beings it's 530 you call the meeting to order madam clerk if you could call the roll please mayor Miller here Alderpersons Klemm here Johnson here Simmons is absent Parker here Stacy is absent Shadle here Sanders and Sellers are are absent, but we do have a quorum.

Is there a quorum?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Alright, we're down to approval of the agenda.

So moved.

Go ahead.

Got a motion by Klemm, second by Johnson. All in favor? Aye. Opposed? That's approved.

And public comments on agenda items. There was nothing listed, nothing there.

And we'll move to discussion of the capital improvement plan by Manager Boyer and Director Richter.

Miller. So many of these projects we've talked about and you have knowledge of, but I'm just going to hit the major ones. So as you all know, Hancock Bridge Deck is one of our major projects for next year. We need to get the guardrail and the bridge deck replaced. So We've budgeted for that in the capital plan, as well as the viaduct. They go hand in hand.

Viaduct should have been done already, but due to various delays, whether it was some of our outside shareholders permit reviews and working with other utilities, it's taken some time. But we're getting together on the viaduct, but we've included that. There's work left to do in 26 for the viaduct. So once the viaduct's done, then we'll start We've listed funds in here for crack, ceiling, and repair work and hot mix.

This is one of the items we want to make sure we protect that investment that we've made in our transportation system.

The street maintenance plan, obviously we've discussed that.

This is the 1% transportation tax that we currently collect on sales of items except for Food and Medicine and Medical Equipment.

We've got the municipal lot.

That is included in this year's capital plan.

So that's a mill and overlay of the municipal lot.

It's been needing it for quite a few years.

So we'll get that done early next year.

And then we've included the police department alley.

This has been an item that's needed to be addressed for a very long time.

and right now, this would be the time to get that done in 26.

Also, you'll see the sidewalk project, South and West with ADA ramps.

That one is funded through a HSP grant, $2.4 million that were outside funding, but we won't be working on that till 27, but we wanted it reflected here in the capital plan.

Walnut as well, Walnut from South to Empire, that's approximately going to be a two-year project and we're working with IDOT STU funding for that project.

Stevenson, Locust to Sunset, we're planning two years there, $750,000 for 26 and 27.

That is also using STU IDOT money.

And we're also looking at Lincoln Street, Locust to West, about $800,000 in two years Sanders, but in 26 we'll be utilizing about $400,000 next year, and that will also be STU funding through IDOT.

We've got South Street programmed.

We've added $250,000 here for our design work and that, but we have approximately anywhere between $4 and $7 million.

I'm not entirely sure the total amount, but this was through John Cabello, who oversees He's iDOT who iDOT had come to him and said, hey, we don't have enough people to deploy all the funds.

And he said, well, I've got some communities that could deploy the funds themselves.

Why don't you just give them the funds?

And that is how South Street, we will begin work on South Street next year.

Walnut, Empire to Maine, we've put that out there at year 28.

That's going to be a fairly expensive realignment and a lot of right-of-way work because the The road itself is narrow, too narrow for modern day standards, IDOT standards, so we're going to be working on that in 28.

As well, we have Galena in here listed.

We put some funding in here for various engineering that we might need, but this is an IDOT project.

It's in the five-year plan, and next year they should start the project.

It would be resurfacing Galena from Clark to Park, which is a pretty significant undertaking.

Pateking. Again, they'll be working on ramps next year and then paving surfaces potentially next year and then the following years. And then we've also had West Galena to Empire that we've added here. Essentially, we just wanted an item to track it here in the capital plan moving forward. So that's everything on the road projects. Do you have any questions Huffines on the road project so far. Now, this includes the five-year plan. So when we go to the city website, we see the five-year plan down at the bottom of the page. Those are our local roads that we'll be doing, and those are accounted for under the street maintenance plan. So just so you know, just because you don't see the streets from the five-year plan for next year on here, they are included in this. Under buildings, police East Apartment Facility, continuing to keep that top of mind. That one is a fairly expensive challenge after some research. We came up with that it's going to be pretty expensive.

So we're tracking that in the capital plan with the intention of getting things together and getting outside funding to help us with that. We've also included about $100,000 for Tuck Pointing City Hall this year. We had originally planned to do that this year, We went ahead and did storm windows instead due to the fact that single pane, it's very cold in the winter time in Northern Illinois.

The building has a hard time keeping up with heat and storm windows would have the most impact there.

So we've kicked the tuck pointing to 26, and this won't be the entire thing.

This will be probably just a portion of City Hall.

Moving down here a little further for 26, we've got renovations budgeted for Island Davenue. If you haven't been down there recently, the building itself is just fully depreciated and in need of just some maintenance and some cleanup down there. In addition, we've got the $800,000 in for the salt sheds. We've talked about this at various times, but just open it up tonight. We have two large salt sheds that are a pole construction, and both Both of them are failing, the poles are rotted off at the base, and at this point we have the rear wall of one of them is pushing away from the truss system.

So they're actually hazardous from a standpoint of you don't want people that are not enclosed in the cab of a loader or anything anywhere near it.

So one of the plans there is to remove both of those salt sheds and then build a large concrete block impoundment with a large hoop shed on top, and that should be more than double the current capacity of our salt sheds. So that's planned for next year.

We've got the airport terminal building. So we currently have some estimates out here about 1.8 million total, but our match would be about 190,000. We budgeted for the match and this would be built out largely with FAA money and state money with a 5% match from the city. We're also budgeting for the PAPI We've also budgeted for $400,000 for the fire department, for new windows, and just we have several different items there on the fire budget for ensuing years. You can look at those. If you have any questions on those, please let me know.

You can look at those. If you have any questions on those, please let me know.

If we could move on to water infrastructure.

So the first one there is water main water main replacements. So that's essentially whenever we do a road program, we evaluate the water main. If it needs to be replaced, then we replace that water main. It also gives us an opportunity to budget for that, and that's reflected here in the capital plan as water main money that will be working together with our street reconstruction money.

Also there's a component of that that is the viaduct.

That is why it's listed.

We've also added a phase four of the lead service line replacement program, which is Sarf.

We've talked about it many times, and well 12, we've recently drilled the test well down to I think about 1800 feet or 1300, I'm sorry, 1300 feet and take a look at it again. So that's the lead service line replacement program, which is our final phase, and we should be completing that hopefully in 2026. So very excited about that. Again, the lead service line is 100% loan forgiveness through the EPA. Water structures phase three, which is well 12. We've talked about it many times, and well 12, we've recently drilled the test well down to I think about 1800 feet or 1300, I'm sorry, 1300 feet and take a look at it again.

Soon. Also, you'll see here we've got water main phase four, phase five. That's just us keeping track of as we go through and do the road program that we have enough money here to do the water main.

Obviously, if we don't replace the water main, just we don't want to invest in the transportation infrastructure and then have the water main ruin it. So we do have about 60% of our city is comprised of this low grade and Spuncast Water Main, which is notoriously weak and is old and is in many cases corroded.

So every time we do those roads, we're going to evaluate that, make sure the water main is quality. If it is, we'll leave it. If it's not, we'll replace it. Backup generator for Carroll. That's in the plan for next year. As we've discussed, I have certain utility infrastructure remote sites like Carroll that provide, I think in this case, about 1.7 million We have a total of 15 gallons per day of water to the city, but there is no backup capacity there.

We essentially have one large towable generator that we would, in an emergency, maybe an ice storm, have to take around to each of all of our remote sites, and to me that's inherently unsafe and not a great plan.

So we are slowly but surely upgrading our remote sites with backup generation capacity.

If you skip down to Cold Storage Brick Street, that's an extension to the Brick Street Storage Shed that is necessary.

We've consolidated, due to the work at the wastewater treatment plant, we've had to move equipment up to Brick Street.

With that, we need an extension on that building so that we can keep our cold storage materials undercover.

and then lastly here on the water side we have the willow tank rehab we're budgeting about a million dollars for the willow tank it's a ground ground level storage tank that runs off of booster pumps when it was originally purchased and installed there the appropriate man hatches and things that are required for maintenance were not put in at the time so the only hatch in it is at the very top and we need to upgrade that so that it's safe for our We need our personnel to get inside and do the appropriate maintenance that it will require over the years.

Any questions on the water infrastructure side?

Yes.

The airport water main extension, what is that?

Well, one of the challenges out here is for anything to happen at the airport, We need to supply water to the airport in sufficient volume and flow for fire suppression.

So one of the things we're hoping to work on here moving forward in the ensuing years is getting water from the utility out to the airport so that we have sufficient volume and flow for fire suppression in the hangar buildings.

As we go along, fire code is becoming more and more restrictive and David.

And if we hope to make the airport into a regional maintenance facility, then we need to have sufficient volume and flow of water for those fire suppression systems.

And you've already set aside money for this?

Well, this is the capital plan.

This is what we're looking to do.

And this, every year beyond 26 will change slightly depending on the facts on the ground.

So this could move out a year, this could happen, it depends on the other priorities at that time.

Okay, so is this capital plan $4 million?

Right now, yes, we put $4 million in the capital plan for the Watermain extension to the airport.

And when do you plan on doing this?

We have it programmed for 2027.

I'll take that.

and I'm available if you have any other questions on that, we can definitely talk about that.

But in the interest of time, I'd like to move on to wastewater infrastructure. We're coming to the end of phase one, which is the SEP system, the headworks, the UV disinfection, the new lab and offices at Hancock. As you'll see there, we need to start planning for future and it's going to be a sludge handling and nutrient removal.

So those are some things that we'll talk about a little later during the council meeting.

I have some information to share on that.

But just moving forward, we're planning for phase two on the wastewater side.

We've also got lining.

We're planning about $500,000 for sewer lining.

We also have some manhole rehab there.

And then we're looking as we move forward, we're going to be needing to upgrade and update our final clarifiers at the wastewater treatment plant.

So you have flocculation sedimentation, and those clarifiers perform that.

We're going to be needing to upgrade and update our final clarifiers at the wastewater treatment plant.

So you have flocculation, sedimentation, and those clarifiers perform that work as it ends the treatment process.

And they haven't been updated in many years.

And we're going to be moving forward with some upgrades to those in ensuing years.

We've also got lift stations remodeled.

So we've got approximately two million dollars programmed for the park in Galena Lift Station.

There's new drivers, motors, and pumps that need to be replaced at three of these next year.

So we're working on that now.

Coming to the end here, again, Walnut Lift Station is in here, 2.7 million.

So this would also be upgrades, necessary upgrades and updates to the Walnut Lift Station.

and then we have the blower boiler room piping at the wastewater treatment plant.

I believe we've got issues there in terms of the heat exchangers, the things that keep the sludge digesters working properly.

So we've accounted for some upgrades there.

And then we have $1.2 million budgeted for the Meadowbrook sewer expansion.

So that is from La Crusta and then connecting, going north and south along Meadow Brook and then potentially connecting into Oak Hill.

So we had been waiting on outside funding for this, but we've been waiting for five years and at this point the road is degraded to a sufficient point where we really just Neistat.

We just need to get the sewer, gravity sewer done, and then we can resurface that road.

And the same thing, we've got West Demeter does, that needs a sewer upgrade as well, so we'll be installing collection system there.

Any questions on the wastewater infrastructure?

Alderman Seller.

Yes, I'd just like to know, how many lift stations do we actually have in?

I want to say seven.

Nine.

Nine, okay.

Okay. And how often do they need this type of repair? Well, these are the bigger ones, Joy. So probably every 20 years. Yeah. Yep, go on. So the stations that we're upgrading this year, Park and Laurel were built in 1967. And we've done some small mechanical work now and then. But this will be the first major overhaul of these since their inception. So they've lasted quite and I will comment that a lot of these remote sites, they generally function pretty well during normal operation.

The challenge comes in when we have heavy rains and we have I&I making its way to the wastewater plant.

It can cause a serious backup in a large section of a drainage shed pretty quickly.

So when we are spending some money upgrading these, what we are doing here is ensuring that folks with basements, floor drains, net, will be much more capable, able to handle any kind of storm surge in out in the collection system.

A couple other things, moving on to storm water.

We have a handful.

We have a handful of projects here. We've got the storm inlet replacements. We're planning to do, how many was that? Was that about 30? About 30 this year or 26? Yeah.

Okay. Obviously all around town and I think Alderman Parker noted one just over by him that had a bed, a failed grate. We have a lot of brick structures out there that a mortar gets eroded away. The bricks fall in and then what you Gray did that here. And we've been, for years, we've been planning on a downtown stormwater upgrade that includes repairing of the, the, uh, large vi, I guess it's a viaduct. It's a big, a large storm, uh, way down at Benton and Jackson. It's, uh, made out of wood and the wood is getting old and we're, I would not want that structure to, um, uh, create a problem for drainage, uh, during a heavy storm. So that's been on the plan for probably five years.

Moving into some street vehicles. We've currently in 26, we're not planning to purchase any new 10 or 5 yards, at least out of the street department. We are going to be purchasing two dump bodies for the hook lift trucks. As everybody remembers, we ordered two hook lift trucks back in 2019, I believe, we then take delivery to like 2021. And those were only outfitted with salt boxes. So they basically sit in the shed for most of We're going to order dump bodies so we can use them in construction projects.

Also we're planning to purchase a new roller.

We need an additional roller for the street department and so that's included here.

Any questions on street vehicles?

Yep.

So, it's like a dump truck, except these two trucks, their chassis is fitted with like and so on.

It's like a hydraulic hook and you back up to the, let's say, the salt, the spreader and the salt box.

It just reaches up under there, hooks it, and then pulls it up on the chassis and then locks it down.

So whenever you buy any kind of it, so these trucks are great because they're flexible.

They could do salt in the wintertime with a V-Box splitter and a spreader and you take that off.

We ordered two new trucks in 2019. We received them in, I think, 21. And because they only have the salt, they have the V-Box and the salt spreader and then a leaf box when they come out.

Yeah, we ordered two new trucks in 2019. We received them in I think 21. And because they only have the salt, they have the V-Box and the salt spreader and then a leaf box, we'll use them for a few months every year. So by getting these two dump bodies, we'll be able to utilize them all year.

Well, how much did we pay for those that we are not even using?

Well, I mean, they're about $225,000 or so each.

And like I said, we use them in the winter and we use them in the fall.

But by getting these two boxes, we'll be using them all year.

OK, but what are we going to do with the equipment we have setting?

Is this something we could get some money back on, or?

Actually, this would be adding to, so we'd be adding to the capabilities of these two trucks. We've taken them from a leaf machine or a salt box to a utility box where we can haul rock and things for the construction.

Okay, the equipment that is sitting, will we ever use it?

Yes, we use it every year.

But when we get these two that you're wanting, will we use that other equipment?

Yes, these are, these are dump bodies.

So in the summer we can have dump trucks out of these trucks and it gets to the winter, they'll take the dump box off, put the salt spreader box on.

Yes.

And we'll use that.

I understand that part.

I just don't understand the two from 2021 sitting.

That's the trucks.

That's the truck chassis.

these are different components that go on the back of that same truck it'll just mean we can use those two trucks all year long instead of just in the winter and in the fall I just don't want us purchasing unnecessary material that in a couple years it's not going to serve no purpose and now we're going to be in thousands of dollars ordering more like we are Alderman Stacey I'd be happy to take you down and introduce you to the vehicles and maybe we can go for a ride With that, we're itemizing, as you can see in the capital plan, we're breaking this out. We're being more thorough about what's in it.

So we've broken out the utility vehicles this year. That's kind of a change from previous years.

So we're budgeting for a 10-yard dump truck for the Water and Sewer Department for 26.

Also a mulching head for our mini excavator that helps us keep right-of-ways clear from trees and bushes and things that grow up.

Krohup, and then the crew cab truck, we've got two service trucks that are in the budget for the utility this year, so any questions on any of that?

Obviously, the next one here is police vehicles, so we've itemized four police vehicles.

That's kind of a standard every year we need to replace four.

Then we've added a golf cart for the police, because when they do events and things, this We've also added a live video camera trailer and radar trailer as well as 20 additional Skydio, X-Drone, Mobile Command Trailer, and Portable Radios, bearing in mind that a good portion of these items are funded from Senator Durbin for police money.

We received about $600,000 from Senator Durbin, so this is congressionally directed, yes.

What is a live video camera trailer and radar trailer?

So this is a trailer where you park, crank up the boom, and it's got multiple cameras We already have this? Is that what's on Galena right now by the store?

Yes. So with this, we are actually getting a couple of different things.

One is a trailer that's like a speed trailer and an LPR and the other one is a surveillance trailer where we would also use it for Moore, Major Vance, Teddy Baker Days, things like Cruise Night, where you can monitor a crowd from one point so that we can see what's going on.

Okay.

Well, I'm speaking about this trailer-looking theme that's on Galena as I speak with a blue light.

Yes.

Okay.

Okay.

And then moving on to fire, and then I should wrap it up for this evening's capital plan.

We've got a budgeted VHF radio network, replacing hose nozzle appliances, firefighter turnout gear, that's the more expensive item.

Some of the turnout gear for the firemen contain forever chemicals.

So we want to retire the turnout gear that has those chemicals and replace it with the new, new designs that don't.

and then the other items, you know, we've got an ambulance, a chair for your ambulance and some environmentally friendly firefighting foam.

So that pretty much covers the capital plan for 26.

So any other questions on that?

I had a question on the first page, terminal, airport terminal updates.

Yes.

Something about 5% matchable from the city. What does that mean?

So we're budgeting $1.8 million for the terminal building update. So the building is there. The interior needs to be built out.

Our estimates based on Crawford Murphy Tilly, who's our airport engineers, they're estimating it's going to be about $1.8 million total.

90% of this 1.8 will come from the FAA itself and then 5% will come from the state and then 5% would be a city match and that'll come out to around $190,000.

And so where do this 5% come from? Texas?

Yes.

Okay, so that's five percent for the airport and and 4.94% for the library.

Well, that's, those aren't connected.

5% of that project.

Yeah.

The project total, it's 5% of that.

And when do we plan on doing this?

Next year.

So we're gonna put water and an additional terminal work all at the airport.

Well, the terminal needs to be finished.

And yes, we're going to do that.

And we're budgeting for 2027 for water to go out to the airport, not for the terminal specifically, but for basically for fire suppression needs at the airport in general.

We haven't had it in all these years.

Now all of a sudden, we need water at the airport.

Well, I have actually been working on that for a number of years.

So, can I clarify something?

So the number that's put in for 2027, if you look at the note, we're just researching grant opportunities for that water through the aviation mechanisms or other programs.

That's not specific money that's coming right out of Freeport's budget.

I know you talked about the police department and you said that's going to be a pretty big budget. What are we all looking for for the police department? Are we looking new? Are we looking to fix up? What is all that going to be?

So, I mean, the two main options are going to be construction, new construction, or it's going to be retrofit existing structure.

On new construction, it's going to range anywhere from $300 to $600 per square foot.

And on retrofit of existing structure, it's probably going to knock about $100 per square foot off of that.

So anywhere between $200 and $500 per square foot, depending upon the section of the PD and that.

Att. So we've done some research. We've visited quite a few different newer police stations.

We're estimating we'll need somewhere around 30,000 square feet for the new police department.

So that would be more than doubling what we have now in square footage. Part of the reason for that is policing techniques, the way things are set up. This is the way things are done today and have been for many years. So we've been kind of making do since the 70s. But when we move, when we take We're gonna take it to the next level.

We're gonna bring things up to speed to where they need to be, what modern policing requires today.

Did I answer your question, Joy?

Mm-hmm, just wondering if you are, you know, looking at new, or are you looking at reconstruction, what are we...

I think we're looking at the most feasible thing to do, and it's probably gonna be retrofitting an existing structure.

That'd probably be the most likely.

However, it's completely dependent upon funding and where that funding comes from.

Tomorrow, we get congressionally directed funding for something, it might change the whole thing.

Okay.

Thank you.

Okay.

Thank you.

Thank you.

We'll move on.

Any public comments, agenda or non-agenda items?

Seeing none, I would take a motion for adjournment.

Motion by Sellers, second by Johnson.

All in favor?

Aye.

Aye.

Opposed?

Thank you.