WEBVTT 00:00:00.000 --> 00:00:04.280 of the whole finance committee of the whole meeting to order. 00:00:05.240 --> 00:00:08.439 Madam Clerk, could you take the roll? 00:00:08.439 --> 00:00:09.359 Mayor Miller? 00:00:09.359 --> 00:00:10.519 Here. 00:00:10.519 --> 00:00:11.800 Alderpersons, Klemm? 00:00:11.800 --> 00:00:12.919 Here. 00:00:12.919 --> 00:00:13.759 Johnson? 00:00:13.759 --> 00:00:14.599 Here. 00:00:14.599 --> 00:00:16.199 Simmons is absent. 00:00:16.199 --> 00:00:17.039 Parker? 00:00:17.039 --> 00:00:17.879 Here. 00:00:17.879 --> 00:00:19.320 Stacy is absent. 00:00:19.320 --> 00:00:20.440 Shadle? 00:00:20.440 --> 00:00:21.280 Here. 00:00:21.280 --> 00:00:24.199 Sanders is absent and Sellers? 00:00:24.199 --> 00:00:25.039 Here. 00:00:25.039 --> 00:00:27.399 We have a quorum, Mr. Chair. 00:00:27.399 --> 00:00:31.839 Thank you, if you could join me in the Pledge of Allegiance. 00:00:31.839 --> 00:00:35.439 I pledge allegiance to the flag of the United States 00:00:35.439 --> 00:00:39.719 of America and to the Republic for which it stands, 00:00:39.719 --> 00:00:43.159 one nation, under God, indivisible, 00:00:43.159 --> 00:00:49.299 with liberty and justice for all. 00:00:49.299 --> 00:00:51.659 Thank you, and we're down to item four 00:00:51.659 --> 00:00:54.399 being approval of the agenda, if I could get a motion. 00:00:54.399 --> 00:00:55.460 So moved. 00:00:55.460 --> 00:00:56.579 Second. 00:00:56.579 --> 00:01:01.060 Motion by Sellers, second by Parker, all in favor? 00:01:01.060 --> 00:01:10.140 I make a comment on it if I could yes just a highlight for people we talked 00:01:10.140 --> 00:01:15.420 about whether to move it around or whether or not in number nine there's 00:01:15.420 --> 00:01:19.939 motion there to go to possibly more minutes for discussion but that's for 00:01:19.939 --> 00:01:25.099 discussion on the budget items that we've discussed this evening so if 00:01:25.099 --> 00:01:29.819 anybody's got anything they want to add to there is a time for that thank you 00:01:29.819 --> 00:01:31.819 Thank you, Mr. Klemm. 00:01:33.819 --> 00:01:37.819 And anybody opposed to the approval of the agenda? 00:01:37.819 --> 00:01:41.579 Motion carried. 00:01:41.579 --> 00:01:49.579 And we need approval of the minutes from October 28th, 2024 and November 12th, 2024. 00:01:49.579 --> 00:01:51.579 So moved. Second. 00:01:51.579 --> 00:01:56.579 Motion by Klemm, second by Sellers. All in favor? 00:01:56.579 --> 00:01:57.579 Aye. 00:01:57.579 --> 00:02:00.579 Opposed? Motion carried. 00:02:01.579 --> 00:02:09.219 and we're down to public comments on agenda items no one was signed in no one 00:02:09.219 --> 00:02:15.740 signed in move on to item seven discussion of the following general fund 00:02:15.740 --> 00:02:28.419 budgets by city manager Boyer and director Richter all right good evening 00:02:28.419 --> 00:02:34.139 everyone good evening I'd like to start out with our proposed schedule for the 00:02:34.139 --> 00:02:36.219 and I have a new budget coming up. 00:02:36.219 --> 00:02:39.900 So in general, this is everything beyond today 00:02:39.900 --> 00:02:42.419 is still subject to change, but this is pretty much 00:02:42.419 --> 00:02:43.659 what we have nailed down. 00:02:43.659 --> 00:02:47.159 So today we're going to discuss the city council budget, 00:02:47.159 --> 00:02:49.539 communication budget, and you can see them there 00:02:49.539 --> 00:02:52.900 under the nine eight section there. 00:02:52.900 --> 00:02:55.620 Then on nine 15, we'll be talking about general fund 00:02:55.620 --> 00:02:58.939 police department, equipment funds for police, 00:02:58.939 --> 00:03:02.180 drug forfeiture, and then fire department budget, 00:03:02.180 --> 00:03:05.539 Fire Public Safety Fund budget and fire improvement. 00:03:05.539 --> 00:03:08.979 And we're trying to combine like categories this year. 00:03:08.979 --> 00:03:10.479 So we're not jumping all over the place. 00:03:10.479 --> 00:03:12.979 So if it's police, we're trying to have it all at one time. 00:03:12.979 --> 00:03:15.259 If it's a fire, it's all at one time. 00:03:15.259 --> 00:03:16.979 Same thing with where you see the TIFs 00:03:16.979 --> 00:03:19.580 and the Berchard Meadows, project fund budget, 00:03:19.580 --> 00:03:20.819 downtown loan budget. 00:03:20.819 --> 00:03:23.719 These all follow a certain, I don't know, order. 00:03:23.719 --> 00:03:28.719 So anyway, then on 10-6, we'll be going over revenues, 00:03:28.719 --> 00:03:58.719 Building, or government building budgets, cemetery care fund, and so on. So generally speaking, if you have any questions on this, it should be included with your council packet, but if you need an extra copy, let me know. We can make sure that happens. Michelle can make sure they're printed out for you if you don't have one. Just bear that in mind, this is kind of the schedule. So October 14th, we'll be going through public works, the street budget, capital equipment fund, airport, cemetery, forestry, animal control, traffic engineering, street lighting, 00:03:58.719 --> 00:04:01.360 Wrights, Motor Field Tax, and Street Improvement Fund. 00:04:01.360 --> 00:04:06.199 So those are all kind of grouped together in a like category. 00:04:06.199 --> 00:04:10.360 Then on the 20th, October 20th, we'll go over utilities. 00:04:10.360 --> 00:04:14.240 So that'll be the water operating budget, sewer operating budget, storm, then we'll 00:04:14.240 --> 00:04:20.839 have the water capital budget, sewer capital, storm capital, and then public input again 00:04:20.839 --> 00:04:23.160 on the 20th. 00:04:23.160 --> 00:04:27.959 October 3rd, we'll go through the fire pension, the police pension, the library budget, the 00:04:27.959 --> 00:04:33.779 and the tax levy and the abatement and then we'll again at that time notice the 00:04:33.779 --> 00:04:38.279 public hearing so we'll have essentially the last one of the last meetings here 00:04:38.279 --> 00:04:43.279 would be on November 10th and that'd be a summary on any changes that were 00:04:43.279 --> 00:04:48.959 necessary since we began the presentation of the 2026 budget so I 00:04:48.959 --> 00:04:54.279 don't believe there's on this oh there we go well so a public hearing on 00:04:54.279 --> 00:04:56.839 on November 17th. 00:04:56.839 --> 00:04:59.519 And then the council meeting on the 17th, 00:04:59.519 --> 00:05:04.519 we will approve the 2026 appropriations budget, 00:05:05.000 --> 00:05:06.279 capital improvement plan. 00:05:06.279 --> 00:05:07.959 We'll have the first reading of the tax levy 00:05:07.959 --> 00:05:09.519 and the tax abatements. 00:05:09.519 --> 00:05:12.839 December 1st, it'll be the second reading of the budget, 00:05:12.839 --> 00:05:14.740 second reading for tax levy 00:05:14.740 --> 00:05:16.680 and second reading for tax abatements 00:05:16.680 --> 00:05:21.600 and the 2025 reapportion or reappropriation. 00:05:21.600 --> 00:05:28.959 So just to follow up, we're essentially going to be making some changes to the 2025 budget, 00:05:28.959 --> 00:05:33.480 basically looking at what reality worked out to what we had budgeted. 00:05:33.480 --> 00:05:40.199 We'll make those adjustments and we'll bring them to you for approval on the first and then final reading on the 15th. 00:05:40.199 --> 00:05:43.199 So that kind of takes us through the budget process. 00:05:43.199 --> 00:05:45.680 Does anybody have any questions on how we're going to go about this? 00:05:45.680 --> 00:05:49.040 I know I've gone kind of fast, but we've all been through it before for the most part. 00:05:49.040 --> 00:05:54.319 I think Linda, you sat through several of these before. If there's any question on 00:05:54.319 --> 00:06:05.560 the process, this would be a good time. Don't be bashful. Okay. All right, with 00:06:05.560 --> 00:06:13.959 that, we'll go ahead and get started with the City Council budget. So there 00:06:13.959 --> 00:06:18.879 are no, this is the same budget as we had for last year, essentially covers all 00:06:18.879 --> 00:06:21.519 All of the elected officials, although there's a small bump 00:06:21.519 --> 00:06:26.360 on elected officials from the previous year, 00:06:27.399 --> 00:06:29.160 those have been reflected here. 00:06:30.439 --> 00:06:32.319 Obviously all the wage withholdings 00:06:32.319 --> 00:06:34.360 and then education, training, and travel, 00:06:34.360 --> 00:06:38.720 that'll stay at $2,000 and then supplies and other. 00:06:38.720 --> 00:06:42.850 So pretty much the same as last year. 00:06:42.850 --> 00:06:45.529 If you could go to the next one, thank you. 00:06:45.529 --> 00:06:48.290 Liquor commissions and Board of Police and Fire. 00:06:48.290 --> 00:06:53.290 so essentially no changes to the stipends. 00:06:53.449 --> 00:06:56.370 Also a recategorization of the education 00:06:56.370 --> 00:06:58.930 and training to medical services 00:06:58.930 --> 00:07:02.250 to more accurately describe the expenses. 00:07:02.250 --> 00:07:04.689 So when we hire new police and fire, 00:07:04.689 --> 00:07:07.490 we have some onboarding examinations 00:07:07.490 --> 00:07:08.889 and things that we do. 00:07:08.889 --> 00:07:11.129 We've reclassified them in this budget 00:07:11.129 --> 00:07:14.170 so that it'd be more reflected to reality here. 00:07:15.050 --> 00:07:17.490 Any questions on Liquor Commission, Board of Fire, 00:07:17.490 --> 00:07:25.990 Police. Aaron, is there a reason you're sitting back there? Are you hiding back there? 00:07:32.949 --> 00:07:39.509 Gotcha. Thank you, Aaron. So this is Department 113. This is the city clerk. 00:07:40.149 --> 00:07:47.029 So this includes one half of a full-time admin person. So Dovie has requested some additional 00:07:47.029 --> 00:07:52.629 help to get minutes. A lot of backlog work that needs to be done. Not time critical, 00:07:52.629 --> 00:07:58.069 Co., but needs to be done. So a halftime support person is included and it will be shared with 00:07:58.069 --> 00:08:05.189 the finance and HR departments. So this will essentially one person portioned out into 00:08:05.189 --> 00:08:10.790 three different departments. Also, we had a significant increase in medical insurance this 00:08:10.790 --> 00:08:15.829 year and we're working with our providers so we might be able to reduce it later. As you can see 00:08:15.829 --> 00:08:26.470 C. there. It went from $17,000 to $25,000. We are working with the insurance company now 00:08:26.470 --> 00:08:32.529 to go through the process of reviewing that. Other than that, there are no major changes 00:08:32.529 --> 00:08:38.149 to the city clerk's budget. Any questions on that? 00:08:38.149 --> 00:08:42.149 I guess just one. So when will this new person come in? 00:08:42.149 --> 00:08:47.750 We're budgeting now. I would say that we probably hire somebody maybe in the spring. What do you think Michelle? Yeah 00:08:49.230 --> 00:08:53.019 Any other questions on me? 00:08:55.100 --> 00:08:59.460 Basically the spring so we're looking at a part-time personal work in several departments 00:09:00.220 --> 00:09:02.899 We'd be looking to hire them in the spring 26 00:09:04.259 --> 00:09:06.259 Okay, any other questions on City Clerk 00:09:07.059 --> 00:09:13.440 All right. This is the city manager mayor budget. So not many changes here. It includes 00:09:13.940 --> 00:09:19.580 City Manager, Mayor, and Administrative Assistant. So those are the wages that are included in this one, and 00:09:20.419 --> 00:09:27.080 there are no major changes. There are, I go and attend several training and educational 00:09:27.779 --> 00:09:33.419 events, and so does the Mayor. So those are included as well, a small increase from last year. 00:09:34.019 --> 00:09:38.019 But overall, things are remaining flat in this, in 00:09:39.139 --> 00:09:44.179 121, City Manager budget. Any questions on this? 00:09:44.179 --> 00:09:50.240 Yeah, the only thing I'm noticing again is the health insurance line item is consistently 00:09:50.240 --> 00:09:57.340 going up on every page of this, but there are social security expenses going slightly 00:09:57.340 --> 00:09:58.340 up. 00:09:58.340 --> 00:09:59.980 The IMRF is slightly up. 00:09:59.980 --> 00:10:06.960 the IMRF is slightly up which is tied to wages and I'm seeing that 00:10:06.960 --> 00:10:14.039 consistently on the pages as I went through this and it's if you're looking 00:10:14.039 --> 00:10:18.399 at the bottom line that everything's the totals are going up for each department 00:10:18.399 --> 00:10:25.840 it's the vast majority of it is tied to that health insurance and yes what's 00:10:25.840 --> 00:10:31.299 underlying a lot of that is I mean I would say the our insurance carrier is 00:10:31.299 --> 00:10:36.919 looking at our risk we had a number of claims several like two or three years 00:10:36.919 --> 00:10:41.779 ago we had quite a few claims and they're the rates are kind of mirroring 00:10:41.779 --> 00:10:46.059 those claims however we've been doing much better on that and hopefully within 00:10:46.059 --> 00:10:51.580 another year or two those will be dropping off so we might see a essentially 00:10:51.580 --> 00:10:57.620 I'm saying that is we may see in future years or 27-28 we may see that either 00:10:57.620 --> 00:11:05.259 flatten level or dip slightly. Thank you. And Michelle, please back me up if you 00:11:05.259 --> 00:11:10.419 feel like, I mean, did you have anything you wanted to add on that? Just on the 00:11:10.419 --> 00:11:15.460 medical insurance, medical insurance rates are just going crazy, you know, the 00:11:15.460 --> 00:11:20.500 GLP ones, am I saying that right? And different things that are out there. 00:11:20.500 --> 00:11:25.779 the city was very fortunate in past years to have pretty small renewals and I 00:11:25.779 --> 00:11:29.340 think it's all it's kind of catching up with us I mean we were getting renewals 00:11:29.340 --> 00:11:38.899 gosh in the last four years of you know three four percent at the most and this 00:11:38.899 --> 00:11:44.980 year it's just kind of crazy so like it like manager Boyer said we are working 00:11:44.980 --> 00:11:48.980 with the medic our medical insurance provider to see what we can do about 00:11:48.980 --> 00:11:54.740 that we have a January 1 renewal. Thank you. Okay any other questions on city 00:11:54.740 --> 00:12:02.149 manager mayor budget? Okay if you'll go on then we got communications department. 00:12:02.149 --> 00:12:11.909 So this only encompasses the director currently Wayne so you'll notice as we 00:12:11.909 --> 00:12:18.629 go through printing for the monthly newsletter has gone up a bit but we're 00:12:18.629 --> 00:12:23.830 Miller. That's what the $35,000 there is for printing. Also increase to support the 00:12:23.830 --> 00:12:30.230 new citizens' engagement activities, supplies and Fair Booth recruitment items. These are 00:12:30.230 --> 00:12:38.690 there to give us the tools we need for community outreach at events. Other than that, status 00:12:38.690 --> 00:12:45.110 quo for the most part, outlying the insurance increases and a few inflation things tied 00:12:45.110 --> 00:12:45.950 and I do inflation. 00:12:45.950 --> 00:12:51.769 So any questions on the community development budget? 00:12:51.769 --> 00:12:52.850 I'm sorry. 00:12:52.850 --> 00:12:54.970 Did I say communications budget? 00:12:54.970 --> 00:12:56.289 My fault there. 00:12:56.289 --> 00:13:00.990 Thank you for the correction. 00:13:00.990 --> 00:13:04.190 Good catch over there, Bryan. 00:13:04.190 --> 00:13:10.759 All right, with that, we'll move on to finance. 00:13:10.759 --> 00:13:13.319 So the finance director, deputy finance director, 00:13:13.319 --> 00:13:16.720 and city accountant added a portion of admin, 00:13:16.720 --> 00:13:19.080 but support will be shared with the clerk and HR. 00:13:19.080 --> 00:13:22.159 So we've added in a small portion here 00:13:22.159 --> 00:13:27.080 to cover, I believe, 25% of that part-time person we just 00:13:27.080 --> 00:13:28.720 discussed for Dovie. 00:13:28.720 --> 00:13:32.600 We're planning to use about 25% of that person for finance. 00:13:32.600 --> 00:13:37.360 Also, audit fees moved from here to interdepartmental. 00:13:37.360 --> 00:13:44.440 So that accounts for the change in the audit fees, 00:13:44.440 --> 00:13:45.960 under audit fees. 00:13:45.960 --> 00:13:50.840 Also includes funds for shredding in documents. 00:13:50.840 --> 00:13:58.080 One of the problems is our shredding beast went up significantly. 00:13:58.080 --> 00:14:00.720 So we're working on other options there. 00:14:00.720 --> 00:14:07.200 So any questions on finance? 00:14:07.200 --> 00:14:11.120 Yes, moving the audit fees, is that something 00:14:11.120 --> 00:14:14.680 that Lagerbach had suggested, or just a change 00:14:14.680 --> 00:14:17.639 in what you were wanting to do? 00:14:17.639 --> 00:14:19.639 That's just me. 00:14:19.639 --> 00:14:21.920 So interdepartmental kind of is a catch-all 00:14:21.920 --> 00:14:23.440 at the end of all of our departments. 00:14:23.440 --> 00:14:24.920 It's 101, 163. 00:14:24.920 --> 00:14:27.440 It's the last one we'll be reviewing today. 00:14:27.440 --> 00:14:30.839 And I felt that the audit fees were better represented 00:14:30.839 --> 00:14:33.000 in the finance department. 00:14:33.000 --> 00:14:34.960 I'd like to look at some of the other items 00:14:34.960 --> 00:14:38.079 that are also in interdepartmental, 00:14:38.079 --> 00:14:41.000 such as postage or something like that, 00:14:41.000 --> 00:14:43.519 so that those costs can also be allocated 00:14:43.519 --> 00:14:44.879 to the various departments. 00:14:44.879 --> 00:14:47.000 Right now, it's kind of in one spot, 00:14:47.000 --> 00:14:51.279 whereas I should know how much postage is 00:14:51.279 --> 00:14:52.660 Every department. 00:14:52.660 --> 00:14:55.120 So I'll be looking at that as well. 00:14:55.120 --> 00:14:57.139 So that might come back as an adjustment 00:14:57.139 --> 00:14:58.600 back later this fall. 00:14:58.600 --> 00:14:59.500 Very good. 00:14:59.500 --> 00:15:00.339 Thank you. 00:15:01.420 --> 00:15:05.370 Anything else on finance? 00:15:05.370 --> 00:15:06.870 Okay. 00:15:06.870 --> 00:15:09.649 Moving on to 133 legal. 00:15:11.450 --> 00:15:13.490 Essentially, we're seeing some increases 00:15:13.490 --> 00:15:16.529 in our legal fees, but aside from that, 00:15:17.410 --> 00:15:19.490 pretty much status quo on legal. 00:15:21.250 --> 00:15:22.529 Any questions on legal? 00:15:28.289 --> 00:15:38.839 Okay. The next one is, I was ahead of myself, but now 149 Community Development. We have removed 00:15:38.839 --> 00:15:48.039 from the wages the grant manager in this fiscal year, and consulting services includes lobbyists 00:15:48.039 --> 00:15:55.240 and outside grant management. So if you'll notice there at 6150, that would fall under 00:15:55.240 --> 00:15:58.779 and I want to address one of the questions that we're getting 00:15:58.779 --> 00:16:02.720 with the organization about grant, or I'm sorry, consulting 00:16:02.720 --> 00:16:07.930 services. Other than that, generally flatten level with a 00:16:07.930 --> 00:16:11.670 few minor adjustments. Any questions on community 00:16:11.670 --> 00:16:13.670 development? 00:16:15.670 --> 00:16:20.029 ** Just wondering, is the staffing enough for community 00:16:20.029 --> 00:16:21.809 development? ** I think what we're looking at 00:16:21.809 --> 00:16:26.370 We're potentially looking to make a change for as an additional compliance officer. 00:16:26.370 --> 00:16:30.569 But at the time we put this together, we hadn't quite got there. 00:16:30.569 --> 00:16:33.569 This may be one of those changes that you see at the end. 00:16:33.569 --> 00:16:35.850 So when you say compliance, is that like a nuisance or the- 00:16:35.850 --> 00:16:37.850 Yeah, nuisance, yeah. 00:16:37.850 --> 00:16:38.850 Code enforcement. 00:16:38.850 --> 00:16:39.850 I'm sorry. 00:16:39.850 --> 00:16:40.850 Why did I say compliance? 00:16:40.850 --> 00:16:41.850 Yeah. 00:16:41.850 --> 00:16:42.850 Oh, okay. 00:16:42.850 --> 00:16:43.850 Good. 00:16:43.850 --> 00:16:44.850 Sorry. 00:16:44.850 --> 00:16:45.850 It is in. 00:16:45.850 --> 00:16:46.850 It's under building. 00:16:46.850 --> 00:16:47.850 It's under building. 00:16:47.850 --> 00:16:48.850 We just haven't got there yet. 00:16:48.850 --> 00:16:49.850 Oh, okay. 00:16:49.850 --> 00:16:50.850 Okay. 00:16:50.850 --> 00:16:53.809 just to add that point. 00:16:53.809 --> 00:16:59.470 All right, any more questions on community development? 00:16:59.470 --> 00:17:06.230 Under building, and this is, as Michelle quite directly 00:17:06.230 --> 00:17:10.190 pointed out, so this includes an additional building 00:17:10.190 --> 00:17:16.170 inspector or code enforcement, something to that effect. 00:17:16.170 --> 00:17:20.970 And that is the main change under 153 building. 00:17:20.970 --> 00:17:25.059 153. 00:17:25.059 --> 00:17:27.180 Any questions on that? 00:17:27.180 --> 00:17:28.660 Oh, OK. 00:17:28.660 --> 00:17:32.490 OK, OK. 00:17:32.490 --> 00:17:36.809 So are we looking for it, like, looking for someone now, 00:17:36.809 --> 00:17:39.889 or are we waiting till the new year? 00:17:39.889 --> 00:17:42.130 Well, I think right now we're in the process 00:17:42.130 --> 00:17:45.529 of hiring a new community development director. 00:17:45.529 --> 00:17:48.610 So we're kind of holding off until that person is placed. 00:17:48.610 --> 00:17:52.250 OK. 00:17:52.250 --> 00:17:57.690 OK, and with that, we'll move on to 155, hearing and admin. 00:17:57.690 --> 00:18:05.930 This is essentially what Nicole charges for her services overseeing the compliance hearings. 00:18:05.930 --> 00:18:13.889 So no real change is there. 00:18:13.889 --> 00:18:19.049 How many times a month does she, she does, is it twice a month or? 00:18:19.049 --> 00:18:20.329 Two hearings per month. 00:18:20.329 --> 00:18:23.250 Okay. 00:18:23.250 --> 00:18:24.250 Okay. 00:18:24.250 --> 00:18:25.849 I would say her load is picked up somewhat. 00:18:25.849 --> 00:18:26.849 Yeah. 00:18:26.849 --> 00:18:27.849 Yeah. 00:18:27.849 --> 00:18:28.849 Okay. 00:18:28.849 --> 00:18:31.849 Any other questions on that? 00:18:31.849 --> 00:18:33.130 Okay. 00:18:33.130 --> 00:18:38.670 The next one is Human Resources 161. 00:18:38.670 --> 00:18:42.429 So the HR manager admin support person 00:18:42.429 --> 00:18:45.789 is the same person we've been discussing, halftime for Dovie, 00:18:45.789 --> 00:18:48.190 a quarter of the time for finance, 00:18:48.190 --> 00:18:51.070 and a quarter of the time for HR. 00:18:51.070 --> 00:18:54.750 So that's included in item 5,000, which 00:18:54.750 --> 00:18:57.929 is an additional cost for an employee. 00:18:57.929 --> 00:19:00.230 And then also other technical services, 00:19:00.230 --> 00:19:05.070 if you go down to 65-40, it includes additional funds 00:19:05.070 --> 00:19:08.909 for recruitment services as we will be seeing 00:19:08.909 --> 00:19:11.230 a couple of changes here in the next fiscal year. 00:19:11.230 --> 00:19:17.920 We wanted to make sure we accounted for that in this year. 00:19:17.920 --> 00:19:22.940 So any questions on that? 00:19:22.940 --> 00:19:28.470 Okay, the next one is MIS 00:19:28.470 --> 00:19:32.650 and this does not stand for miscellaneous, right, Curt? 00:19:33.869 --> 00:19:36.630 This one is information systems, 00:19:36.630 --> 00:19:45.269 so management information systems so we're looking to add a halftime person to be shared 00:19:45.269 --> 00:19:50.309 with the water and sewer department and I think Kurt could probably fill us in but what 00:19:50.309 --> 00:19:54.110 Kurt you had some very specific ideas for that individual would you mention that right 00:19:54.110 --> 00:19:55.110 now? 00:19:55.110 --> 00:19:57.869 Yeah, I thought it would really help out our guys with doing 00:19:57.869 --> 00:20:05.000 I thought it would really help out our guys with doing Julie locates in the field and we're going to do that through technology by getting better GIS mapping and GPS units. 00:20:05.000 --> 00:20:11.000 We can really cut that time down. That's going to be the major initial efficiency we'll see. 00:20:11.000 --> 00:20:19.000 So, Curt mentioned GIS. That's essentially the maps that we have that identify the location of all of our infrastructure. 00:20:19.000 --> 00:20:26.380 So water main, storm infrastructure, waste water, manholes, meters, services. 00:20:26.380 --> 00:20:31.079 So the better that gets the more time we save in the field overall and we're doing pretty 00:20:31.079 --> 00:20:36.220 good but I think it would be a good investment at least in the city to make sure that those 00:20:36.220 --> 00:20:41.339 maps are updated and updated correctly and that would be very helpful to have that individual 00:20:41.339 --> 00:20:44.000 for Kirk to make sure that happens. 00:20:44.000 --> 00:20:45.559 Any questions on? 00:20:45.559 --> 00:20:48.680 So did you say you want to hire a full-time or part-time? 00:20:48.680 --> 00:20:53.200 This would be a halftime, but shared with water and sewer, yes. 00:20:53.200 --> 00:20:55.559 So it'd be a part-time person that's shared with water? 00:20:55.559 --> 00:20:58.799 Well, it'd be one full-time person shared half and half. 00:20:58.799 --> 00:20:59.799 Okay. 00:20:59.799 --> 00:21:00.799 Yeah. 00:21:00.799 --> 00:21:01.799 Got it, got it. 00:21:01.799 --> 00:21:02.799 Thank you. 00:21:02.799 --> 00:21:08.259 And bearing in mind that these are the better our GIS systems are and the more we're able 00:21:08.259 --> 00:21:13.160 to keep and maintain their accuracy as we build new infrastructure, put new water main 00:21:13.160 --> 00:21:17.519 in, change manholes, change the condition of things out there. 00:21:17.519 --> 00:21:22.809 this is huge savings for us in the future. 00:21:22.809 --> 00:21:25.109 Any other questions on MIS? 00:21:25.109 --> 00:21:27.150 Greg, can I make a comment? 00:21:27.150 --> 00:21:28.390 Go ahead. 00:21:28.390 --> 00:21:30.309 I just wanted to say over the years 00:21:31.509 --> 00:21:34.990 a lot of people don't realize what a fantastic job 00:21:34.990 --> 00:21:39.230 we've done at doing this to identify what kind of pipe 00:21:39.230 --> 00:21:42.349 is every place, goes back to the old pipe 00:21:42.349 --> 00:21:44.890 and left in the 1800s and that stuff 00:21:44.890 --> 00:21:46.950 but if you start looking at the maps 00:21:46.950 --> 00:21:49.230 and the overlays and everything 00:21:49.230 --> 00:21:52.670 It does definitely save crews a lot of time. 00:21:52.670 --> 00:21:54.910 When they go out there, they know where they're going to dig. 00:21:54.910 --> 00:21:56.509 They know what they're going to hit. 00:21:56.509 --> 00:21:58.470 And everything's pretty well on target. 00:21:58.470 --> 00:22:00.630 But, Kirk, thank you. 00:22:00.630 --> 00:22:04.029 But the guys before you and the guys who work for you 00:22:04.029 --> 00:22:05.670 do a great job on that. 00:22:05.670 --> 00:22:06.349 Thanks. 00:22:06.349 --> 00:22:08.670 It's more than just a job. 00:22:08.670 --> 00:22:10.110 It's a passion project. 00:22:10.110 --> 00:22:11.710 So thank you for that, Curt. 00:22:11.710 --> 00:22:13.210 And just, Darren, if you could just 00:22:13.210 --> 00:22:14.990 give the council some kind of perspective. 00:22:14.990 --> 00:22:17.269 You work with a lot of different communities. 00:22:17.269 --> 00:22:21.829 what does that look like when they don't have GIS like we have and all of our 00:22:21.829 --> 00:22:26.230 infrastructure? What does that do for say the lead service line program? Oh it makes 00:22:26.230 --> 00:22:31.750 the programs nearly impossible and costs a lot more money up front cost all right 00:22:31.750 --> 00:22:36.150 not up front but in construction. When you don't have records of the 00:22:36.150 --> 00:22:40.250 infrastructure that's buried usually they end up getting hit which becomes a 00:22:40.250 --> 00:22:47.250 project cost and a project repair. So there's just a lot of untold savings 00:22:47.250 --> 00:23:20.069 here. All right, with that I'd like to move on to 163 Interdepartmental. So code 5-225 group insurance, the city's share of retirees medical insurance. So you're seeing an adjustment based on what we think was coming forward. Then as well as 60-60 credit card fees for permits and etc. So we do recoup these on 00:23:20.069 --> 00:23:25.470 on the revenue side, so even though you see a significant amount of money there, that 00:23:25.470 --> 00:23:29.829 has recovered in other areas. 00:23:29.829 --> 00:23:38.809 General liability, cyber insurance, so that falls under $63.90. 00:23:38.809 --> 00:23:43.610 We are adding cyber insurance to our package policy that was recommended by our carrier 00:23:43.610 --> 00:23:44.849 and a lot of communities. 00:23:44.849 --> 00:23:51.529 I just spoke with someone today who worked in the city of Baltimore and had a 00:23:51.529 --> 00:23:57.809 major data breach that cost them tens of millions of dollars in ransomware tax to 00:23:57.809 --> 00:24:12.220 pay the people to go away. So this is a good money well spent. Let's see here, 5G 00:24:12.220 --> 00:24:16.619 polls. So we're working with the county on the real estate tax. You see there's 00:24:16.619 --> 00:24:21.420 there's an increase there obviously these are city-owned polls so we'll be working 00:24:21.420 --> 00:24:30.599 with the county to get these 5g polls removed from the tax rolls then on bond 00:24:30.599 --> 00:24:39.839 payments item five that would be item 9,000 transfer to debt service so these 00:24:39.839 --> 00:24:46.650 are our bond payments that are due every year and then down toward the bottom 00:24:46.650 --> 00:24:52.829 Transfer Out, 90-50. This is landfill support and we'll discuss further when the 00:24:52.829 --> 00:25:02.589 landfill budget is presented, but that is a basically a bookmark for that. 00:25:02.589 --> 00:25:13.029 Question about the bond payments. Yes. Forgive me for my tardiness. Kind of 00:25:13.029 --> 00:25:22.579 forget about this starting tonight. So I don't even know what page we're on. 00:25:22.579 --> 00:25:33.980 We're on questions on Interdepartmental, Department 163. 00:25:33.980 --> 00:25:48.079 Okay, so this is the bond payment throughout the year for each month or this is going to be one big sum? 00:25:48.079 --> 00:25:53.079 I believe it depends on the bond but some of them are quarterly, some of them are annually, 00:25:53.079 --> 00:25:58.440 and this is basically the total amount of the bond payments to service existing 00:25:58.440 --> 00:26:05.279 debt. Okay is it possible to get a list of all the bonds we have out there and 00:26:05.279 --> 00:26:13.279 whether or not they're monthly or annually? Yes, go ahead Michelle. So bond 00:26:13.279 --> 00:26:16.400 payments work a little bit differently than like a mortgage you know where you 00:26:16.400 --> 00:26:23.680 pay every month. Bonds pay interest halfway through so six months into the 00:26:23.680 --> 00:26:34.079 Berke, I'll tell you about all the bonds you'll be able to pay interest in the first period you'll pay interest and then six months later you pay principal and interest. 00:26:34.599 --> 00:26:41.579 So each bond has their own schedule of how much you know, of course, how much because they're all different amounts. 00:26:41.579 --> 00:26:44.240 in the back of our audit. 00:26:44.240 --> 00:26:49.240 So I think the Aldermen got a bound copy. 00:26:50.720 --> 00:26:54.240 So in the very back, there is a listing 00:26:54.240 --> 00:26:56.079 of all the city's bonds. 00:26:56.079 --> 00:26:57.779 It's also posted on the website. 00:26:57.779 --> 00:27:00.539 The city's audit is on the website. 00:27:00.539 --> 00:27:03.920 So in the very back, there's a page for every bond 00:27:03.920 --> 00:27:06.880 and there's the amount that's due every year, 00:27:06.880 --> 00:27:12.579 broken up by principal and interest. 00:27:12.579 --> 00:27:15.259 Thank you. 00:27:15.259 --> 00:27:22.799 Any other questions on interdepartmental? 00:27:22.799 --> 00:27:23.639 Okay. 00:27:23.639 --> 00:27:24.460 Thank you. 00:27:24.460 --> 00:27:25.299 Thank you. 00:27:25.299 --> 00:27:27.279 It moves us to item eight, 00:27:27.279 --> 00:27:29.599 with discussion over the budget in general, 00:27:29.599 --> 00:27:38.569 that is what was brought forth tonight. 00:27:38.569 --> 00:27:43.529 Seeing none, we have public comments on agenda or non-agenda. 00:27:45.089 --> 00:27:46.809 Is there anybody? 00:27:46.809 --> 00:27:48.250 Excuse me, Chair. 00:27:48.250 --> 00:27:50.529 Did you want a motion and a second 00:27:50.529 --> 00:27:52.369 to extend that to five minutes? 00:27:52.369 --> 00:27:54.089 Is that your pleasure tonight? 00:27:55.049 --> 00:27:59.769 if needed if we don't have any. I guess if there aren't any it doesn't matter does it? 00:28:02.910 --> 00:28:10.430 Seeing none I take a motion for adjournment. So moved. Second. All in favor? Aye. Opposed? 00:28:12.809 --> 00:28:21.369 Thank you and we'll be moving to the Committee of the Whole shortly. Yep we'll. I think Curt needs 00:28:21.369 --> 00:28:23.130 Okay, Curt, you let me know.