WEBVTT 00:00:00.750 --> 00:00:34.109 We can call the meeting to order. Madam Clerk, if you can call the roll please. Mayor Miller? Here. Alderperson Klemm will be marked absent for the moment. Monroe is also absent. Simmons? Here. Parker? Here. Stacy? Here. Shadle? Here. Sanders is absent and Sellers? Here. We have a quorum. We have a quorum, yes. Sorry Chair. If you could join me in the Pledge of Allegiance. 00:00:34.109 --> 00:00:54.229 My Pledge of Allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation, under God, indivisible, with liberty and justice for all. 00:00:54.229 --> 00:00:57.229 And item four is approval of the agenda. 00:00:57.229 --> 00:01:02.229 Oh, I'm sorry. Do we have Alderperson Klemm or not yet, Curt? 00:01:02.229 --> 00:01:03.229 Okay. 00:01:03.229 --> 00:01:04.230 Oh, I'm sorry. 00:01:04.230 --> 00:01:08.230 We'll need to vote here, please. 00:01:08.230 --> 00:01:22.230 We need a motion for that. Yes, please. We need a second. Motion by Parker, second by Sellers to have Alderman Klemm attend remotely. All in favor? 00:01:22.230 --> 00:01:30.230 Aye. And I'm so sorry, Chair, because it's remote, all votes will need to be roll call. Okay, if you could call the roll then please. 00:01:30.230 --> 00:01:43.829 Simmons, Parker, Stacey, Shadle, and Sellers. The motion passes 5-0. Alderperson Klemm will 00:01:43.829 --> 00:01:53.579 be marked present at 521 p.m. Can we hear from Alderman Klemm? Make sure he's in. Yes, 00:01:53.579 --> 00:02:07.280 Thank you. Item 4 is approval of the agenda. So move. Second. Motion by 00:02:07.280 --> 00:02:21.490 Sellers, second by Parker. Madam Clerk. Klemm, Alderperson Klemm, this is approval 00:02:21.490 --> 00:02:32.759 of the agenda. What say you? Simmons? Aye. I just realized I am on the wrong sheet. 00:02:32.759 --> 00:03:11.340 that will be my problem later. Parker? Aye. Stacy? Aye. Shadle? Aye. And Sellers? Aye. The motion passes six to zero. And public comments on agenda items? Darren, could you check please? I don't think there was anyone else. Nothing on that. We would go to item six is discussion of the following budgets by Manager Boyer and Director Richter. 00:03:11.340 --> 00:03:25.900 We're going to be covering Street Improvement Fund, Water Operating Budget, Sewer Operating Budget, Storm Operating Budget, Capital Equipment Fund, Capital Budget Water, Capital Budget Sewer, and Capital Budget Storm. 00:03:25.900 --> 00:03:28.719 Manager Boyer. 00:03:28.719 --> 00:03:30.719 Yep, thank you. 00:03:30.719 --> 00:03:33.240 Good evening, Council. 00:03:33.240 --> 00:03:36.080 So we'll go ahead and get started on capital projects. 00:03:36.080 --> 00:03:41.240 The first slide here has transportation facilities and water projects. 00:03:41.240 --> 00:03:44.520 So I'm just going to kind of go over some of the major projects we're working with and 00:03:44.520 --> 00:03:50.060 after we get done with that we'll move on to the water fund. 00:03:50.060 --> 00:03:54.639 So we're still finishing up work on Adams Avenue, we've got about a million dollars 00:03:54.639 --> 00:04:00.039 left of work out there so that will probably come through the finance department sometime 00:04:00.039 --> 00:04:01.439 early next year. 00:04:01.439 --> 00:04:06.560 So we went ahead and budgeted a million dollars to finish out the Adams Avenue project. 00:04:06.560 --> 00:04:10.039 We've also budgeted $500,000 for the Hancock Bridge. 00:04:10.039 --> 00:04:14.800 We won't be moving forward with it rapidly, but yeah, we need some money in the budget 00:04:14.800 --> 00:04:19.160 so that when we complete the viaduct, we're able to move forward with the Hancock Bridge. 00:04:19.160 --> 00:04:23.319 So we're estimating about $500,000 worth of work there. 00:04:23.319 --> 00:04:29.959 The viaduct, we've added in the street portion, we've budgeted about $800,000. 00:04:29.959 --> 00:04:35.079 That would get us moving forward on the street portion of the viaduct, but there's a couple 00:04:35.079 --> 00:04:37.139 other sections that the viaduct falls under. 00:04:37.139 --> 00:04:41.259 One is stormwater, one is sewer and water. 00:04:41.259 --> 00:04:46.500 We've also got crack sealing and hot mix in this particular. 00:04:46.500 --> 00:04:50.139 So that would be, I'm sorry, I didn't realize there's a touchscreen here. 00:04:50.139 --> 00:04:55.420 We've got a million dollars scheduled for that and that'll be through MFT. 00:04:55.420 --> 00:04:59.699 And then our street maintenance plan, we have three million dollars budgeted. 00:04:59.699 --> 00:05:03.740 And that would be our 2025 street program. 00:05:03.740 --> 00:05:07.259 And that's funded through the 1% sales tax. 00:05:07.259 --> 00:05:14.040 We've got a $500,000 electric vehicle EV charging infrastructure, and that's assuming we get 00:05:14.040 --> 00:05:15.040 it. 00:05:15.040 --> 00:05:20.139 There's about a $320,000 was the total grant with a 20% match, which is about $180,000. 00:05:20.139 --> 00:05:24.459 Now we've got a downtown parking lot replacements. 00:05:24.459 --> 00:05:30.000 As you know, the city, the municipal lot in front of the Stewart Center and also the lot 00:05:30.000 --> 00:05:34.600 next to the Lindo or, you know, the Lindo uses a bit across the street from Lickies 00:05:34.600 --> 00:05:36.160 is in pretty bad shape. 00:05:36.160 --> 00:05:40.660 So we're budgeting about two million dollars and we're going to be pursuing grant money for that 00:05:40.660 --> 00:05:44.379 So that project will move forward assuming we receive those grants 00:05:45.220 --> 00:05:47.300 Under the police are under facilities 00:05:47.959 --> 00:05:54.339 We're looking at a new police department. So we're budgeting a hundred one point seven million for building rehab 00:05:55.220 --> 00:06:03.360 300,000 for a purchase price so that that gets us moving forward with the new police station if you're unfamiliar the current police station 00:06:03.360 --> 00:06:09.800 Due to its age and the very extensive HVAC work that's necessary. It is very 00:06:09.800 --> 00:06:13.360 expensive. I think it would cost around six hundred to eight hundred thousand 00:06:13.360 --> 00:06:17.399 dollars to do that repair and the police department is pretty much outgrown 00:06:17.399 --> 00:06:22.759 their current facility. City Hall, we're budgeting two hundred thousand dollars 00:06:22.759 --> 00:06:28.720 for storm windows. Again, the City Hall is a historic building and one of the 00:06:28.720 --> 00:06:32.360 issues we've had is of course we have single pane windows here the wintertime 00:06:32.360 --> 00:06:37.720 that makes it more expensive to heat and it creates issues of draftiness and also 00:06:38.519 --> 00:06:43.480 in the freezing temperatures the ice builds up on the inside of the windows as the condensation 00:06:43.480 --> 00:06:52.519 freezes. Last year we painted all the window frames appropriately and this in 2025 we would 00:06:52.519 --> 00:06:56.519 like to go ahead and put storm windows on there. Now they are special storm windows 00:06:56.519 --> 00:06:59.720 that are acceptable to the historic building preservation people. 00:06:59.720 --> 00:07:09.839 Movin' along, we've got the fuel island at the city yards and we're budgeting $330,000 00:07:09.839 --> 00:07:12.639 for that renovation that is required. 00:07:12.639 --> 00:07:17.000 We passed the resolution earlier this year and we'll be moving forward with that repair 00:07:17.000 --> 00:07:23.639 as soon as we can after the end of the year. 00:07:23.639 --> 00:07:29.680 We've got the salt shed, so we've got a couple of structures out at the city yards that contain 00:07:29.680 --> 00:07:35.879 are road salt for snow plowing and snow removal and both of those have are kind 00:07:35.879 --> 00:07:40.920 of a pole barn or a pole construction the poles are suffering damage at the 00:07:40.920 --> 00:07:44.199 base or the end of the ground and there's really no way to to fix that 00:07:44.199 --> 00:07:48.560 except to replace them so we're budgeting $500,000 to replace the salt 00:07:48.560 --> 00:07:55.399 at least one possibly two of the salt sheds. Underwater projects we received a 00:07:55.399 --> 00:08:02.439 1.6 million dollar appropriations from Senator, I'm sorry, Congressman Sorensen. Sorry, I didn't want to 00:08:03.079 --> 00:08:12.199 give him a promotion without a vote, but Congressman Sorensen has found 1.6 million for the city, 00:08:12.199 --> 00:08:17.079 so this will be integrated with our road program for next year. So as we go through and do these 00:08:17.079 --> 00:08:23.959 roads, we'll be replacing the water mains in areas that it's necessary. Yes. Will this be used for 00:08:23.959 --> 00:08:33.320 the water mains on the roads, the city roads that are on the list for 2025? Yes. Okay. 00:08:36.039 --> 00:08:41.799 Also, we budgeted a million dollars just anticipating the additional water main heading 00:08:41.799 --> 00:08:49.200 out west on Stevenson. We also have the viaduct, so there's about a hundred and sixty thousand dollars 00:08:49.200 --> 00:08:53.519 of water main work that needs to be done at Shawnee at the viaduct, so we're budgeting for 00:08:53.519 --> 00:08:55.840 for that in our capital plan. 00:08:55.840 --> 00:08:57.500 I'm also budgeting here. 00:08:57.500 --> 00:09:00.259 We have about a million dollars left on phase three 00:09:00.259 --> 00:09:02.419 of the lead service line replacement program. 00:09:02.419 --> 00:09:05.580 So we'll be budgeting about a million dollars. 00:09:05.580 --> 00:09:10.340 Again, that's gonna be through the EPA forgivable loan funds. 00:09:10.340 --> 00:09:12.419 We haven't had a match on that. 00:09:12.419 --> 00:09:14.559 That is just money that the EPA has given 00:09:14.559 --> 00:09:16.039 to the city of Freeport, yes. 00:09:17.360 --> 00:09:20.539 Back up to the Westward Water main project. 00:09:20.539 --> 00:09:22.779 Yes. Is that the open Bible? 00:09:22.779 --> 00:09:32.179 Yes, that is Open Bible, Highland College, and about 11 residences. 00:09:32.179 --> 00:09:34.860 So we also have a lead service fees. 00:09:34.860 --> 00:09:36.220 Yes, yes, I'm sorry. 00:09:36.220 --> 00:09:42.100 Is that just us making the mains go out? 00:09:42.100 --> 00:09:43.460 Essentially, that's what it is. 00:09:43.460 --> 00:09:47.779 If we don't, if we don't, I know that this is still under consideration, 00:09:47.779 --> 00:09:51.940 but we felt necessary to at least include it in the capital plan 00:09:51.940 --> 00:09:56.940 because it does impact other individuals and entities. 00:09:57.059 --> 00:09:57.899 So. 00:09:57.899 --> 00:09:58.860 Just one more question. 00:09:58.860 --> 00:09:59.700 Yes. 00:09:59.700 --> 00:10:15.000 One more question. Yes. Um, didn't we already okay, was it $69,000? Oh, I'm sorry. Yes. Did we already, um, okay $69,000 for, okay, the design? That would be in this year's budget. Oh, okay. 00:10:15.000 --> 00:10:25.360 Okay. So that was for design engineering for this particular project and it's also will give us something to submit for grant funding. Right. So. 00:10:25.720 --> 00:10:33.120 City Manager. Yes. Just as a side note, you skipped over the side note that says that that we're budgeting that pursuing grants. 00:10:33.200 --> 00:10:41.399 Yes, I was just kind of getting into that. This would be, you know, pursuing grant funds. We need to have the design so we can pursue the grant funds. 00:10:41.399 --> 00:10:42.399 Huffines. 00:10:42.399 --> 00:10:47.399 Okay, so the viaduct, any questions on the viaduct? 00:10:47.399 --> 00:10:52.799 No, but I do have a question back up in the transportation project. 00:10:52.799 --> 00:11:00.480 I know the downtown parking lots, I know it's saying pursuing available grants, but some 00:11:00.480 --> 00:11:04.039 of these, so what are we going to do if we don't get the grants for the parking lots? 00:11:04.039 --> 00:11:09.480 Well we're going to have to do something different, but right now the funding source is going 00:11:09.480 --> 00:11:18.500 and I think we have a chance at it because I know that one that's what the 00:11:18.500 --> 00:11:24.019 lendo uses and stuff it is very bad sure I feel my own self in there in a hole so 00:11:24.019 --> 00:11:28.299 that's why I'm saying I think that's very important to get those parking lots we 00:11:28.299 --> 00:11:36.620 don't want somebody else to fall and get hurt right anyway on let services phase 00:11:36.620 --> 00:12:06.620 We have phase four that's coming up that should get started. What would you think about the summer of next year? Okay. So phase four, we're budgeting about two million and then similar to this year, we've got another million of in 2026. And we're that is again, forgivable loan funds for the EPA. Then we have phase three and well 12 of the water structures phase three and well 12. In that particular case, we're kind of breaking that over a couple years. So 00:12:06.620 --> 00:12:09.080 and 00:12:09.120 --> 00:12:11.019 others. 00:12:11.059 --> 00:12:13.059 The funding source is 00:12:13.100 --> 00:12:15.700 $7 million and 25 and 7 million and 26. 00:12:15.720 --> 00:12:19.139 Just as a reminder, the funding source on that is we have 00:12:19.159 --> 00:12:23.539 forgivable loan funds of about $5 million from the EPA, $7 00:12:23.559 --> 00:12:26.740 million in emerging contaminants money, and we received about a 00:12:26.779 --> 00:12:29.980 million dollars from Congressman Sorensen for this project. 00:12:29.980 --> 00:12:41.940 talked, said a little bit about the lawsuit that went through, and some of that money 00:12:41.940 --> 00:12:44.860 was going to be used for maybe some of that? 00:12:44.860 --> 00:12:48.659 It could be part of that as well. 00:12:48.659 --> 00:12:49.899 We haven't received it yet. 00:12:49.899 --> 00:12:58.539 We've submitted several documents to Shacolny, the attorney that's handling the class action 00:12:58.539 --> 00:13:06.220 Suit. So we should be receiving funds anytime. I'm guessing sometime this year or early next year. 00:13:08.700 --> 00:13:15.019 What is lead services phase three and lead services phase four? What is that exactly? 00:13:16.139 --> 00:13:21.899 That is the lead service remediation program we've been working on since 2020. So when we've 00:13:21.899 --> 00:13:25.700 We've replaced lead services to individual homes. 00:13:25.700 --> 00:13:30.700 I think we started out in third and fifth ward, moved through seventh, and I think we're 00:13:30.700 --> 00:13:33.159 into fourth and seventh ward as well. 00:13:33.159 --> 00:13:40.819 So yeah, so that was removing the lead services that go to homes and replacing that with a 00:13:40.819 --> 00:13:42.440 new service line. 00:13:42.440 --> 00:13:44.860 And that was with forgivable loans? 00:13:44.860 --> 00:13:49.899 Yes, we received something like $12 million in total forgivable loans from the EPA on 00:13:49.899 --> 00:13:50.899 that. 00:13:50.899 --> 00:13:56.139 and I might add I don't know of any other community that's getting that you said 00:13:56.139 --> 00:14:12.139 12 million yes any other questions on lead services you also had mentioned I 00:14:12.139 --> 00:14:15.860 think one time that you said that Freeport might be the first one to get 00:14:15.860 --> 00:14:21.620 all the lead services that's my hope as a community of our size I'd like to see us 00:14:21.620 --> 00:14:24.460 be the first one I know I've talked to other city managers and they're 00:14:24.460 --> 00:14:31.660 We're scheduling a 40-year replacement program doing 20 per year for 40 years. 00:14:31.660 --> 00:14:37.860 So we're busy doing three and four and six, seven hundred a year. I mean it 00:14:37.860 --> 00:14:44.620 really depends on which grant it was but yeah we're moving rapidly and that EPA 00:14:44.620 --> 00:14:50.779 funding is allowing us to do that. Okay. So moving down we have water structures 00:14:50.779 --> 00:14:59.779 We're still looking for the appropriate site for that, but we're hopeful we're going to get something nailed down soon. 00:14:59.779 --> 00:15:08.779 Water main phase four and phase five, these are placekeepers for water main replacements and then suing years. 00:15:08.779 --> 00:15:15.779 Generator well eight, so there's no backup, current dedicated backup generator for well eight at Carroll. 00:15:15.779 --> 00:15:21.779 So one of the things we want to do there is put a generator back up on that well. 00:15:21.779 --> 00:15:31.779 It is one of our production wells. And in addition to that, the water tank and water plant there has no perimeter security, 00:15:31.779 --> 00:15:39.779 so we want to go ahead and put a fence around the overall site. That's something that needs to be done basically at every water treatment plant 00:15:39.779 --> 00:15:46.740 Plante or every site that that manages municipal water and then we've got let's 00:15:46.740 --> 00:15:56.509 see here we've got the Carroll Tank Rehab coming up so Carroll Tank is due 00:15:56.509 --> 00:16:03.190 for a paint job I don't know the last time we had one was it in the maybe in 00:16:03.190 --> 00:16:11.910 the 2000s or yeah unfortunately this this type of work needs to be done you 00:16:11.910 --> 00:16:15.309 need to be doing this about the outside probably needs to be done every five 00:16:15.309 --> 00:16:22.870 years and anyway a total clean and paint job is necessary at Carroll Tank so we've 00:16:22.870 --> 00:16:29.039 budgeted some funds for that and that's kind of everything on water projects I 00:16:29.039 --> 00:16:33.339 mean we've got the Brick Street water plant demo we can talk about that if you 00:16:33.339 --> 00:16:37.860 wish but we are we're a little short on time so we're gonna have to keep moving 00:16:37.860 --> 00:16:44.899 here and then and we're looking to water phase eight possibly involving Stevenson 00:16:44.899 --> 00:16:50.700 new water main on Stevenson which is a 1880s so on the water wastewater projects 00:16:50.700 --> 00:16:56.620 for next year it would be the including the phase one project that'll complete 00:16:56.620 --> 00:17:02.379 in 2026 we got a lot of work scheduled for next year for wastewater facility 00:17:02.379 --> 00:17:11.819 phase one we've also planned in a renovation of the pumps at the park station park lift station 00:17:12.539 --> 00:17:20.059 and also we've put a million and a half dollars in for sewer linings so as we do street reconstructs 00:17:20.059 --> 00:17:24.460 we want to make sure that we have budget for the lining because obviously that activity on 00:17:24.460 --> 00:17:30.860 top of the ground can be detrimental to the collection system and we're also planning 00:17:30.860 --> 00:17:38.460 for new equipment to be installed in the aeration tank at the wastewater plant, namely the aeration diffusers and the 00:17:39.259 --> 00:17:47.420 installation of a lift station generator at the park station, the campus station, and the Galena lift station. 00:17:47.500 --> 00:17:50.460 So these are all remote sites and when power goes out 00:17:51.500 --> 00:17:58.779 for any period of time whatsoever, we need to make sure that we have uninterruptible supply of power to these locations so we 00:17:58.779 --> 00:18:07.980 and we maintain our utility. In addition to that, the Walnut Lift Station, that is a new 00:18:07.980 --> 00:18:14.099 lift station that is scheduled to be installed at the corner of Lamb Road and Walnut or near 00:18:14.099 --> 00:18:21.059 that area that will convey the wastewater from industry that's generated down on the 00:18:21.059 --> 00:18:26.579 south end of town through to the interceptor north on along Walnut Road. 00:18:26.579 --> 00:18:32.820 The lift station is necessary because currently everybody on the south end of 00:18:32.820 --> 00:18:36.960 town is running through an inverted section of sewer main and that creates a 00:18:36.960 --> 00:18:40.740 bottleneck and we have some pretty significant water users there and we 00:18:40.740 --> 00:18:46.820 need to make sure that there won't be any issues there. In addition to that 00:18:46.820 --> 00:18:54.700 we've got the Meadows and West Demeter Sewer Unsewer Communities program so 00:18:54.700 --> 00:19:00.179 these two streets don't have any collection system whatsoever and we're 00:19:00.179 --> 00:19:05.259 pursuing unsewer communities grant through the EPA for this addition so 00:19:05.259 --> 00:19:09.639 Meadowbrook has been one of the streets that needs to be redone but it also does 00:19:09.639 --> 00:19:14.820 not have any sewer there's a handful of places that have lift stations going up 00:19:14.820 --> 00:19:19.659 We've got the hill, which is sort of a problem, and there's a handful of other people that 00:19:19.659 --> 00:19:25.980 have septic tanks, but septic tanks have a lifetime, and if you aren't replacing them, 00:19:25.980 --> 00:19:31.740 if you don't have additional land, which most places don't, you can't redo your leach field. 00:19:31.740 --> 00:19:37.579 So we want to make sure that we're expanding the collection system to that area. 00:19:37.579 --> 00:19:41.259 So anyway, stormwater projects, moving along. 00:19:41.259 --> 00:19:48.299 We've budgeted $150,000 for inlet repairs, so these are your catch basins along the road. 00:19:48.299 --> 00:19:53.460 Many of them were put together with brick and mortar, and the brick and mortar is failing, 00:19:53.460 --> 00:19:54.980 and some of them are caving in. 00:19:54.980 --> 00:19:58.019 when they cave in the water erodes the road base and then everything 00:19:58.019 --> 00:20:01.519 Water roads the road base and then everything kind of goes into the stormwater system. So we've budgeted 00:20:01.519 --> 00:20:09.480 150,000 this year for repairs of that. We've got 250,000 for stormwater for the viaduct at Hancock 00:20:09.480 --> 00:20:16.839 and Shawnee. That is the stormwater portion that I mentioned earlier. Then we have a large downtown 00:20:16.839 --> 00:20:23.880 stormwater program. One of the issues is the Benton and Jackson outfall. That is a wood structure 00:20:23.880 --> 00:20:29.920 Miller, that is slowly failing, and we desperately need to get that renovated. 00:20:29.920 --> 00:20:38.960 So we're pursuing EPA storm grant money for that, and there's a 55-45 match on that. 00:20:38.960 --> 00:20:43.359 We've also got a few other stormwater projects in the plan here, but they're in the future 00:20:43.359 --> 00:20:44.960 years. 00:20:44.960 --> 00:20:49.480 As far as vehicles and equipment, so vehicles and equipment, large ticket items are part 00:20:49.480 --> 00:20:51.720 of our capital plan. 00:20:51.720 --> 00:20:58.200 here we're budgeting for a 10-yard dump truck for the water and sewer department, a meter truck 00:20:58.200 --> 00:21:04.920 with topper for the water and sewer department, a new service truck with a crane for the water 00:21:04.920 --> 00:21:10.680 and sewer department. We've also budgeted a five-yard dump truck for the street department, 00:21:11.400 --> 00:21:19.240 a one-ton truck for the street department, and we've got some other equipment there for 2026. 00:21:19.240 --> 00:21:27.319 We're also looking at a new street sweeper. One of the challenges for our construction 00:21:27.319 --> 00:21:34.900 season has been getting the streets cleaned up and prepared for the tack coat. So we're 00:21:34.900 --> 00:21:40.759 hoping to purchase an additional street sweeper for that and also sweeping the streets. 00:21:40.759 --> 00:21:51.759 Yes, back up to the top. Is this the same type of vehicle dump truck that we had budgeted 00:21:51.759 --> 00:21:55.160 for two for this year? 00:21:55.160 --> 00:22:09.889 Yes. So we're also looking at our fleet at the police department. We're budgeting for 00:22:09.889 --> 00:22:18.289 3 squads this year. In addition to that, we're needing an additional speed trailer. A lot 00:22:18.289 --> 00:22:23.710 of complaints and a lot of folks requesting a speed trailer be put out at different locations 00:22:23.710 --> 00:22:31.210 with all the road work. People are speeding more. And then PD has also requested an evidence 00:22:31.210 --> 00:22:34.970 drying cabinet and portable radios for 2025. 00:22:34.970 --> 00:22:51.170 I'll let Deputy Chief answer that. So it it kind of is exactly what it says but 00:22:51.170 --> 00:22:58.490 it's a modern one so if we have a scene that has evidence that's wet by any other 00:22:58.490 --> 00:23:04.610 means then we can safely put it in there it has filtration to make sure that it 00:23:04.610 --> 00:23:10.710 Dries, and that we can maintain the chain of custody and that it doesn't get, you 00:23:10.710 --> 00:23:17.610 know, kind of messed up. So usually for your more serious crime scenes and the 00:23:17.610 --> 00:23:22.289 evidence that comes out of there. Okay, thank you. Okay, in the interest of time 00:23:22.289 --> 00:23:30.539 I'd like to move on to Street Improvement Fund. So the Street Improvement 00:23:30.539 --> 00:23:35.740 Fund, we've got revenue and expenses. As you'll notice at the top, we're going to 00:23:35.740 --> 00:23:43.660 start with item 318-000-4065 and that is the municipal home rule tax so this 00:23:43.660 --> 00:23:49.599 includes the 1% sales tax that was approved and in place the month of 00:23:49.599 --> 00:23:55.500 October we received our first allotment from the state and it turned total about 00:23:55.500 --> 00:23:59.220 three hundred seven thousand so this this is the money we're using to pay for 00:23:59.220 --> 00:24:04.720 all the street reconstructs in addition to that revenue coming into that fund 00:24:04.720 --> 00:24:14.019 includes the electricity tax. About 40% of that goes to tax payments from ComEd, 00:24:14.019 --> 00:24:20.960 so 40% of that is from ComEd. Then on the natural gas, again, about 40% of that 00:24:20.960 --> 00:24:27.680 tax comes to the city and through NICOR. In addition to that, we've 00:24:27.680 --> 00:24:34.079 got the road improvement fees. So that's, as mentioned there, it's $253,000. That's 00:24:34.079 --> 00:24:38.519 that's the two dollars on your water bill for streets so as everybody you know a 00:24:38.519 --> 00:24:41.660 lot of a lot of folks question that on their utility bill they say well what's 00:24:41.660 --> 00:24:46.139 this two dollars why aren't you fixing my street it generates $253,000 a year 00:24:46.139 --> 00:24:52.980 and is currently dedicated to servicing bonds that have already been taken out 00:24:52.980 --> 00:24:59.400 to perform road repairs that are already complete in addition to that we've got 00:24:59.400 --> 00:25:08.279 not bad debt expense obviously that's annual write-offs of bank fees of $1,200 so that 00:25:08.279 --> 00:25:15.440 includes the bank fees from two bonds annually. 00:25:15.440 --> 00:25:20.200 And then moving along down here we've included Rock Road material and supplies for street 00:25:20.200 --> 00:25:25.519 markings moving them out of the street budget not completely but in good part and moving 00:25:25.519 --> 00:25:33.420 them into 318 and then capital outlay we're receiving three million four 00:25:33.420 --> 00:25:37.880 hundred and ninety six thousand dollars for the 2025 road program so we're 00:25:37.880 --> 00:25:42.240 budgeting three point five million dollars for the 25 road program then 00:25:42.240 --> 00:25:47.720 under transfer out to debt service we've got the 2019 and 2021 bonds and those 00:25:47.720 --> 00:25:52.000 payments are approximately four hundred seventy seven thousand dollars a year 00:25:52.000 --> 00:26:20.000 Any questions on the Street Improvement Fund? Yes, I have one. Yes, the miscellaneous local sour. Why in 2023 and 2024, it was zero and now it's the 92,000. How did that? In the Street Improvement Fund? Yes. 4750. 00:26:20.000 --> 00:26:26.559 that odd number there was a reimbursement made by NICOR for Adams Avenue for 00:26:26.559 --> 00:26:34.639 something that happened there was that for sidewalk yeah yeah they had to 00:26:34.639 --> 00:26:39.720 relocate a high-pressure gas main they relocated it and redid the sidewalk at 00:26:39.720 --> 00:26:44.880 the same time so that was good question thank you any other questions on the 00:26:44.880 --> 00:26:45.880 Huffines. 00:26:45.880 --> 00:26:48.190 Thank you. 00:26:48.190 --> 00:26:49.190 Okay. 00:26:49.190 --> 00:26:55.250 With that, let's move to capital equipment funds. 00:26:55.250 --> 00:27:03.130 So our revenue, city gas tax, it's two cents a gallon from any gas station in Freeport 00:27:03.130 --> 00:27:08.589 generates $170,000 a year. 00:27:08.589 --> 00:27:14.410 Court supervision fees is about $250,000 and we get that from the circuit clerk. 00:27:14.410 --> 00:27:19.569 and then fund balance transfers $100,000 and we're anticipating a carryover from fiscal 00:27:19.569 --> 00:27:26.970 year 24 of $100,000 and then we have a transfer in part and that is coming from the general 00:27:26.970 --> 00:27:31.309 fund at $726,000. 00:27:31.309 --> 00:27:37.089 So in the capital equipment fund as we kind of went over with the larger spreadsheet there, 00:27:37.089 --> 00:27:45.009 We're looking at 10 new portable radios for PD, three police vehicles, a speed trailer 00:27:45.009 --> 00:27:52.930 which we already discussed, $310,000 for the five yard dump truck and one ton truck, then 00:27:52.930 --> 00:27:59.049 machinery and equipment under $1,000, we have this, I'm sorry, over $1,000 as a street sweeper 00:27:59.049 --> 00:28:05.110 and other enterprise lease vehicle payments. 00:28:05.110 --> 00:28:11.349 Also lease interest payments, we currently lease a number of our light duty vehicles. 00:28:11.349 --> 00:28:14.710 And so we've got about $3,600 budgeted for that. 00:28:14.710 --> 00:28:21.750 And then it also includes the Toolcat lease, actually, it's a loan on the Toolcat. 00:28:21.750 --> 00:28:25.589 And then two hook left truck payments. 00:28:25.589 --> 00:28:29.710 And then lastly, we've got the lease principal payments. 00:28:29.710 --> 00:28:37.909 So that's again the principal portion of these loans at $93,000. 00:28:37.909 --> 00:28:45.200 Any questions on capital equipment funds? 00:28:45.200 --> 00:28:47.200 All right, we'll get into the water fund. 00:28:47.200 --> 00:28:50.159 The revenue in the water fund is going to be, 00:28:50.159 --> 00:28:54.960 we're estimating $5.5 million through grant revenue. 00:28:54.960 --> 00:28:58.440 However, when we receive that grant revenue 00:28:58.440 --> 00:29:01.920 and how much it's going to be is going to be something we 00:29:01.920 --> 00:29:04.480 Don't know for sure. 00:29:04.480 --> 00:29:08.119 We're estimating 5.5, but it could be quite a bit more 00:29:08.119 --> 00:29:10.480 than that. 00:29:10.480 --> 00:29:13.000 If you'll go down to industrial services, 00:29:13.000 --> 00:29:17.079 we receive approximately 240,000 a year 00:29:17.079 --> 00:29:20.119 in industrial water users. 00:29:20.119 --> 00:29:26.079 On regular business users, we receive about 385,000 a year. 00:29:26.079 --> 00:29:34.960 Also, from public entities like the Park District, we receive about $46,000 a year. 00:29:36.599 --> 00:29:47.970 Under the private fire protection fee, we receive another $105,000 under fire systems. 00:29:47.970 --> 00:29:52.250 Under service order fees, about 40,000, so 00:29:52.250 --> 00:29:55.730 non-pay turn on fees and transfer fees. 00:29:55.730 --> 00:29:56.570 These are all- 00:29:56.570 --> 00:30:02.079 Hanser Fees. These are all revenue codes. So miscellaneous fees, $180,000. That's mostly 00:30:02.079 --> 00:30:08.960 credit card fees. Capital improvement surcharge, that's the item on your water bill for capital 00:30:08.960 --> 00:30:16.680 improvement. We receive about $2.1 million per year. And then we've got city reimbursement 00:30:16.680 --> 00:30:22.400 fees. So that's garbage billing reimbursement. That comes to about $8,600 a year. And then 00:30:22.400 --> 00:30:30.559 and other revenue. We return the scrap that we generate on site and we bring that into 00:30:30.559 --> 00:30:34.920 Graylings and put that back in the budget. So we're budgeting about a thousand dollars 00:30:34.920 --> 00:30:42.240 in revenue there. And then other revenue through rent and lease income, about $3,600 and interest 00:30:42.240 --> 00:30:50.099 income totals about $150,000. So any questions on the water revenue side? Okay. We're getting 00:30:50.099 --> 00:30:51.099 Huffines. 00:30:51.099 --> 00:30:54.500 So I'm going to move through the water fund fairly rapidly. 00:30:54.500 --> 00:31:02.299 Again, as we're looking at wages, we simply included our projected normal 3% increase 00:31:02.299 --> 00:31:03.299 on wages. 00:31:03.299 --> 00:31:08.940 However, we're looking at what we can do for our AFSCME people, some of whom are under 00:31:08.940 --> 00:31:12.500 the water fund. 00:31:12.500 --> 00:31:19.599 Let's see. 00:31:19.599 --> 00:31:25.000 The OPEB pension expense is about $5,000 a year. 00:31:25.000 --> 00:31:30.400 That's item 5252. 00:31:30.400 --> 00:31:33.640 PEP employer contribution, $5295. 00:31:33.640 --> 00:31:38.759 It's about $15,000, close to $16,000 per year. 00:31:38.759 --> 00:31:41.680 Administrative expense to the city is about $51,000. 00:31:41.680 --> 00:31:44.980 That covers miscellaneous expenses bore by the city, 00:31:44.980 --> 00:31:49.039 whether that's legal, insurance, or whatever. 00:31:49.039 --> 00:32:04.079 Bad debt expense. So this is we're budgeting about $50,000 here. So this is the annual write off of unpaid water bills. And we haven't completed this yet for 2024. But we are working on that. And that will be coming before council here before too long. 00:32:04.079 --> 00:32:12.639 consulting services again this is got about 6,500 budgeted for that under lead 00:32:12.639 --> 00:32:17.039 service line replacements we've got about three point four million dollars 00:32:17.039 --> 00:32:23.039 budgeted for those bearing in mind those are also forgivable loan funds through 00:32:23.039 --> 00:32:30.759 the EPA asset retirement obligation amortization so we're budgeting about 00:32:30.759 --> 00:32:35.759 We've got about $25,000 for that, so that's booked at the end of each year by the auditors. 00:32:35.759 --> 00:32:40.759 Emergency cash fund reserve, we're maintaining, I'm sorry, electrical expense. 00:32:40.759 --> 00:32:50.759 We've got about $250,000, and there's an increase due to the fact that we have the new water plant online. 00:32:50.759 --> 00:32:58.759 Everything in the plant is electric, so there's no gas heaters or anything like that. 00:32:58.759 --> 00:33:05.079 In engineering, we're looking at $500,000 on the water side, so the water portion of the 2025 street 00:33:06.759 --> 00:33:15.019 program, the lead services, the water operations support, and so on. And fee in lieu of property 00:33:15.019 --> 00:33:21.180 tax, so this is a fee in lieu of tax remitted to the city, and we're budgeting about $41,000 there. 00:33:22.299 --> 00:33:26.940 There's quite a few other items here, but again diesel and fuel are carryovers from 00:33:26.940 --> 00:33:27.779 and 00:33:27.779 --> 00:33:35.740 we're going to use lab and vendors. Lab testing vendors is pretty standard. That's our testing 00:33:35.740 --> 00:33:44.139 companies that do the water tests that we cannot perform ourselves. Moving on to item 00:33:44.139 --> 00:33:46.099 6580, postage and freight. 00:33:46.099 --> 00:33:47.099 Senator Boyer, one second. 00:33:47.099 --> 00:33:48.099 Yes. Oh, sorry. 00:33:48.099 --> 00:33:54.619 I have a question. The emergency fund cash, I see we budget zero all the way across. So 00:33:54.619 --> 00:34:02.220 in 2024, we did 150,000. What was that all about? I think we're, well Michelle can speak to this a 00:34:02.220 --> 00:34:06.139 little bit more, but I think at this point we're holding off on adding anything to that item until 00:34:06.139 --> 00:34:09.420 we see where we end up with the overall budget. But Michelle, do you have anything you want to add? 00:34:10.380 --> 00:34:23.980 I agree with what Manager Boyer said. And a line item called cash reserve, it's more of a indicator 00:34:23.980 --> 00:34:30.019 to you. It's not a true expense. I can't write a check per se to a person for that. It's 00:34:30.019 --> 00:34:35.739 basically a one bank account to another bank account kind of thing. So what it does is 00:34:35.739 --> 00:34:40.460 just inform the council, hey, at the end of the year, we do want to put into our savings 00:34:40.460 --> 00:34:48.619 bank account 150,000. And like Manager Boyer said, we still, this budget that's presented 00:34:48.619 --> 00:34:57.480 to you is 99% there. We do plan on presenting though or presenting any 00:34:57.480 --> 00:35:05.300 changes again in the middle of November but we want to we will relook at 00:35:05.300 --> 00:35:08.940 everything all over again and that's one of the lines we kind of wait till the 00:35:08.940 --> 00:35:17.420 very end. Okay. With that I'd like to move on to item 6700, main and manholes. 00:35:17.420 --> 00:35:23.579 Typically speaking, these are our supplies that we need in the distribution and collection system. 00:35:24.940 --> 00:35:33.340 We've added 10 more i-hydrants this year. In 2024, we installed, I think we've got eight of them 00:35:33.340 --> 00:35:38.380 installed and we got two more left to go. These are hydrants that give us some telemetry on what's 00:35:38.380 --> 00:35:44.300 going on within the collection system and actually can predict and give us an idea of a water main 00:35:44.300 --> 00:35:49.400 Brake that's in the process of occurring. I'd like to move down now to 7010 00:35:49.400 --> 00:35:54.739 machinery and equipment. That is enterprise vehicles, so those are the 00:35:54.739 --> 00:36:01.619 pickup trucks and so forth that we're leasing. Computer software, we've got 00:36:01.619 --> 00:36:07.639 $112,000 budgeted this year, so this is going to include an Office 360 licensing 00:36:07.639 --> 00:36:16.000 and updates to our GIS software so that's the mapping of the water mains and the 00:36:16.000 --> 00:36:20.840 sewer and all that. We have to keep that up to date so we can continue to use it. 00:36:20.840 --> 00:36:26.960 Also we're budgeting a hundred thousand dollars in land acquisition that would 00:36:26.960 --> 00:36:34.880 be for water system expansion as I might have touched on earlier. I'd like to 00:36:34.880 --> 00:36:39.039 skip down to 8061 interest. 00:36:39.039 --> 00:36:42.360 So in the central bank, so we financed what's 00:36:42.360 --> 00:36:45.559 called meter interface units back in 2022. 00:36:45.559 --> 00:36:49.199 And this is essentially the interest on those, 00:36:49.199 --> 00:36:53.360 I'm sorry, the payment, the interest on the MIUs. 00:36:53.360 --> 00:36:58.800 Then we have interest on Illinois EPA loan L175642. 00:36:58.800 --> 00:37:01.960 And that is the Burchard Water Treatment Plant. 00:37:01.960 --> 00:37:08.279 and we began payments in 2024 and that'll go to 2043. 00:37:08.279 --> 00:37:13.559 The next one down is 56 or IEPA 5614 loan. 00:37:13.559 --> 00:37:18.119 That is for well 11 and the water main replacements 00:37:18.119 --> 00:37:20.360 we did in 2024. 00:37:20.360 --> 00:37:27.159 Again, that's about 34,000 and it will go until 2043. 00:37:27.159 --> 00:37:29.840 A couple more loans left, 3084. 00:37:29.840 --> 00:37:34.800 That's back in 2015 when we did the big four projects. 00:37:34.800 --> 00:37:38.159 That's about $46,000 a year in interest. 00:37:38.159 --> 00:37:43.159 And then we have 5271, which is phase B. 00:37:43.920 --> 00:37:48.880 That was started in 2018 and that's about 70,000 per year 00:37:48.880 --> 00:37:54.179 and that will go till 2037. 00:37:54.179 --> 00:38:06.650 Okay, so with that, I'd like to go to the sewer fund. 00:38:06.650 --> 00:38:08.710 We'll start with revenue and I think that's all 00:38:08.710 --> 00:38:15.710 I'm really going to have time left to get through just for residential services. 00:38:15.710 --> 00:38:20.710 We're bringing in about 2.9 million on the sewer side with industrial services, 00:38:20.710 --> 00:38:26.949 including $360,000 per year and commercial services at about 955,000 per year. 00:38:28.230 --> 00:38:32.750 Capital improvement surcharge, as you recall, we did a increase in the capital 00:38:32.750 --> 00:38:35.429 improvement to pay for the wastewater treatment plant. 00:38:35.429 --> 00:38:47.829 and we're anticipating about four and a half million dollars generated through that, as well as city reimbursement fees. That's item 4545 and that's garbage billing reimbursement. 00:38:49.429 --> 00:38:59.150 On the expense side, and I'll see if I can, Mayor, you can stop me whenever, but I'm going to go ahead and get started. I don't have a tremendous amount, but I don't think we're going to get through everything. We tried to get done here. 00:38:59.150 --> 00:39:05.750 again talking about the labor we haven't quite gotten to that place yet so we've 00:39:05.750 --> 00:39:11.329 just budgeted in what we were planning to spend with that standard 3% increase 00:39:11.329 --> 00:39:23.690 however we're looking at the wages for 2025 see chemical costs we're down at 00:39:23.690 --> 00:39:27.349 six one one five we're budgeting about a hundred seventy five thousand for 00:39:27.349 --> 00:39:31.949 chemicals we've seen a steady increase in the cost of chlorine and the various 00:39:31.949 --> 00:39:37.970 Water Treatment Chemicals that just continues to go. If you will look at 6170 00:39:37.970 --> 00:39:43.070 contracted infrastructure and maintenance that is sewer lining so 00:39:43.070 --> 00:39:47.550 about 450,000 of that is sewer lining the rest is general repairs so we're 00:39:47.550 --> 00:39:55.829 budgeting about 630,000 there and if you'll skip down to 65,000 00:39:55.829 --> 00:39:59.340 Skip down to 6510 NPDES permit fee. This is a an annual fee. We pay the EPA when we have our 00:40:00.460 --> 00:40:02.460 national discharge 00:40:03.019 --> 00:40:05.539 Permit renewed so that's coming up 00:40:07.260 --> 00:40:10.260 Also again 50,000 in postage and billing 00:40:11.380 --> 00:40:19.219 And then if you'll skip down to 6655 sludge management, so we've got an increased cost on labor and also 00:40:19.219 --> 00:40:25.739 Also, there's been an EPA mandated changes to how the sludge from the wastewater plant 00:40:25.739 --> 00:40:32.820 is spread onto farm fields, so that is included and that's for the reason for the increase 00:40:32.820 --> 00:40:36.860 on sludge handling. 00:40:36.860 --> 00:40:52.550 If you will, let's see, if you'll skip to 7010, machinery and equipment, those are sewer 00:40:52.550 --> 00:40:58.869 We're going to move down to 8060, again, this is the enterprise leased vehicle, $1,860. 00:40:58.869 --> 00:41:06.190 Again, computer software, we've got $112,000 in the budget, again, a portion of that's 00:41:06.190 --> 00:41:15.429 going to be for the new Office 360 upgrade, ESRI, and then licensing and consulting. 00:41:15.429 --> 00:41:30.429 I would like to move down to 8060. Again, this is the enterprise leased vehicles in terms of the interest on the existing fleet. The other one was a new vehicle. 00:41:30.429 --> 00:41:40.429 I did get that right. Correct, Michelle? The difference between 7010 and 8060? 00:41:40.429 --> 00:41:47.420 difference between there's just different components to when those these payments 00:41:47.420 --> 00:41:54.380 come in there's a maintenance component and interest component okay and then 00:41:54.380 --> 00:42:00.219 skipping down to 80 90 the vac truck which council approved recently about 00:42:00.219 --> 00:42:07.500 $24,000 there and it looks like we're going to be making our last bond payment 00:42:07.500 --> 00:42:14.199 for bond 2014 a on December of 2024 so that one will be dropping off that's why 00:42:14.199 --> 00:42:23.489 that one's a zero. What number is that? That is 2014 A. As I understand what'll 00:42:23.489 --> 00:42:29.010 happen is the normal payment will just roll over to 2014 B until that one's 00:42:29.010 --> 00:42:37.289 paid off. And then interest so we've got also EPA loan 3976 and that was again 00:42:37.289 --> 00:42:43.090 for the big four started in 2015 and there's a $46,000 budget for interest on 00:42:43.090 --> 00:43:17.030 that long. All I've got left is Storm. Manager Boyer. Yes. Yes, I have a question. Why do we have two line items for uniforms? Who are these uniforms? We have this one that is the 6775 and then we have uniforms. Where's the other uniform? Joy, I think it's between the water and the sewer. So when we have folks that are getting the uniform, they're getting, essentially, they get uniforms 00:43:17.030 --> 00:43:28.030 We have two different departments that are getting uniforms through Phelps, and we split it depending on who is getting them, so you got water operators to get them, and you got wastewater operators to get them, and they go separately. 00:43:28.030 --> 00:43:34.030 Okay, so there are two different departments that are getting uniforms, right? 00:43:34.030 --> 00:43:35.030 Right, correct. 00:43:35.030 --> 00:43:45.289 okay storm sewer fund this should go rather rapidly we have on the revenue 00:43:45.289 --> 00:43:50.269 side you can have a look at that but the capital improvement surcharge it's 00:43:50.269 --> 00:43:56.510 roughly four dollars per resident so that's item 4535 and essentially that's 00:43:56.510 --> 00:43:59.630 coming on your water bill so that's generating at five hundred and seven 00:43:59.630 --> 00:44:03.630 thousand per year and then on the stormwater labor we have one employee 00:44:03.630 --> 00:44:05.510 Rededicated to the storm system. 00:44:05.510 --> 00:44:12.510 However, that position currently isn't filled, but we budgeted $52,000 for that. 00:44:12.510 --> 00:44:17.150 We also saw an increase, and I probably should have mentioned this earlier, IMRF had an increase 00:44:17.150 --> 00:44:21.949 from 1.08 to 2.06. 00:44:21.949 --> 00:44:26.269 So we're counting that water, sewer, and storm. 00:44:26.269 --> 00:44:33.909 Obviously also Workman's Comp this year went up substantially to 2445. Well in 00:44:33.909 --> 00:44:39.710 the storm section is 2445. However, enterprise-wide we're paying 30% more on 00:44:39.710 --> 00:44:45.789 Workman's Comp. Bad debt expense, we got about $20,000 in write-offs in the storm 00:44:45.789 --> 00:44:51.989 budget. And depreciation expense, if you'll go down, anticipated Adams project 00:44:51.989 --> 00:44:59.090 Complations and Associated Appreciation, so that's about $440,000 this year 2025 and then 00:44:59.090 --> 00:45:04.829 Engineering we're adding $150,000 for downtown storm projects and other projects related 00:45:04.829 --> 00:45:09.670 to storm water and streets. Again, the storm carries some of the bonds as well. I'll just 00:45:09.670 --> 00:45:16.309 touch on a couple or this one here which is a 2015A and that interest amount is about 00:45:16.309 --> 00:45:21.470 $150,000 a year. I'm not sure when that one is coming to a close. I'm guessing probably 00:45:21.470 --> 00:45:32.269 in the 20-2035 range. I'm hesitant to make a guess. Okay, maybe 20. Okay, that 00:45:32.269 --> 00:45:37.470 concludes the budget COW for what I have tonight. Any questions on overall 00:45:37.470 --> 00:45:47.639 questions or anything? Seeing none, thank you. Okay. Next item on the agenda would 00:45:47.639 --> 00:45:57.920 public comments from the finance cow no public comments I'd take a motion for 00:45:57.920 --> 00:46:03.639 adjournment so move second motion by seller second by Parker all in favor do 00:46:03.639 --> 00:46:19.019 we I roll we have to go Clem Simmons thank you Parker hi Stacy I Shadel and 00:46:19.019 --> 00:46:26.820 and Sellers. Motion passes. We'll we'll give a couple minutes.