to speak with you after the meeting about them. 00:09:36.850 --> 00:09:37.850 Item number five is... 00:09:37.850 --> 00:09:38.850 Are you asking me a question? 00:09:38.850 --> 00:09:40.889 You didn't ask me a question. 00:09:40.889 --> 00:09:42.690 No, it isn't a discussion item. 00:09:42.690 --> 00:09:50.629 It's simply a statement and explanation, and he is open to meeting with anyone afterwards. 00:09:50.629 --> 00:09:52.350 Item number five is reappointments. 00:09:52.350 --> 00:09:57.100 Would you please read this? 00:09:58.000 --> 00:10:03.039 Konova to the Arts and Culture Commission effective through October 31st, 2028. 00:10:03.679 --> 00:10:06.480 Thank you. Is there a motion to approve? So moved. 00:10:06.480 --> 00:10:09.600 Second. A motion made by Alderman Seller, 00:10:09.600 --> 00:10:15.840 seconded by Alderman Shadle. Discussion on the appointment. Madam Clerk, please take the roll. 00:10:15.840 --> 00:10:18.799 Sanders? No. 00:10:18.799 --> 00:10:20.000 Sellers? Aye. 00:10:20.000 --> 00:10:20.960 Klemm? Aye. 00:10:20.960 --> 00:10:22.000 Johnson? Aye. 00:10:22.000 --> 00:10:23.279 Simmons? Aye. 00:10:23.279 --> 00:10:24.320 Parker? Aye. 00:10:24.320 --> 00:10:25.759 Stacy? Aye. 00:10:25.759 --> 00:10:27.440 And Shadle? Aye. 00:10:27.440 --> 00:10:35.440 the appointment is approved seven to one item number six is the second reading of ordinance 2025 78 could 00:10:35.440 --> 00:10:41.600 you please read this ordinance amending chapter 10 20 streets generally section 10 20.13 erection 00:10:41.600 --> 00:10:47.919 of banners signs etc to prohibit the placement of signage on any city street alley or public way 00:10:47.919 --> 00:10:53.519 thank you director heimerdinger thank you madam mayor this was presented at december 1st council 00:10:53.519 --> 00:10:58.960 meeting there was no discussion these changes don't to the idea behind the 00:10:58.960 --> 00:11:04.159 already established chapter 10 section 13 which is that the signs are not 00:11:04.159 --> 00:11:08.639 allowed in public way or right away instead it just brings clarity ensures 00:11:08.639 --> 00:11:13.559 fair treatment and addresses necessary signage that is permitted to be in there 00:11:13.559 --> 00:11:18.279 by the city or other roadway districts so staff and Planning Commission 00:11:18.279 --> 00:11:25.000 recommend the adoption of the amended ordinance. Thank you. Is there any discussion on this 00:11:25.000 --> 00:11:34.340 ordinance? Madam Clerk, please take the roll. Sanders? Yes. Sellers? Aye. Klemm? Aye. Johnson? 00:11:34.340 --> 00:11:44.240 Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And Shadle? Aye. The ordinance passes 8-0. 00:11:44.240 --> 00:11:49.279 Item number two is the second reading of ordinance 2025-79. Could you please read this? Fiscal 00:11:49.279 --> 00:11:53.620 Fiscal Year 2025 Reappropriation Ordinance 00:11:53.620 --> 00:11:54.620 Thank you. 00:11:54.620 --> 00:11:55.620 Director Richter? 00:11:55.620 --> 00:11:56.700 Thank you, Your Honor. 00:11:56.700 --> 00:12:03.139 On December 1st, we had first reading for the 2025 Supplemental Appropriation. 00:12:03.139 --> 00:12:07.879 At the end of each fiscal year, the City Council amends the appropriation ordinance to take 00:12:07.879 --> 00:12:12.180 into account necessary revenue and expense adjustments. 00:12:12.180 --> 00:12:17.539 At our previous meeting, I went through a very long list of items, and I don't think 00:12:17.539 --> 00:12:18.899 you want me to read it again. 00:12:18.899 --> 00:12:27.500 It's really quite long, but the memo was in your packets. It is staff's request to approve 00:12:27.500 --> 00:12:28.500 this ordinance. 00:12:28.500 --> 00:12:37.500 Thank you. Is there any discussion on this ordinance? Alderman Stacey? 00:12:37.500 --> 00:12:50.460 Yes, I have a question. I had asked that monies be allotted for a lightning program, and I 00:12:50.460 --> 00:12:56.440 I would like to know if that happened. 00:12:56.440 --> 00:12:57.799 Did you say lighting? 00:12:57.799 --> 00:12:59.840 Yes. 00:12:59.840 --> 00:13:04.319 I believe we're discussing street light enhancements. 00:13:04.319 --> 00:13:07.080 So I should know. 00:13:07.080 --> 00:13:09.519 Dr. Richter, would you want to answer that? 00:13:09.519 --> 00:13:13.019 This is the budget for 2025. 00:13:13.019 --> 00:13:14.840 So we've made adjustments for the project 00:13:14.840 --> 00:13:18.559 that we did earlier in the year for the budget. 00:13:18.559 --> 00:13:23.360 But I think you're talking about going forward into 2026. 00:13:23.360 --> 00:13:25.899 So like this is 2025. 00:13:25.899 --> 00:13:30.180 So we passed 26 last on the first. 00:13:31.500 --> 00:13:35.860 And I believe there's funds in there, 00:13:37.259 --> 00:13:40.340 a small amount in there in 2026. 00:13:41.659 --> 00:13:47.720 Yeah, this is finishing up the 2025 budget, Alderman Stacy. 00:13:47.720 --> 00:13:48.960 If there's no further questions, 00:13:48.960 --> 00:13:50.600 Madam Clerk, please take the roll. 00:13:50.600 --> 00:13:51.440 Sanders? 00:13:52.519 --> 00:13:53.360 No. 00:13:53.360 --> 00:13:54.180 Sellers? 00:13:54.180 --> 00:14:17.509 Klemm, Johnson, Simmons, Parker, Stacy, and Shadle. The ordinance passes seven to one. Item number eight is the second reading of ordinance 2025-80. Could you please read this? 00:14:17.509 --> 00:14:28.509 Ordinance adopting revised hanger lease form. Thank you, Manager Boyer. Thank you, Your Honor. Just following up, this is an adjustment to the existing lease format for the hangers. 00:14:28.509 --> 00:14:32.750 we discussed it at December 1st meeting and staff recommends moving forward with the changes. 00:14:34.190 --> 00:14:40.539 Thank you. Is there any questions on this ordinance? Madam Clerk, please take the role. 00:14:42.850 --> 00:14:48.129 Sanders? No. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? 00:14:50.210 --> 00:14:57.329 Parker? Aye. Stacy? No. And Shadle? Aye. And that ordinance passes six to two. 00:14:57.329 --> 00:15:03.329 and item number nine is the first reading of ordinance 2025 81 could you 00:15:03.329 --> 00:15:07.850 please read this ordinance amending chapter 232 Department of Public Works to 00:15:07.850 --> 00:15:11.549 allow a consulting firm to manage the various divisions within the Public 00:15:11.549 --> 00:15:15.329 Works Department thank you manager Boyer thank your honor so the city code 00:15:15.329 --> 00:15:19.049 establishes the public works director and the city engineers appointed positions 00:15:19.049 --> 00:15:22.690 under the city manager historically these roles have been filled by either an 00:15:22.690 --> 00:15:26.990 individual or a contractor many municipalities including peer communities 00:15:26.990 --> 00:15:32.230 in Illinois, South Beloit being one, now rely on contracted engineering firms to provide 00:15:32.230 --> 00:15:38.549 these functions when it offers greater technical depth, operational flexibility, or cost efficiency. 00:15:38.549 --> 00:15:42.350 The proposed ordinance updates the code to clearly state that either an individual or 00:15:42.350 --> 00:15:45.509 an engineering firm may be appointed to these positions. 00:15:45.509 --> 00:15:50.230 This brings our code in line with contemporary municipal practices and reflects how engineering 00:15:50.230 --> 00:15:53.389 services are increasingly delivered in local government. 00:15:53.389 --> 00:16:00.750 The ordinance makes targeted amendments to sections 232.03 and 288.25. 00:16:00.750 --> 00:16:04.269 The revisions state that the public works director and the city engineer may either 00:16:04.269 --> 00:16:07.670 be a city employee or a contracted engineering firm. 00:16:07.670 --> 00:16:12.029 They require that the scope of services for the firm be documented in writing and clarify 00:16:12.029 --> 00:16:15.149 that a firm may serve until a successor is appointed. 00:16:15.149 --> 00:16:19.269 The ordinance also clarifies that nothing in the code should be interpreted to either 00:16:19.269 --> 00:16:23.069 require or prohibit the use of an outside engineering firm. 00:16:23.069 --> 00:16:27.670 These changes provide needed administrative flexibility while preserving existing appointment 00:16:27.670 --> 00:16:29.829 and oversight authority. 00:16:29.829 --> 00:16:34.149 There is no actual impact to this, however, staff recommends moving forward with this 00:16:34.149 --> 00:16:39.190 ordinance change, and staff is also requesting suspension of the rules due to the fact just 00:16:39.190 --> 00:16:40.629 we want to keep things in line. 00:16:40.629 --> 00:16:44.069 We have a few agreements that we need to approve at the end of the evening, and I felt that 00:16:44.069 --> 00:16:51.470 these minor changes would be prudent given that we're working on the 2026 construction 00:16:51.470 --> 00:16:57.549 your planning and and moving forward with our plans for 26. Is there a motion to adopt 00:16:57.549 --> 00:17:02.789 or to approve? No wait I said that wrong to move it forward there's a move it forward 00:17:02.789 --> 00:17:12.589 is there a motion to move forward? Second. Okay so we we have a we have a motion made 00:17:12.589 --> 00:17:18.470 by Alderman Sellers seconded by Alderman Shadle and we have a motion made by Alderman Parker 00:17:18.470 --> 00:17:34.470 to suspend the rules and who was the second on that? Second. And the second made by Oldham and Sellers. So before you is the suspension non-debatable must pass by two-thirds majority. Madam Clerk, could you please take the role on the suspension only? 00:17:34.470 --> 00:17:47.470 Sanders? No. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? No. Parker? Aye. Stacy? No. And Shadle? Aye. The motion to suspend fails. 00:17:47.470 --> 00:17:50.029 Clark, 5-3. 00:17:50.029 --> 00:17:55.269 So you have half of the council voting in favor of a particular item, so that triggers one 00:17:55.269 --> 00:17:58.029 of the situations where the mayor is allowed to cast a vote. 00:17:58.029 --> 00:18:00.990 Oh, I'm sorry, Attorney Ziedel. 00:18:00.990 --> 00:18:02.829 Mayor, what say you? 00:18:02.829 --> 00:18:03.829 Aye. 00:18:03.829 --> 00:18:07.470 Is that enough votes, Attorney Ziedel? 00:18:07.470 --> 00:18:09.769 We needed the 6, so we have 6-3. 00:18:09.769 --> 00:18:11.529 Thank you for that clarification. 00:18:11.529 --> 00:18:14.269 So now before you, council, is the final passage of this ordinance. 00:18:14.269 --> 00:18:17.349 Is there any questions concerning this ordinance? 00:18:17.349 --> 00:18:28.869 Yes, I would like to know, are we looking for an assessor to be appointed to this position? 00:18:28.869 --> 00:18:37.829 And Darren Steagall sits here as the director over the water department, but his name is 00:18:37.829 --> 00:18:42.150 not stated nowhere in here, and why is that? 00:18:42.150 --> 00:18:45.349 Manager, Boyer. 00:18:45.349 --> 00:18:49.829 Darren is a representative of the firm that we're using, Fehr Graham, who has proven, 00:18:49.829 --> 00:18:54.389 especially over the last few years with a very large construction program, that this 00:18:54.389 --> 00:18:56.450 has been working out excellent for the city. 00:18:56.450 --> 00:19:00.230 So the idea here is we're just making some minor adjustments to the ordinance, nothing 00:19:00.230 --> 00:19:03.349 that is not currently there, just want to make it clearer. 00:19:03.349 --> 00:19:08.990 So I would say Darren, Mr. Steekle has done an outstanding job and we want to retain him 00:19:08.990 --> 00:19:13.110 in that current position so that we can get a lot of work done and bring a lot of money 00:19:13.110 --> 00:19:18.349 into the city, which we've received, I don't know how many countless millions of dollars 00:19:18.349 --> 00:19:22.730 in outside funding for almost every project that we're working on. 00:19:22.730 --> 00:19:27.470 So I think it's working well, and I would encourage counsel to support this change. 00:19:27.470 --> 00:19:38.029 Okay, and my first question, are we looking for an assessor to be appointed to this position? 00:19:38.029 --> 00:19:44.230 Those were your words. Those weren't mine. Assessor. Assessor. Until we find an assessor. 00:19:44.230 --> 00:19:52.470 Do you mean a successor? Excuse me? Do you mean a successor? He said assessor. I don't 00:19:52.470 --> 00:19:57.349 think you heard it wrong. At this time, we're not looking for anyone. We're not looking 00:19:57.349 --> 00:19:58.000 for a 00:19:58.000 --> 00:20:05.619 we're not looking for a public works director. Are there any other questions? 00:20:05.619 --> 00:20:22.970 Madam Clerk please take the roll. Sanders? No. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Parker? Aye. 00:20:22.970 --> 00:20:31.690 Stacy? Aye. And Shadle? Aye. And the ordinance passes seven to one. Okay so I see that we 00:20:31.690 --> 00:20:41.690 We have a few people that have arrived. Zandra, are you ready to do what you needed to? Or do you want to wait until the end of the meeting? 00:20:41.690 --> 00:20:46.690 I was going to ask for a leave of council. Is that what you were looking for? 00:20:46.690 --> 00:20:48.690 Yes. 00:20:50.420 --> 00:20:51.420 You can wait. 00:20:51.420 --> 00:20:57.420 Okay. All right. Are you good with that or are you on a time frame? You're good? Okay. 00:20:57.420 --> 00:21:00.420 All right. I was just wanting to be sensitive of your time schedules. 00:21:00.420 --> 00:21:14.450 Then we will move on to item number 11, which is the adoption of resolution 2025-155. 00:21:14.450 --> 00:21:18.470 Resolution authorizing and approving an agreement with Lauterbach and Eamon to provide auditing 00:21:18.470 --> 00:21:20.529 services to the city. 00:21:20.529 --> 00:21:21.529 Thank you. 00:21:21.529 --> 00:21:22.529 Director Richter. 00:21:22.529 --> 00:21:23.529 Thank you, your honor. 00:21:23.529 --> 00:21:29.009 In January of 2023, the finance department issued a request for proposal for auditing 00:21:29.009 --> 00:21:38.369 Services for the fiscal years of 2022 through 2026. On February 6th of 2023, City Council 00:21:38.369 --> 00:21:44.130 approved the bid from Lauterbach and Amon. Past practice has been to obtain multi-year 00:21:44.130 --> 00:21:51.250 proposals during the RFP process. However, individual engagement letters are signed for 00:21:51.250 --> 00:21:58.930 each of the fiscal years to be audited. Lauterbach and Amon's fees for the City's 2025 audit 00:21:59.009 --> 00:22:16.009 The audit are $45,430. This is a 3% increase from the prior year. At the time of the RFP, the communities of Rockford, Rock Island, and East Moline all gave positive responses in favor of Lauterbach and Neyman's performance. 00:22:16.009 --> 00:22:25.009 In addition, the City of Freeport's 2024 audit was prepared accurately and on time, and all interactions were professional. 00:22:25.009 --> 00:22:29.329 is very experienced in the area of municipal government. 00:22:29.329 --> 00:22:34.610 The purpose of an engagement letter is to define the scope of the audit, specify the time of 00:22:34.610 --> 00:22:39.769 the audit and related deliverables, define the fee arrangement, and outline the auditors 00:22:39.769 --> 00:22:43.170 and management's responsibilities. 00:22:43.170 --> 00:22:48.009 The strategic plan alignment is responsive, efficient government, and at this time staff 00:22:48.009 --> 00:22:54.930 request approval of the fiscal year 2025 engagement letter with Lauterbach and Eamon. 00:22:54.930 --> 00:23:00.650 Thank you. Is there a motion to adopt? So moved. Second. Motion made by Alderman Shadle, seconded 00:23:00.650 --> 00:23:08.539 by Alderman Sellers. Discussion on the resolution? Madam Clerk, please take the roll. Sanders? 00:23:08.539 --> 00:23:17.139 No. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Aye. Parker? Aye. Stacy? Aye. And 00:23:17.139 --> 00:23:25.710 Shadle? Aye. The resolution is adopted 7 to 1. Item number 12 is the adoption of resolution 00:23:25.710 --> 00:23:36.029 Thank you, Manager Boyer. 00:23:36.029 --> 00:23:37.389 Thank you, Your Honor. 00:23:37.389 --> 00:23:42.869 The City has begun the insurance renewal process in early fall and completing several of the 00:23:42.869 --> 00:23:45.069 documents for our broker, A.J. Gallagher. 00:23:45.069 --> 00:23:50.789 As our broker, they provide expert guidance, access to more insurance options, assistance 00:23:50.789 --> 00:23:53.389 with claims, and personalized support. 00:23:53.389 --> 00:23:56.950 They also advocate for us in the underwriting process. 00:23:56.950 --> 00:24:01.990 Meeting was held with them on December 10th, at which AJ Gallagher's representative presented 00:24:01.990 --> 00:24:03.990 over the renewal. 00:24:03.990 --> 00:24:08.230 And what we're looking at here are some of the changes in our premiums. 00:24:08.230 --> 00:24:13.549 I can go through all those, but I assume everyone has read their memo. 00:24:13.549 --> 00:24:17.230 So therefore, there are a couple of the notable changes. 00:24:17.230 --> 00:24:23.150 It's relatively flat this year, very fortunate on various coverages. 00:24:23.150 --> 00:24:28.269 So we're looking at a minor overall increase, but relatively flat, so I think we're looking 00:24:28.269 --> 00:24:36.430 at about $9,537 when it comes to the property, inland marine package, automobile liability, 00:24:36.430 --> 00:24:39.569 umbrella, crime, cyber, and so forth. 00:24:39.569 --> 00:24:44.990 So overall, staff is happy with the renewal, and we are fortunate to see that was less 00:24:44.990 --> 00:24:47.869 than 1% of total coverage limits. 00:24:47.869 --> 00:24:52.230 So the city will also receive a safety grant from the Illinois Public Risk Association 00:24:52.230 --> 00:24:58.230 for I'm sorry risk fund for 16,244 for safety related equipment and staff 00:24:58.230 --> 00:25:02.869 recommends moving forward with the 2026 liability property and workers 00:25:02.869 --> 00:25:08.829 compensation insurance. Is there a motion to adopt? So I'll move. Second. Motion made 00:25:08.829 --> 00:25:12.630 by Alderman Shadle seconded by Alderman Sellers. Discussion on the resolution? 00:25:12.630 --> 00:25:21.819 Madam Clerk please take the roll. Sanders? Yes. Sellers? Aye. Klemm? Aye. Johnson? Aye. 00:25:21.819 --> 00:25:51.819 Simmons, Parker, Stacy, and Shadle. The resolution is adopted 8-0. Item number 13 is the adoption of resolution 2025-157. Could you please read this? Resolution approving payment of invoice to mobile electronics for upfitting district chief vehicle. Thank you. Chief. Thank you, Mayor. So June 2nd of 2025, council approved the purchase of a 2025 Chevrolet 00:25:51.819 --> 00:25:58.619 Tahoe to be utilized as an emergency response vehicle for the district chiefs. 00:25:58.619 --> 00:26:03.019 We took delivery on that vehicle August 26th. 00:26:03.019 --> 00:26:09.139 Shortly thereafter, we engaged mobile electronics to do the upfitting of that vehicle, and upfitting 00:26:09.139 --> 00:26:15.920 means installing the radios, the lights, the sirens, computers, all that equipment. 00:26:15.920 --> 00:26:21.440 So the arrangement was we're going to pay the invoices as we went along. 00:26:21.440 --> 00:26:27.900 The plan was we would pay for the mobile radio when it came in, then we would pay for all 00:26:27.900 --> 00:26:32.559 the lights, the sirens, the equipment, and then when the work was completed, we'd pay 00:26:32.559 --> 00:26:36.619 for the labor. 00:26:36.619 --> 00:26:41.700 So doing it this way, complied with the city's purchasing policy, it would have helped the 00:26:41.700 --> 00:26:48.139 vendor reduce his overhead costs, and we would have this work done. 00:26:48.139 --> 00:26:53.819 So however, once the work was completed, he presented me with three different invoices, 00:26:53.819 --> 00:27:00.119 all totaling over $10,000, which meets the requirement for council approval. 00:27:00.119 --> 00:27:06.700 So tonight, I'm bringing those three individual and specific invoices to council for approval 00:27:06.700 --> 00:27:14.819 for mobile electronics for a total sum of $13,972.92. 00:27:14.819 --> 00:27:20.599 So that project for the entire vehicle is out of the Fire Capital Improvement Fund which 00:27:20.599 --> 00:27:22.900 was provided for in this year's budget. 00:27:22.900 --> 00:27:25.420 We are currently under budget with this project. 00:27:25.420 --> 00:27:30.980 We're just seeking approval from council to pay this last and final bill. 00:27:30.980 --> 00:27:31.980 Thank you. 00:27:31.980 --> 00:27:32.980 Is there a motion to adopt? 00:27:32.980 --> 00:27:33.980 So moved. 00:27:33.980 --> 00:27:34.980 Second. 00:27:34.980 --> 00:27:38.779 We have a motion made by Alderman Klemm, seconded by Alderman Shadle. 00:27:38.779 --> 00:27:39.779 Discussion on the resolution. 00:27:39.779 --> 00:27:43.980 Madam Clerk, please take the roll. 00:27:43.980 --> 00:28:18.360 Sellers? Yes. Sellers? Aye. Klemm? Aye. Johnson? Aye. Simmons? Parker? Aye. Stacy? Aye. And Shadle? Aye. The resolution is adopted 8-0. Item number 14 is the adoption of resolution 2025-158. Could you please read this? Resolution approving Fehr Graham 2026 Master Services Agreement. Thank you. Manager Boyer? Thank you, Your Honor. Each year, one of the things that we approve is the Master Services 00:28:18.360 --> 00:28:31.360 This is with Fehr Graham. They understand our infrastructure. Obviously, they have an inventory of all of our roads. They have a very good understanding of what it is we need to be doing out here throughout our construction season. 00:28:31.360 --> 00:28:47.360 2026 is going to be a very busy year, and we need to have a master services agreement set up so that we will have the necessary expertise on hand and ready to go when we run into unexpected things as well as projects that need to be moved forward. 00:28:47.360 --> 00:28:52.460 Ford. So this year we're bringing Ford to council. It's an agreement with Fehr Graham 00:28:52.460 --> 00:29:00.980 for $450,000 for the Master Services Agreement. In the past, this work has been very instrumental 00:29:00.980 --> 00:29:06.119 in terms of Adams Avenue, for instance. It was a very important project. It ran into 00:29:06.119 --> 00:29:12.679 various stormwater issues, things that were not able to be calculated early on. And because 00:29:12.679 --> 00:29:18.200 Because of this, we were able to make an excellent decision on the ground in a timely fashion 00:29:18.200 --> 00:29:21.639 that in a big picture saves the city a substantial amount of money. 00:29:21.639 --> 00:29:24.799 And this is really one of the ways we were able to stretch our dollars as much as they 00:29:24.799 --> 00:29:27.279 have been stretched for all of our different projects. 00:29:27.279 --> 00:29:32.920 So staff recommends moving forward with this master services agreement with Fehr Graham. 00:29:32.920 --> 00:29:33.920 Is there a motion to adopt? 00:29:33.920 --> 00:29:34.920 So moved. 00:29:34.920 --> 00:29:35.920 Second. 00:29:35.920 --> 00:29:41.380 Motion made by Alderman Shadle, seconded by Alderman Sellers. 00:29:41.380 --> 00:29:52.380 on the resolution. Alderman Sanders. Have council negotiated this contract with Fehr and Graham? 00:29:52.380 --> 00:29:55.820 Just a question I'm throwing out there. Manager Boyer? 00:29:55.820 --> 00:29:57.119 Well, we have, I have. 00:29:57.119 --> 00:29:58.119 You have. 00:29:58.119 --> 00:29:59.119 Yes. 00:29:59.119 --> 00:30:00.119 We have negotiated. 00:30:00.119 --> 00:30:01.119 The council has not. 00:30:01.119 --> 00:30:02.759 Well, tonight we're bringing this forward as the conclusion. 00:30:02.759 --> 00:30:08.440 Bringing it forward, but council has not made a discussion on this particular contract. 00:30:08.440 --> 00:30:11.519 Well, I guess this would be the discussion on this contract. 00:30:11.519 --> 00:30:15.480 No, council has not had the discussion about this contract. 00:30:15.480 --> 00:30:20.720 Actually, I've had this discussion with many of the council members, especially it's been 00:30:20.720 --> 00:30:24.559 every year and this is something we do every year because this is part of the 00:30:24.559 --> 00:30:28.119 secret to our success in terms of getting projects going and launched and 00:30:28.119 --> 00:30:33.359 completed so if three years on council isn't enough experience I don't know 00:30:33.359 --> 00:30:36.920 what else we got to do but we're doing this every single year and it's worked 00:30:36.920 --> 00:30:42.240 out phenomenally yeah but I'm being specific about my question my question 00:30:42.240 --> 00:30:49.380 is has council had a discussion on this contract that's the question that I'm 00:30:49.380 --> 00:30:57.660 Mascin. Okay, so Attorney Zito. Alderman Sanders, so this is your opportunity to have the discussion 00:30:57.660 --> 00:31:03.960 on this contract. So the normal process would be staff is going to present an item to counsel 00:31:03.960 --> 00:31:09.519 to vote on it. There's a motion in a second to put it on the floor. And now there is discussion 00:31:09.519 --> 00:31:14.299 by counsel. This is your opportunity as a counsel to talk about this contract, whether 00:31:14.299 --> 00:31:19.000 you like it, don't like it, have questions, whatever it may be. You know, Attorney Zito, 00:31:19.000 --> 00:31:23.920 You do not direct counsel, okay? You do not discuss the matters of counsel. 00:31:23.920 --> 00:31:26.559 I haven't actually given you the floor, Alderman Sanders. 00:31:26.559 --> 00:31:28.440 I'm on the floor. 00:31:28.440 --> 00:31:34.259 But the last one I gave the floor to was the attorney. So you're actually out of order 00:31:34.259 --> 00:31:37.920 by doing that, so please refrain. If you would like to have a discussion, that's fine, but 00:31:37.920 --> 00:31:42.480 you have to understand the process here. The city manager actually is the one that does 00:31:42.480 --> 00:31:47.319 the negotiating of contracts, and then he brings them to the council to discuss and 00:31:47.319 --> 00:31:49.319 Estes, Stacy. 00:31:51.619 --> 00:31:53.619 Some of you have been asking what 00:31:58.480 --> 00:32:03.980 is your job to evaluate, to either approve or not approve? 00:32:06.599 --> 00:32:08.599 That's the discussion tonight. 00:32:12.019 --> 00:32:14.019 Oh, Stacey did you have your hand up? 00:32:15.720 --> 00:32:18.759 How can we insure the taxpayers that we are getting the best 00:32:18.759 --> 00:32:20.759 price for the needed services? 00:32:22.440 --> 00:32:27.440 for a request for quotes from other firms. 00:32:28.400 --> 00:32:33.400 And before anyone say that we can't do it, 00:32:35.279 --> 00:32:40.160 please note that on July 28th, 2022, 00:32:40.160 --> 00:32:42.900 the city of Peoria, Illinois, 00:32:42.900 --> 00:32:46.720 another home rule unit of government, 00:32:46.720 --> 00:32:49.279 issued a request for quotes 00:32:49.279 --> 00:32:52.680 to suffice a master's service agreement 00:32:52.680 --> 00:32:57.539 for various engineering service similar to ours. 00:32:57.539 --> 00:33:01.579 If they can do it, why can't we? 00:33:01.579 --> 00:33:05.319 Truth be told, we can. 00:33:05.319 --> 00:33:09.920 An Illinois municipality can request quotes 00:33:10.880 --> 00:33:15.079 or proposals for engineering services, 00:33:15.079 --> 00:33:17.759 but they must follow the local government 00:33:17.759 --> 00:33:31.279 and for the record, that correspondent is 50ILCS510-1. 00:33:31.279 --> 00:33:35.440 So the real question is, why aren't we doing this? 00:33:35.440 --> 00:33:42.799 Well, number one, quotes are generally for well-understood projects, and you generally 00:33:42.799 --> 00:33:46.139 do not even quote for professional services. 00:33:46.139 --> 00:33:50.220 do a statement of qualification you issue the request for statement of 00:33:50.220 --> 00:33:55.019 qualification you look at those and then you select one based on qualification 00:33:55.019 --> 00:34:01.700 and whatever that firm is whatever their price is is what it is so that's not 00:34:01.700 --> 00:34:05.980 actually how things are generally done not saying it's never done but it's not 00:34:05.980 --> 00:34:12.260 generally done that way so we have a company here in town who has supported 00:34:12.260 --> 00:34:18.220 this city and has done an excellent job. We have had saving a very large cost 00:34:18.220 --> 00:34:22.260 avoidance on every project that we've done in this city. We've done it right and 00:34:22.260 --> 00:34:26.099 there is absolutely no reason to change horses in the middle of this. We have a 00:34:26.099 --> 00:34:31.980 very active schedule for next year and I believe that every dollar is highly 00:34:31.980 --> 00:34:37.099 valued and has performed well for us. There is, at this point, we need to 00:34:37.099 --> 00:34:43.220 continue with what's been successful. Any other discussion? Darren, did you want to 00:34:43.220 --> 00:34:53.260 So this year's master service contract award was for $350,000. There was an additional 00:34:53.260 --> 00:34:59.980 service that was added for $100,000 a few months ago. Currently, I look today as of 00:34:59.980 --> 00:35:08.179 the first of December, we're at $385,000, so we will not max out our master service 00:35:08.179 --> 00:35:13.099 agreement for this year. So we've been shown to be respectful of the money. Out of the 00:35:13.099 --> 00:35:20.619 385,000, 20,000 of those are fees which include testing services and or security titles, things 00:35:20.619 --> 00:35:27.820 like that that we do for the city all the time. Structural assessments and or CAD fees that come 00:35:27.820 --> 00:35:33.820 along with some of the survey and staking jobs that we're required to do for the city. Additionally, 00:35:33.820 --> 00:36:03.820 Just some pure facts of this. $70,000 of the fee goes to permitting review for the City of Freeport that is charged out to our clients, to our customers that do permits, solar companies, any of the big arrays, civil services, community development uses all the time to do civil reviews or structural reviews for them as well in-house. So all of these dollars are used amongst the different 00:36:03.820 --> 00:36:06.539 and others, departments within the city. 00:36:06.539 --> 00:36:12.460 I would also like to mention being locally here in Freeport, I'm invested in the computing. 00:36:12.460 --> 00:36:18.860 All the directors that work for the city of Freeport, police, fire, community development, 00:36:18.860 --> 00:36:22.659 finance will all tell you that I'm very involved with all the departments and I help them at 00:36:22.659 --> 00:36:24.779 any moment with any reach. 00:36:24.779 --> 00:36:29.880 And I typically don't even charge the city for all the hours that we could because I'm 00:36:29.880 --> 00:36:33.779 invested in the programs here in Freeport. 00:36:33.779 --> 00:36:42.500 you. May I? Sure. Is that appropriate? I just want to reiterate what City Manager Boyer read 00:36:42.500 --> 00:36:47.239 in the memo because I think those are some very good points. Fehr Graham understands 00:36:47.239 --> 00:36:51.900 the infrastructure system and they have an inventory of roads. If we were to go out for 00:36:51.900 --> 00:36:56.699 an RFQ and we get a different firm, we're not going to have those records. You would 00:36:56.699 --> 00:37:02.380 have to account for a new firm to do a new road study. You would have to have them become 00:37:02.380 --> 00:37:25.800 So, would it be true in saying that because you, City Manager Boyer, know little to nothing 00:37:25.800 --> 00:37:33.720 about these services and our city streets infrastructure. You depend on fair ground 00:37:35.720 --> 00:37:42.599 because you need them to be successful. I'm not really sure how that statement is... 00:37:42.599 --> 00:37:46.119 Hold it, hold it. I have the floor. I'm not sure how that 00:37:46.119 --> 00:37:50.440 statement is respectful in any way, shape, or form, saying those things to him. 00:37:51.000 --> 00:37:53.800 Mayor, you just can't have... That's just disrespect. 00:37:53.800 --> 00:37:57.960 Yeah, it's disrespect because you can't get the floor. Alderman Sanders, you're not, you don't have the floor. Please stop talking. 00:37:59.400 --> 00:38:01.400 Manager Boyer, would you like to say something to that? 00:38:03.079 --> 00:38:05.880 I'm a little at a loss for words except to say that 00:38:07.000 --> 00:38:11.639 I am here to get the best value out of every dollar that we have for taxpayers. 00:38:12.840 --> 00:38:14.039 And I am, 00:38:14.039 --> 00:38:20.119 I would not be bringing this before council if I thought that there was a single, if there was any issue whatsoever. 00:38:20.119 --> 00:38:26.380 Miller. They are bringing an outstanding value to this community. This is part of why we've 00:38:26.380 --> 00:38:31.880 been able to accomplish everything we've accomplished. And I would, you were asking me about my 00:38:31.880 --> 00:38:37.800 own credentials. I guarantee you, I'm the only person that knows anything about utilities 00:38:37.800 --> 00:38:44.699 from a utilities operator standpoint in administration in local communities. I will tell you, I know 00:38:44.699 --> 00:38:50.599 No more about the infrastructure in this town than virtually anyone else. And I would say 00:38:50.599 --> 00:38:56.940 you are casting dispersions on me because this is a political game. But to me, we're 00:38:56.940 --> 00:39:00.619 trying to get something accomplished for this city. And I think you should be ashamed of 00:39:00.619 --> 00:39:01.619 yourself. 00:39:01.619 --> 00:39:04.139 It's not a political game. 00:39:04.139 --> 00:39:12.860 I want to say this, and I want the record to without any comments from the mayor nor 00:39:12.860 --> 00:39:13.860 Fowler. 00:39:13.860 --> 00:39:17.179 I don't want any comments from you guys. 00:39:17.179 --> 00:39:26.730 But what I have to say is this, is that we are the governing body here who is the protectors. 00:39:26.730 --> 00:39:27.730 Okay. 00:39:27.730 --> 00:39:31.670 I'm going to call you out of order on this because you are off topic. 00:39:31.670 --> 00:39:34.889 This topic is about the master service agreement. 00:39:34.889 --> 00:39:41.889 It is not for you to go off on some misunderstanding of whatever you think government is. 00:39:41.889 --> 00:39:42.889 Okay. 00:39:42.889 --> 00:39:51.889 I would encourage you that if you want to have a clear understanding of how things are run, you should probably put your concerns to the Attorney General's office. 00:39:51.889 --> 00:39:52.889 Yeah, well... 00:39:52.889 --> 00:39:53.889 Consider this to be... 00:39:53.889 --> 00:39:58.960 yeah well consider this to be your you are out of order so the next time you are disruptive 00:39:59.519 --> 00:40:05.599 in the order i will ask you to be escorted out of the meeting so let's move on is there any other 00:40:05.599 --> 00:40:11.280 questions concerning fair grams i'm not done mayor well actually you've had two times to speak no you 00:40:11.280 --> 00:40:19.519 stopped me because you are not talking about what is on the agenda for before us right now it is 00:40:19.519 --> 00:40:23.800 It is about the Fehr Graham Master Service Agreement, period. 00:40:23.800 --> 00:40:26.199 Would you like to say something about the Fehr Graham Master Service? 00:40:26.199 --> 00:40:27.199 Yes, I would. 00:40:27.199 --> 00:40:32.730 Okay, you have your time. 00:40:32.730 --> 00:40:39.730 The service that is being provided has not been broken down to us in, quote, tangible 00:40:39.730 --> 00:40:44.530 records statement analysis. 00:40:44.530 --> 00:40:50.809 Anything about this particular contract that Fehr and Graham wants to introduce to, I don't 00:40:50.809 --> 00:41:00.809 Don't put that on my desk. What I am saying is we have not been introduced to this contract 00:41:00.809 --> 00:41:09.769 officially to debate, to determine, and not only that, putting the taxpayer's trust into 00:41:09.769 --> 00:41:16.929 anything that deals with taxpayer's dollars. We have no oversight committee to determine 00:41:16.929 --> 00:41:23.489 whether or not we're getting a fair deal with any contractor or any sort of a 00:41:23.489 --> 00:41:31.929 contracting presentation on to council or to the city itself. So yeah I'm 00:41:31.929 --> 00:41:37.889 debating I'm talking about this contract that has been all been introduced to us 00:41:37.889 --> 00:41:43.010 the last time we was here on time and material. We just can't open up the barn 00:41:43.010 --> 00:41:49.289 Harn door, and just let time and material determine how much the tax period is going 00:41:49.289 --> 00:41:50.289 to suffer. 00:41:50.289 --> 00:42:02.369 Yeah, the quote is $450,000 or more for the services, but it leaves opportunity for expansion 00:42:02.369 --> 00:42:06.650 of this contract for more tax hike raises. 00:42:06.650 --> 00:42:09.690 It can because it's time and material. 00:42:09.690 --> 00:42:17.349 and because that door is open we have no oversight committee to determine whether it's good or 00:42:17.349 --> 00:42:22.750 whether it's bad and this is what we're talking about and so we're not just going to sit here 00:42:22.750 --> 00:42:29.590 or I'm not going to just sit here and just listen to the fact that we should be accepting 00:42:29.590 --> 00:42:34.909 the services without debating whether or not this is good for the citizens of the city 00:42:34.909 --> 00:42:36.750 of Freeport. 00:42:36.750 --> 00:42:44.710 I don't want to continue to say that staff is making these recommendations because council 00:42:44.710 --> 00:42:47.829 is not making these recommendations to move forward. 00:42:47.829 --> 00:42:53.349 If council is not making recommendations to move forward, then this thing should be tabled 00:42:53.349 --> 00:42:59.789 until council had a full understanding of what it is that we're accepting for the citizens 00:42:59.789 --> 00:43:01.190 of Freeport. 00:43:01.190 --> 00:43:10.550 and taxpayers dollars are not to be used at anybody's expense and that's what the time 00:43:10.550 --> 00:43:16.030 and material does. It does exactly that and if anybody wants to dispute that, you show 00:43:16.030 --> 00:43:20.250 me where it doesn't because we don't have it in writing. Everything that we're talking 00:43:20.250 --> 00:43:27.630 about is not in writing. I don't see it. I don't see the conclusion and I don't even 00:43:27.630 --> 00:43:32.590 to see the services or the invoices or the contract. 00:43:32.590 --> 00:43:35.150 So we're looking at a lot of things 00:43:35.150 --> 00:43:37.949 that has not materialized before council, 00:43:37.949 --> 00:43:40.670 but yet we stand here to debate 00:43:40.670 --> 00:43:42.469 whether we should vote on it or not. 00:43:42.469 --> 00:43:46.670 So that's one of the things that I wanted to express. 00:43:46.670 --> 00:43:49.349 And it's not that we don't trust nobody, 00:43:49.349 --> 00:43:51.909 it's just the fact that we don't have an oversight committee 00:43:51.909 --> 00:43:54.989 to look into the matters of taxpayers' dollars, 00:43:54.989 --> 00:43:56.670 and this is where we're at right now. 00:43:56.670 --> 00:44:06.030 Okay, so your full understanding is by informing yourself. The contract is in your packet. 00:44:06.030 --> 00:44:10.190 So you have had it since Friday. If you had questions, you could have been reading it 00:44:10.190 --> 00:44:18.110 for many days. So let's go back to any other discussion on this resolution. Madam Clerk, 00:44:18.110 --> 00:44:19.829 please take the roll. 00:44:19.829 --> 00:44:20.829 Sanders? 00:44:20.829 --> 00:44:21.829 No. 00:44:21.829 --> 00:44:22.829 Sellers? 00:44:22.829 --> 00:44:23.829 Aye. 00:44:23.829 --> 00:44:24.829 Klemm? 00:44:24.829 --> 00:44:25.829 Aye. 00:44:25.829 --> 00:44:34.670 Parker, Stacey, Shadle. The resolution is adopted 7 to 1. Item number 15 is the adoption 00:44:34.670 --> 00:44:40.829 of resolution 2025-159. Could you please read this? Resolution approving Fehr Graham 2026 00:44:40.829 --> 00:44:51.159 Public Works Master Services Agreement. Manager Boyer. Thank you, Your Honor. So we currently 00:44:51.159 --> 00:44:57.400 contract with Fehr Graham for Public Works Director Services. That includes many activities 00:44:57.400 --> 00:45:06.599 in the day-to-day operations of the staff, performing various reviews, working with them 00:45:06.599 --> 00:45:12.599 on last-minute items, failures that may occur out in the field. 00:45:12.599 --> 00:45:17.119 Also as additional to that, ensuring that we have everything we need in place for our 00:45:17.119 --> 00:45:23.239 snow removal program or our stump removals, ensuring that we have all of our equipment 00:45:23.239 --> 00:45:53.239 service appropriately, and also assisting and working with the staff to be effective moving forward. So the city requires this additional work. It's essential to have a director who deep is deeply immersed in the city's infrastructure and possesses the history and knowledge to effectively handle the numerous demands of this position. And the city requests assistance to handle this volume of work. So staff recommends moving forward with the approval of the fair Graham professional services agreement for public works 00:45:53.239 --> 00:45:59.559 Director. Motion to approve. Motion made by Alderman Klemm, seconded by Alderman 00:45:59.559 --> 00:46:07.590 Johnson. Discussion on the resolution. Madame Clerk, please take the roll. 00:46:07.590 --> 00:46:19.440 Sanders. No. Sellers. Aye. Klemm. Aye. Johnson. Aye. Simmons. Parker. Aye. Stacy. Aye. 00:46:19.440 --> 00:46:27.279 And Shadle. Aye. The resolution is adopted seven to one. Move on to reports from 00:46:27.279 --> 00:46:29.079 Department heads, finance? 00:46:29.079 --> 00:46:30.039 Nothing, your honor. 00:46:30.039 --> 00:46:32.079 Thank you. Community development? 00:46:32.079 --> 00:46:34.380 Thank you. Public works? 00:46:34.380 --> 00:46:37.760 Just a couple things quickly. 00:46:37.760 --> 00:46:38.420 I'm sorry about that. 00:46:38.420 --> 00:46:42.659 I wanted to let everybody know that we were able to submit. 00:46:43.260 --> 00:46:47.340 A fair gram team was and get a hundred thousand dollar grant back to the city 00:46:47.340 --> 00:46:49.360 for sewer lining. 00:46:49.360 --> 00:46:53.000 We received the notice this week, so that should be coming back 00:46:54.000 --> 00:46:55.739 to the city coffers. 00:46:55.739 --> 00:46:58.860 The lift station on Walnut Road is underway. 00:46:59.139 --> 00:47:03.420 They set the wet well down to nearly 40 feet on the corner of the landfill. 00:47:03.739 --> 00:47:06.820 Um, we're going to stop operations until weather's better. 00:47:07.099 --> 00:47:10.260 Um, but that's probably the deepest, hardest part of the project. 00:47:10.260 --> 00:47:15.500 We had significant water, uh, getting that set, um, as a reminder to all 00:47:15.500 --> 00:47:21.579 residents and, uh, homeowners, property owners in Freeport, um, the snow 00:47:21.579 --> 00:47:24.139 ordinance is in effect a half an inch of snow. 00:47:54.139 --> 00:47:55.699 and the past to get back and forth. 00:47:56.779 --> 00:48:01.300 Um, if you have an issue with the way the city is plowed, uh, a corner 00:48:01.340 --> 00:48:03.179 or something like that, please reach out. 00:48:03.239 --> 00:48:05.179 Um, they're doing the best they can. 00:48:05.179 --> 00:48:09.460 We have more snowfall in December than we had for the entire year last year. 00:48:09.679 --> 00:48:12.779 And we're running out of spaces to put it with more in the forecast. 00:48:12.779 --> 00:48:16.179 So, uh, please don't think anybody's doing it on purpose. 00:48:16.239 --> 00:48:18.699 There's just only so much space to go with it. 00:48:19.119 --> 00:48:23.099 Um, and again, we're getting lots and lots of complaints about sidewalks 00:48:23.099 --> 00:48:36.940 and 00:48:36.940 --> 00:48:45.980 Me, that we've been negotiating on them going to a full fiber install in Freeport in 2026. 00:48:45.980 --> 00:48:50.619 And they've already started sending in permits for the work, which is great news for Freeport. 00:48:50.619 --> 00:48:52.659 It should improve our communications. 00:48:52.659 --> 00:48:55.739 And this is one of the benefits of us bringing surf to Freeport. 00:48:55.739 --> 00:49:00.340 Now we're going to get more people to be more competitive and provide better service to 00:49:00.340 --> 00:49:01.900 all the constituents. 00:49:01.900 --> 00:49:02.980 Thank you. 00:49:02.980 --> 00:49:03.980 Thank you. 00:49:03.980 --> 00:49:04.980 Boyer? 00:49:04.980 --> 00:49:05.980 Thank you, Your Honor. 00:49:05.980 --> 00:49:10.820 Dr. Steekle kind of stepped into my topic for this evening, but our guys have been out 00:49:10.820 --> 00:49:16.220 on the streets shoveling out fire hydrants with the deep snow, and they're very appreciative 00:49:16.220 --> 00:49:21.139 of the hydrants that residents have helped us out with. 00:49:21.139 --> 00:49:23.920 So the efforts do not go unnoticed. 00:49:23.920 --> 00:49:28.539 Our guys come back to the station and say there were several hydrants in front of homes 00:49:28.539 --> 00:49:32.559 that were clean and accessible, and they're very appreciative. 00:49:32.559 --> 00:49:36.960 So I just wanted to recognize those residents who take care of that and encourage others 00:49:36.960 --> 00:49:42.639 if you have an opportunity to help us out and do those and ones that we can get to. 00:49:42.639 --> 00:49:46.800 Our guys certainly pull over with shovels on the vehicles and they dig out as well. 00:49:46.800 --> 00:49:49.760 So once again, thank you to the public for helping us out. 00:49:49.760 --> 00:49:51.260 Thank you. 00:49:51.260 --> 00:49:58.300 Yes, Madam Mayor, I just would like to thank all that contributed to shop with a cop this year. 00:49:58.300 --> 00:50:08.300 The police department and the sheriff's department were able to involve a lot of children this year and it was quite an amazing experience. 00:50:08.300 --> 00:50:15.300 So I just wanted to take a second and thank all of those who made that happen for those children. So thank you all. 00:50:15.300 --> 00:50:21.179 Thank you your honor. I just wanted to remind everybody to stop by the library 00:50:21.179 --> 00:50:25.099 now through Christmas to see the Community Festival of Trees in 00:50:25.099 --> 00:50:36.969 collaboration with FHN. I just have a couple of things just wanted to give a 00:50:36.969 --> 00:50:40.849 shout out to High Hope Freeport. They had a great event on Saturday at the girls 00:50:40.849 --> 00:50:45.849 and boys club that brought early Christmas to some children that have 00:50:45.849 --> 00:50:46.849 and I. 00:50:46.849 --> 00:50:51.570 I lost a parent due to gun violence so I d also like to thank Alderman Shadle, Sellers 00:50:51.570 --> 00:50:57.829 and Johnson for joining, the city manager and I, in serving those that attended. 00:50:57.829 --> 00:51:03.090 Since this is our last meeting of 2025, our next meeting will be January 5th, and I would 00:51:03.090 --> 00:51:06.809 like to wish each of you a Merry Christmas, and a safe and happy new year. 00:51:06.809 --> 00:51:10.469 We ll move onto council announcements. 00:51:10.469 --> 00:51:11.889 Alderman Sanders? 00:51:11.889 --> 00:51:12.889 None. 00:51:12.889 --> 00:51:13.889 Alderman Sellers? 00:51:13.889 --> 00:51:18.889 I'd like to also wish everybody a Merry Christmas and a blessed new year. 00:51:18.889 --> 00:51:20.889 Alderman Klemm? 00:51:20.889 --> 00:51:25.889 The same. I'd like to wish everybody a Merry Christmas and a Happy New Year. 00:51:25.889 --> 00:51:31.889 We will be taking a look at some changes in the dates for neighborhood watches, 00:51:31.889 --> 00:51:37.889 simply because we come up with some of the nights where there are other groups 00:51:37.889 --> 00:51:41.889 that are very popular that should have attendance also. 00:51:41.889 --> 00:51:46.289 We'll take a look at that. I'll keep you all posted. Thank you very much. Have a great 00:51:46.289 --> 00:51:47.289 New Year. 00:51:47.289 --> 00:51:48.289 Alderman Johnson. 00:51:48.289 --> 00:51:54.409 Yes, there'll be no neighborhood watch meeting for the second ward due to the holiday. And 00:51:54.409 --> 00:51:59.170 also I too would like to wish everyone a Merry Christmas and a blessed New Year. 00:51:59.170 --> 00:52:00.170 Alderman Simmons. 00:52:00.170 --> 00:52:02.130 I don't have anything. Thank you. 00:52:02.130 --> 00:52:03.130 Alderman Parker. 00:52:03.130 --> 00:52:07.650 Basically the same. I want to wish everybody a Merry Christmas. People in my ward, the 00:52:07.650 --> 00:52:08.650 and Stacey. 00:52:08.650 --> 00:52:12.090 And we will not have a neighborhood watch meeting next Monday night either. 00:52:12.090 --> 00:52:13.090 Thank you. 00:52:13.090 --> 00:52:14.090 Ollerman Stacey? 00:52:14.090 --> 00:52:16.090 Not at this time. 00:52:16.090 --> 00:52:17.889 Ollerman Shadle? 00:52:17.889 --> 00:52:21.690 Just Merry Christmas to everyone and thank you. 00:52:21.690 --> 00:52:22.690 Thank you. 00:52:22.690 --> 00:52:25.050 Xander, would you like to bring your team up? 00:52:25.050 --> 00:52:56.530 Good evening, Mayor, members of the City Council, city officials, Fire Chief, any guests here. 00:52:56.530 --> 00:53:03.130 My name is Zandra Bright, and I'm here on behalf of Voices and Views with Zan and Chels. 00:53:03.130 --> 00:53:05.809 This is my co-host here. 00:53:05.809 --> 00:53:14.090 We're a new podcast here in town, started here in early September, but doing well solo 00:53:14.090 --> 00:53:15.949 on our own. 00:53:15.949 --> 00:53:22.289 On December 3rd, at the city's main fire station, we gather for something far more meaningful 00:53:22.289 --> 00:53:24.329 than a presentation. 00:53:24.329 --> 00:53:30.389 We gather to remember, to honor, and we gather to say thank you. 00:53:30.389 --> 00:53:35.849 The art piece presented that day was powerful in both image and meaning. 00:53:35.849 --> 00:53:43.010 It was a New York City fire engine and drawn entirely with the number two pencil. 00:53:43.010 --> 00:53:48.730 But what makes this art extraordinary is not just the image. 00:53:48.730 --> 00:53:55.849 The fire engine is composed of the names of the following firefighters from September 11. 00:53:55.849 --> 00:54:03.690 Each line, each detail, each shadow is made from a name. 00:54:03.690 --> 00:54:09.889 Names of the men and women who ran toward danger when the world ran away. 00:54:09.889 --> 00:54:14.970 Names of heroes who gave everything to protect others. 00:54:14.970 --> 00:54:27.650 and I. This piece reminds us that behind every siren, behind every uniform, behind every 00:54:27.650 --> 00:54:38.050 call, answer is a life, a family, a legacy. The artist behind this work is Rashad McIntyre 00:54:38.050 --> 00:54:40.970 from Wilmington, North Carolina. 00:54:40.970 --> 00:54:44.210 He is an artist who lives with autism 00:54:44.210 --> 00:54:48.170 and does not allow his disability to define him. 00:54:49.090 --> 00:54:51.010 Rashad's talent was discovered 00:54:51.010 --> 00:54:53.449 at the tender age of four years old. 00:54:54.289 --> 00:54:57.769 Since then, his work has been featured in museums 00:54:57.769 --> 00:55:02.769 and exhibitions reaching audiences beyond his hometown. 00:55:03.170 --> 00:55:06.369 Instead of creating simply to draw, 00:55:06.369 --> 00:55:11.889 He poured focus, discipline, and deep respect into this piece. 00:55:11.889 --> 00:55:16.809 Through his hands, the artwork became a memorial, a reminder 00:55:16.809 --> 00:55:20.170 and a bridge connecting past sacrifice 00:55:20.170 --> 00:55:22.849 and to present service. 00:55:22.849 --> 00:55:25.289 When Voices and Views with Zan and Chess 00:55:25.289 --> 00:55:30.289 presented this artwork, it was a moment that spoke without words. 00:55:30.289 --> 00:55:35.250 It symbolized the bond between firefighters across generations. 00:55:35.250 --> 00:55:38.470 It symbolized respect for those we lost 00:55:38.470 --> 00:55:41.289 and gratitude for those who still serve. 00:55:42.150 --> 00:55:46.510 To our local firefighters, your courage matters, 00:55:46.510 --> 00:55:49.210 your sacrifice matters, 00:55:49.210 --> 00:55:52.929 and your service carries the weight of history 00:55:52.929 --> 00:55:55.110 every time you answer a call. 00:55:56.010 --> 00:55:59.970 You stand on the shoulders of those who names are written 00:55:59.970 --> 00:56:02.289 into that fire engine, 00:56:02.289 --> 00:56:06.809 and you carry their legacy forth with every shift, 00:56:06.809 --> 00:56:10.769 every alarm and every life saved. 00:56:10.769 --> 00:56:12.529 We thank our city officials 00:56:12.529 --> 00:56:15.429 for recognizing moments like this. 00:56:15.429 --> 00:56:19.730 Moments that remind us that remembrance is essential. 00:56:19.730 --> 00:56:22.630 Appreciation must be spoken 00:56:22.630 --> 00:56:25.210 and gratitude should be visible. 00:56:26.050 --> 00:56:28.550 At Voices and Views with Zan and Ches, 00:56:28.550 --> 00:56:31.989 we capture the voices of those in our community. 00:56:31.989 --> 00:56:39.670 and beyond, supporting, promoting and engaging conversations with our audiences while uplifting 00:56:39.670 --> 00:56:48.550 voices, honoring service and telling the stories that must never be forgotten. This artwork now 00:56:48.550 --> 00:56:56.070 stands as a keepsake, not only of September 11th, but of what it truly means to serve. 00:56:56.070 --> 00:57:02.470 Miller. Thank you for your time. Thank you for your leadership. And thank you to every 00:57:02.470 --> 00:57:10.429 firefighter, past and present who has answered the call. This is Voices and Views with Zan 00:57:10.429 --> 00:57:22.320 and Chess. Thank you. 00:57:22.320 --> 00:57:29.159 How pleased the fire department was to receive this generous donation. It's a piece of art 00:57:29.159 --> 00:57:34.320 to be presented to the fire station. We've already probably hung it up in a special place 00:57:34.320 --> 00:57:40.960 Hinton-Station, all by itself. It's not sharing the wall with any other art pieces. So we're 00:57:40.960 --> 00:57:47.960 very grateful. She and her, Ms. Bright and her team presented this December 3rd and explained 00:57:47.960 --> 00:57:55.960 the history behind it. We even did a remote discussion with the artists who did this and 00:57:55.960 --> 00:57:56.960 his family. 00:57:56.960 --> 00:57:57.960 Oh, wow. 00:57:57.960 --> 00:58:03.199 And we were so happy to receive that. And then as a bonus, they brought food for all 00:58:03.199 --> 00:58:04.199 of us. 00:58:04.199 --> 00:58:08.880 and they were able to sit with us and interact and engage with our firefighters. 00:58:08.880 --> 00:58:10.800 Everybody enjoyed the visit. 00:58:10.800 --> 00:58:13.519 We're so proud to get to see this piece of art. 00:58:13.519 --> 00:58:16.000 So once again, yeah, for the fire department. 00:58:16.000 --> 00:58:18.079 Thank you very much for your time. 00:58:18.079 --> 00:58:25.989 Thank you. Thank you, ladies. 00:58:27.389 --> 00:58:29.230 Are there any other public comments this evening? 00:58:38.720 --> 00:58:40.559 And my name is Cheryl Altman. 00:58:40.559 --> 00:58:45.159 Hey, Darren, I did stop to a snowplow driver the other day when we got that last snow. 00:58:45.159 --> 00:58:52.159 On the east side of Stevenson and Grove, I had four and a half to five foot right there in the handicap. 00:58:52.159 --> 00:58:58.159 They were supposed to come back and help me shovel it. It didn't happen, but that's okay. It got done. 00:58:58.159 --> 00:59:04.159 Rob, I wanted to know when I'm going to get paperwork for what I've been asking for for a few months now. 00:59:04.159 --> 00:59:09.159 And you were talking about the Girls and Boys Club, which is great. Awesome. 00:59:09.159 --> 00:59:14.159 But why aren't we talking about that homeless lady that passed? Because nobody in this town cared. 00:59:14.159 --> 00:59:22.159 What a shame. We sit here and toot our own horns, but she's gone and nobody cared. 00:59:22.159 --> 00:59:29.159 Second of all, I'm going to talk about Peter Elber again. He doesn't have a contract. 00:59:29.159 --> 00:59:36.159 Needless to say, he's running spaces there and people are paying for it when he's not even paying for what he has. 00:59:36.159 --> 00:59:49.960 That's wrong. In the last meeting, Stacy brought up where the lights and all that went. As a taxpayer, I want to know where the money went. I'm paying my taxes. As a matter of fact, all they're meant to get... 00:59:49.960 --> 01:00:01.800 and Mayor, you have something against Sanders? You really do! You sit up there with such 01:00:01.800 --> 01:00:07.179 a smug face. But when you're out of line, who calls you that? And maybe you should be 01:00:07.179 --> 01:00:12.599 setting a better example for the city of Freeport, because what's going around here, that big 01:00:12.599 --> 01:00:19.719 Groomer was an official, and what's happening, that's not cool, because I talked to a guy 01:00:19.719 --> 01:00:23.039 and he said, you're just a church-going Christian. 01:00:23.039 --> 01:00:28.219 I sat him straight, believe me. 01:00:28.219 --> 01:00:29.619 Any other public comments? 01:00:29.619 --> 01:00:30.619 Tommy? 01:00:30.619 --> 01:00:43.650 I hope the priest chief be the priest chief in Freeport, because he's the best and we 01:00:43.650 --> 01:00:49.690 want him to be a good job with it. 01:00:49.690 --> 01:01:01.329 and Darren. So you said next fall we'll have that. Greenhouse? Spring? And Jodi Miller, 01:01:01.329 --> 01:01:06.610 you do a good job doing this and we want to keep you for mayor because you know how to 01:01:06.610 --> 01:01:13.849 do everything. Thanks, Tommy. And John Parker, you do a good job to be the Alderman and Sweet 01:01:13.849 --> 01:01:15.849 Poet. Thank you, Tommy. 01:01:15.849 --> 01:01:21.690 Is there any other public comments this evening? Seeing none, I'll entertain a motion to adjourn. 01:01:21.690 --> 01:01:22.889 So moved. Second. 01:01:22.889 --> 01:01:27.210 Motion made by Alderman Seller, seconded by Alderman Shadle. All those in favor?