WEBVTT 00:00:00.000 --> 00:00:11.500 Good evening. Evelyn, could you please give the invocation? 00:00:11.500 --> 00:00:29.280 Okay. If you want to bow your heads. Father God, we are meeting again today in these chambers 00:00:29.280 --> 00:00:35.820 to discuss every important business for the City of Freeport. The agenda may be small 00:00:35.820 --> 00:00:39.979 All tonight, Father, but everything that is going to be discussed is important to us and 00:00:39.979 --> 00:00:40.979 to you. 00:00:40.979 --> 00:00:46.259 Father, you already know what has to happen in order for our city government to run decently 00:00:46.259 --> 00:00:47.259 and in order. 00:00:47.259 --> 00:00:52.939 1 Corinthians 14, 40 says, let all things be done decently and in order. 00:00:52.939 --> 00:00:59.659 Father, we need resolutions, we need rules and laws to take place according to your will. 00:00:59.659 --> 00:01:02.659 Isaiah 22, 22 and Revelations 3, 7 says, 00:01:02.659 --> 00:01:05.099 you will open doors that no one can shut 00:01:06.060 --> 00:01:08.200 and you will shut doors that no one can open. 00:01:09.859 --> 00:01:12.980 Let every council member understand and remember 00:01:12.980 --> 00:01:16.719 that they are serving every person in this precious city, 00:01:16.719 --> 00:01:17.700 my hometown. 00:01:18.859 --> 00:01:21.780 Father God, you're in charge of all governments, 00:01:21.780 --> 00:01:25.680 but you give man the opportunity to serve well. 00:01:25.680 --> 00:01:27.260 In Jesus' name, amen. 00:01:27.260 --> 00:01:28.500 Amen. 00:01:28.500 --> 00:01:29.420 Thank you, Evelyn. 00:01:29.420 --> 00:02:02.140 Now we'll call this meeting to order. Madam Kirk, please take the roll. Mayor Miller? Here. Alderpersons, Klemm? Here. Johnson? Here. Simmons? Here. Parker? Here. Stacy? Here. Shadle? Here. Sanders? Here. And Sellers? Here. And item number three is the Pledge of Allegiance. If you could please stand for that, led by Alderman Sanders. Aye. 00:02:02.140 --> 00:02:10.060 Public, over which it stands, one nation, under God, indivisible, with liberty and justice for all. 00:02:14.580 --> 00:02:17.460 Item number four is the approval of the agenda. Is there such a motion? 00:02:18.099 --> 00:02:19.139 So moved. Second. 00:02:20.259 --> 00:02:25.219 Any motion made by Alderman Shadle, seconded by Alderman Sellers. All those in favor signify by 00:02:25.219 --> 00:02:31.060 saying aye. Aye. Opposed? That motion passes. Item number five is approval of the minutes from the 00:02:31.060 --> 00:02:34.819 and the Committee of the Whole meeting on April 13th, 2026. 00:02:34.819 --> 00:02:35.979 Is there a motion to approve? 00:02:35.979 --> 00:02:37.139 So moved. 00:02:37.139 --> 00:02:37.979 Second. 00:02:38.819 --> 00:02:40.500 We have a motion made by Alderman Shadle, 00:02:40.500 --> 00:02:42.620 seconded by Alderman Johnson. 00:02:42.620 --> 00:02:44.819 All those in favor signify by saying aye. 00:02:44.819 --> 00:02:45.659 Aye. 00:02:45.659 --> 00:02:47.060 Opposed? 00:02:47.060 --> 00:02:48.139 That motion passes. 00:02:48.139 --> 00:02:50.379 Item number six is the recognition of the Director 00:02:50.379 --> 00:02:56.620 of Community and Economic Development, Manager Boyer. 00:02:56.620 --> 00:02:58.460 Thank you, Your Honor. 00:02:58.460 --> 00:03:00.379 Gertrude Heimerdinger is being recognized 00:03:00.379 --> 00:03:04.460 for excellent work in supporting a sensitive matter regarding the state of Illinois. Gertrude, 00:03:04.460 --> 00:03:10.060 would you mind coming up? While the details can't be discussed, her attention to detail 00:03:10.060 --> 00:03:16.120 and quick response helped bring this matter to a timely resolution. So Gertrude's work 00:03:16.120 --> 00:03:20.340 reflects professionalism, good judgment, and strong commitment to the city of Freeport. 00:03:20.340 --> 00:03:25.500 We appreciate her diligence and the importance of the role that she played helping keeping 00:03:25.500 --> 00:03:30.780 this matter, um, taking care of. So tonight I'd like to recognize, uh, Community Development 00:03:30.780 --> 00:03:57.330 Director Gertrude Heimerdinger. Item number seven is public comment. Darren, 00:03:57.330 --> 00:04:04.439 can you look and see if anybody signed in? Thank you. And item number eight is presentation 00:04:04.439 --> 00:04:11.460 regarding the trash pickup with Honeywell employees and meal in a bag event. Hello. 00:04:11.460 --> 00:04:21.459 Hello. Well, you've seen the pretzel pickers before, but we had a very important collaboration with Honeywell and I'll let Heather Bush tell you more about that. 00:04:21.459 --> 00:04:31.019 On May 2nd, the Freeport Honeywell team celebrated Earth Day by continuing our tradition of partnering with the local pretzel city pickers. 00:04:31.019 --> 00:04:40.019 Together, employees and family members actively work to clean litter along the roads and public areas surrounding Honeywell's main building and other areas in Freeport. 00:04:40.019 --> 00:04:47.300 This initiative reflects our land's long-standing commitment to our community in this hands-on way. 00:04:47.300 --> 00:04:55.459 We aim to foster a connection to our local ecosystem and promote sustainable practices for a cleaner, greener future. 00:04:55.459 --> 00:05:01.779 We had multi-generations outworking and teaching others the importance of keeping our city clean. 00:05:01.779 --> 00:05:09.779 In all, 34 bags of trash were collected and employees received a t-shirt designed by one of our own employees. 00:05:09.779 --> 00:05:41.910 We also want to give a shout out to the City of Freeport for helping us pick up all those bags of trash and disposing of them. 00:05:41.910 --> 00:05:48.149 We also found a tire, and some terrible carpet, and that snake. 00:05:48.149 --> 00:05:51.350 Oh, wow! 00:05:51.350 --> 00:05:58.870 That snake was living in the carpet, and I picked up that carpet, and just got a really good scare. 00:05:58.870 --> 00:06:05.110 And then, we also, on May 7th... 00:06:05.110 --> 00:06:07.430 Oh, there we go. 00:06:07.430 --> 00:06:27.430 On May 7th, we held our third Meal in a Bag event, and what that means is that we assembled shelf-stable meals to distribute shelf-stables meals, and we put them in a bag, and we distribute them to our local food pantries. 00:06:27.430 --> 00:06:33.689 and on May 7th we did our third one and we've given these bags to various 00:06:33.689 --> 00:06:38.290 pantries and this time we took them to Joseph's Pantry, Amity, Church of the 00:06:38.290 --> 00:06:43.509 Brethren, Mount Calvary, and New Jerusalem pantries. So we've done about 00:06:43.509 --> 00:06:49.269 200, would you say 300 bags here? Let me see my number here. 00:06:49.269 --> 00:06:55.250 Math isn't my thing. Yeah, each bag has everything you need to make a complete 00:06:55.250 --> 00:07:05.250 We put everything in a clear plastic bag and we put the recipe inside to explain how to prepare this meal so that the pantries can just hand them out. 00:07:05.250 --> 00:07:09.250 We also distributed birthday cake in a bag. 00:07:09.250 --> 00:07:13.250 And we also, so we put in a cake mix. 00:07:13.250 --> 00:07:18.250 And did you know you can make a birthday cake with a cake mix and a can of soda? 00:07:18.250 --> 00:07:20.250 We didn't know this, but it is true. 00:07:20.250 --> 00:07:41.250 We also add frosting, birthday candles, a birthday card, and we put everything in, also a disposable baking pan with parchment paper so it doesn't stick, and we put it in a gift bag so that you have a little party in a bag, and we're happy to do that too. 00:07:41.250 --> 00:07:47.970 So we've also distributed cereal with shelf stable milk, macaroni and cheese cups, and ramen noodles, 00:07:47.970 --> 00:07:54.209 and we've sent these to other food pantries and the District 145 schools. We want to prevent hunger 00:07:54.209 --> 00:08:03.009 in our community. Since the reduction in federal support for SNAP benefits, hunger is a continuing 00:08:03.009 --> 00:08:08.129 problem in all of our communities, and the pretzel pickers with the help from Mad Men, 00:08:08.129 --> 00:08:17.730 We do have a representative for Mad Men here, and the YMCA who allows us the space to make this happen because it's quite a process. 00:08:17.730 --> 00:08:23.730 We've made it a priority to address this because we don't believe anyone in Freeport should go hungry. 00:08:23.730 --> 00:08:40.129 So there's some more pictures of us in action. Anyway, thank you for your support and allowing us to let you know about this program. 00:08:40.129 --> 00:08:42.470 Thank you, pretzel pickers. 00:08:42.470 --> 00:08:47.070 Item number nine is the presentation regarding revising purchasing policy. 00:08:47.070 --> 00:08:48.830 Director Richter. 00:08:48.830 --> 00:08:52.669 Thank you. Good evening. 00:08:52.669 --> 00:08:56.830 I'd like to start maybe with just a little bit of history 00:08:56.830 --> 00:09:04.529 and what I'm hoping to accomplish over the next six weeks or so with the purchasing policy. 00:09:04.529 --> 00:09:11.730 As far as history, our last City of Freeport purchasing policy was written in 2007. 00:09:11.730 --> 00:09:13.309 It definitely needed an update. 00:09:13.309 --> 00:09:17.970 It needed a total redo. 00:09:17.970 --> 00:09:32.570 So our plan is to develop, it's in process now, a whole new purchasing policy that incorporates 00:09:32.570 --> 00:09:41.049 I've looked at other communities policies. I spoke to Attorney Zito and we're gathering 00:09:41.049 --> 00:09:47.250 all of the necessary components to go into the policy. How I'd like to move forward with 00:09:47.250 --> 00:09:56.009 it is I'd like to present to you the topics of the policy, each individual chapters and 00:09:56.009 --> 00:10:00.049 and the subtopics in each chapter, just to... 00:10:00.049 --> 00:10:03.120 Just to kind of get your feel for it, 00:10:03.120 --> 00:10:08.120 I'd like to take your input and make sure those things 00:10:08.279 --> 00:10:11.279 are addressed in the policy. 00:10:12.720 --> 00:10:17.720 My plan then is to bring, for first reading, 00:10:18.600 --> 00:10:20.759 we're going to be doing this as an ordinance, 00:10:20.759 --> 00:10:22.659 so it'll require two readings. 00:10:22.659 --> 00:10:25.960 I'd like to bring it to first reading in June, 00:10:25.960 --> 00:10:30.279 the first meeting in June, which would be the sixth, 00:10:30.279 --> 00:10:33.720 the first, then it's the first for first reading. 00:10:33.720 --> 00:10:35.840 Then if we'd like to, there'll be a cow. 00:10:35.840 --> 00:10:39.720 If we feel that there's more discussion needed, 00:10:39.720 --> 00:10:42.240 we'll have another cow in June. 00:10:42.240 --> 00:10:45.940 And then second reading then in June. 00:10:46.879 --> 00:10:51.440 So we have plenty of time to discuss it, 00:10:51.440 --> 00:10:52.600 take a look at the document 00:10:52.600 --> 00:10:54.960 because the document's over 20 pages long. 00:10:54.960 --> 00:11:02.840 So I, with no further ado, I'll just kind of get into it. 00:11:02.840 --> 00:11:09.860 And I can take questions as they come. 00:11:09.860 --> 00:11:13.779 The policy itself, Chapter 1 will just 00:11:13.779 --> 00:11:17.500 have an introduction and statement of policy. 00:11:17.500 --> 00:11:22.500 It's basically a summary of the policy that will say 00:11:22.500 --> 00:11:25.980 that it's a fluid document that will address amendments 00:11:25.980 --> 00:11:34.779 from time to time, it explains that the city has a decentralized purchasing process. 00:11:35.180 --> 00:11:39.500 So the city of Freeport does not have a purchasing department. 00:11:39.980 --> 00:11:45.899 There isn't a one person who's the purchasing manager that the purchasing 00:11:45.899 --> 00:11:52.419 agent kind of falls to me as far as an agent, but each department purchases 00:11:52.419 --> 00:11:55.340 their own supplies and goods and services. 00:11:55.980 --> 00:12:06.819 Smith. It also addressed that the city will make every effort to purchase local as long 00:12:06.819 --> 00:12:14.759 as the item is the same quality. You're talking about the exact same item. If we had two reams 00:12:14.759 --> 00:12:21.000 of paper, they're exactly the same and the price here from a local place in Freeport 00:12:21.000 --> 00:12:24.360 is less than someone in another community, 00:12:24.360 --> 00:12:27.399 we will take the free port one definitely. 00:12:27.399 --> 00:12:29.200 But it has to be the same item. 00:12:31.000 --> 00:12:34.159 The goal of the policy is to assist our staff 00:12:34.159 --> 00:12:36.740 with procuring quality goods and services 00:12:36.740 --> 00:12:39.399 at the lowest possible price 00:12:39.399 --> 00:12:42.100 in a impartial, consistent manner 00:12:43.360 --> 00:12:46.399 with the highest standards of public service. 00:12:47.519 --> 00:12:49.360 Moving into chapter two, 00:12:49.360 --> 00:12:53.639 which will include the purchasing code of ethics. 00:12:53.639 --> 00:12:57.799 So there'll be a section on ethics 00:13:02.559 --> 00:13:06.399 and included in that section there will be statements 00:13:06.399 --> 00:13:11.399 such as we will have the highest level of integrity 00:13:16.680 --> 00:13:18.879 when we're purchasing items 00:13:18.879 --> 00:13:21.539 that we will consider cooperative purchasing 00:13:21.539 --> 00:13:25.299 with other local governments or with the state of Illinois, 00:13:25.299 --> 00:13:29.100 will not directly or indirectly accept gifts or favors 00:13:29.100 --> 00:13:32.080 from current or potential suppliers. 00:13:32.080 --> 00:13:37.080 It will be, we will purchase without favor or prejudice 00:13:37.879 --> 00:13:40.620 and without the appearance of favor 00:13:41.879 --> 00:13:44.720 to any one company or agency. 00:13:45.899 --> 00:13:48.379 So that's some language we're using 00:13:48.379 --> 00:13:50.539 under the purchasing code of ethics. 00:13:50.539 --> 00:13:53.419 there'll also be a conflict of interest portion. 00:13:55.460 --> 00:13:59.620 And so we don't have a conflict of someone, 00:13:59.620 --> 00:14:02.460 an employee working for a company 00:14:02.460 --> 00:14:04.980 that you wanna buy the same supplies from. 00:14:06.259 --> 00:14:07.620 We do not want that. 00:14:08.580 --> 00:14:12.379 Highest integrity is what we need here. 00:14:13.259 --> 00:14:15.360 Gifts and gratuities also be a section 00:14:15.360 --> 00:14:16.819 on gifts and gratuities. 00:14:16.819 --> 00:14:23.819 This is just one of the statements that will be in the section. 00:14:23.819 --> 00:14:35.819 City personnel should be aware that offers of gratitude from vendors could be designed to compromise objective judgment in product or service selection. 00:14:35.819 --> 00:14:42.819 So just try and keep in the back of your mind that this is, like I said in the beginning, this is a guideline for each of the departments. 00:14:42.819 --> 00:14:46.740 Departments, since it's not just one person or two people buying all the supplies for 00:14:46.740 --> 00:14:51.259 the city, all these things need to be laid out for every department because they apply 00:14:51.259 --> 00:14:58.740 to every department making purchases. 00:14:58.740 --> 00:15:07.740 One of the important, we have two larger important sections of the policy that I would like some 00:15:07.740 --> 00:15:12.860 conversation on, if possible, if council feels. 00:15:12.860 --> 00:15:16.139 The first one I'm going to get to is approval of city purchases. 00:15:16.139 --> 00:15:21.740 This has to do with the spending level of a department head 00:15:21.740 --> 00:15:25.379 versus a finance director versus a city manager. 00:15:28.500 --> 00:15:33.420 As it stands, I did in my memo, and I'm sorry, 00:15:33.420 --> 00:15:36.779 it's the second graph on the memo. 00:15:36.779 --> 00:15:39.860 That's why I kind of handed those out as well. 00:15:39.860 --> 00:15:47.600 Purchase Authority and Dollar Limit and I'm comparing where it was in 2007 versus what 00:15:47.600 --> 00:15:59.019 is proposed for this year, 2026. Purchases 5,000 or let me start at the beginning, under 00:15:59.019 --> 00:16:28.980 500. In the old policy, that was the department director. Between $501 to $5,000 purchasing agent or city council committee, we have been using the department head currently. And then at 10,000, you could see that at the 10,000, 5,000 to 10,000 level, it was city manager. And then above 10,000, it's city council. 00:16:29.019 --> 00:16:35.019 We need city council approval for a purchase of over 10,000. 00:16:35.019 --> 00:16:44.019 If you look at the 2026 column, you'll see that the department director would be eligible to purchase under 5,000. 00:16:44.019 --> 00:16:50.019 The department director and finance director have to agree. 00:16:50.019 --> 00:16:55.269 And that limit then would go up to 10,000. 00:16:55.269 --> 00:17:06.549 and then up to basically $25,000, $24,999.99 would be department director, finance director, and city manager. 00:17:06.549 --> 00:17:15.509 That means all three of those positions sign off on the purchase order for an item for $24,000. 00:17:17.029 --> 00:17:22.069 Anything above $25,000 needs approval by city council. 00:17:22.069 --> 00:17:32.539 So that is the Approval of City Purchases, that section. 00:17:32.539 --> 00:17:42.539 I do want to say that those authority levels are only items in an approved city budget. 00:17:42.539 --> 00:17:54.539 So, for example, at the $10,000 level where the Department Director and Finance Director are, that $10,000 needs to be in the budget. 00:17:54.539 --> 00:17:58.220 if we're buying something for $10,000, it has to be in a board approved budget. 00:18:02.720 --> 00:18:08.799 Is there any questions on that before I move forward? I just want to say I like it because 00:18:09.440 --> 00:18:16.000 the way of the prices of things that have went up since this time to now, so I think it's 00:18:16.000 --> 00:18:20.720 something that is needed to do. Thank you. 00:18:20.720 --> 00:18:24.119 Thank you. 00:18:26.480 --> 00:18:27.680 Alderman Simmons? 00:18:27.680 --> 00:18:28.599 Yep. 00:18:28.599 --> 00:18:30.079 I'm gonna just go ahead right now 00:18:30.079 --> 00:18:33.759 and say that 25,000 without City Council approval 00:18:33.759 --> 00:18:35.179 is not a number. 00:18:36.440 --> 00:18:39.500 And I'm glad that you're open to be flexible, 00:18:39.500 --> 00:18:42.320 that I would agree with, 00:18:42.320 --> 00:18:44.599 because that's why we have council 00:18:44.599 --> 00:18:47.159 to oversee purchases of this size. 00:18:47.159 --> 00:18:51.519 Now I do think it needs to increase from the 10,000, 00:18:51.519 --> 00:19:05.460 but up to 25 is too much without oversight. Anyone else? Director Richter, where did the 00:19:05.460 --> 00:19:14.420 amount 25,000 come from? That state statute, so it raised, I can't tell you when, sometime between 00:19:14.420 --> 00:19:25.460 2007 and now, but that is the state of Illinois level for competitive bidding, right? So anything 00:19:25.460 --> 00:19:46.360 I just wanted to use an example. Last month we approved a roof repair at the airport for 00:19:46.360 --> 00:19:54.519 $10,600 or something to that extent. To me that should have been able to be handled in 00:19:54.519 --> 00:19:57.960 House without going all the way to council and waiting for payment. 00:19:57.960 --> 00:19:58.240 and all the way to council and waiting for payment 00:19:58.240 --> 00:20:00.079 and all that kind of stuff. 00:20:00.079 --> 00:20:03.440 I agree with the mounts like Joy said 00:20:03.440 --> 00:20:08.279 and also you've brought up the fact that 25 may be too much 00:20:08.279 --> 00:20:11.319 but it needs to change from what it was 00:20:11.319 --> 00:20:16.200 and it looks like the people that you have involved in it 00:20:18.279 --> 00:20:20.119 to get all of them to agree to it, 00:20:20.119 --> 00:20:24.240 it's gotta be pretty straightforward kind of stuff. 00:20:24.240 --> 00:20:35.200 I just wanted to point out a key point that Michelle said, not to gloss over, but these 00:20:35.200 --> 00:20:38.460 budget ratios are for items that are not in the budget. 00:20:38.460 --> 00:20:44.400 So council will have already approved these types of purchases within the budget up to 00:20:44.400 --> 00:20:46.799 25,000. 00:20:46.799 --> 00:20:52.240 And of course, that's why it takes the sign-offs because when a department director asks for 00:20:52.240 --> 00:20:56.880 that type of a spend, Michelle has to sign off on it because it will, she'll be reviewing 00:20:56.880 --> 00:21:01.359 the budget to make sure it's within the budget before it goes to the city manager for that 00:21:01.359 --> 00:21:02.359 type of approval. 00:21:02.359 --> 00:21:14.539 So if it is never within the budget, it would have to come back to council anyway. 00:21:14.539 --> 00:21:23.420 Clerk Anderson, Darren, while you're speaking, I I've been in bid openings for nine years 00:21:23.420 --> 00:21:26.400 pre COVID and post COVID. 00:21:26.400 --> 00:21:31.000 Would you just pick out two things, concrete, I know concretes through the roof, some of 00:21:31.000 --> 00:21:33.200 the nuts and bolts that were at well number 12. 00:21:33.200 --> 00:21:36.920 I don't know, pick out a couple of things just in nine years or if you want to go back 00:21:36.920 --> 00:21:40.799 to 2007, how costs have gone up? 00:21:40.799 --> 00:21:42.799 Sure. 00:21:42.799 --> 00:21:49.960 Something I could give you an idea of, concrete alone, I think went from $100 to about $175 00:21:49.960 --> 00:21:56.160 since COVID just in cost of materials, bolts are somewhere from $3 to $9. 00:21:56.160 --> 00:22:00.799 I mean, almost all of the water and sewer materials have darn near tripled in 00:22:00.799 --> 00:22:02.319 price from what it used to be. 00:22:02.759 --> 00:22:08.200 Uh, curb stop that is at every house in Freeport, um, used to be around $20. 00:22:08.200 --> 00:22:10.880 Now it's about $90 for just that one part. 00:22:10.880 --> 00:22:16.440 So, um, the cost of inflation, what we're seeing is that a lot of things that are 00:22:16.440 --> 00:22:20.920 already within the purchasing, uh, grasp of each department and I'll pick water 00:22:20.920 --> 00:22:25.599 and sewer, especially cause their parts and pieces are, you know, we don't know 00:22:25.599 --> 00:22:27.480 Day-to-day and what we need to buy for that. 00:22:27.480 --> 00:22:30.279 We buy based on what's broken, what needs to be fixed. 00:22:30.680 --> 00:22:34.360 Those parts that almost every order that we have now because of the current 00:22:34.360 --> 00:22:38.920 purchasing policy has to come back through council, um, which is, it's, 00:22:38.960 --> 00:22:40.440 it's fine that it does that. 00:22:40.440 --> 00:22:43.839 It's just seemingly that we're bringing business back here. 00:22:43.839 --> 00:22:47.680 That's already been approved through the annual budget that, that wouldn't 00:22:47.680 --> 00:22:52.000 need to come back here because it's, if we have to replace a water main, uh, 00:22:52.079 --> 00:22:55.559 uh, parts and pieces or do a repair, we have to do it regardless. 00:22:55.599 --> 00:23:00.799 That's why we have the budget item for doing it. 00:23:00.799 --> 00:23:03.799 Go ahead, Aldrin Johnson. 00:23:03.799 --> 00:23:10.119 So when we approve, like say we approve something $25,000 or more, we would get like an itemized 00:23:10.119 --> 00:23:16.680 list of what all that money is for in a certain department if it's needed? 00:23:16.680 --> 00:23:17.900 If it's over? 00:23:17.900 --> 00:23:22.619 If it's like $25,000 and we approve that, I mean, it says the city council has to be 00:23:22.619 --> 00:23:23.619 on it. 00:23:23.619 --> 00:23:24.619 Yeah, it would be the same. 00:23:24.619 --> 00:23:25.920 Would you get an itemized list of what that money is spent for? 00:23:25.920 --> 00:23:34.160 Yeah, it'd be the same process that we do now. We bring it bring it right back to with with whatever that purchase order is or whatever we're requesting to buy. 00:23:34.160 --> 00:23:36.160 We didn't have it. Okay. Thank you. 00:23:36.160 --> 00:23:38.160 Director Richter, you can go ahead. 00:23:38.160 --> 00:23:46.960 So, along with that, on the other side of your memo, going back to the front side of your memo, 00:23:46.960 --> 00:23:57.880 The graph at the bottom of the page addresses how departments are to solicit prices. 00:23:57.880 --> 00:24:03.099 At what dollar amounts are you supposed to get one verbal quote? 00:24:03.099 --> 00:24:08.240 At what dollar amount are you supposed to get three verbal quotes? 00:24:08.240 --> 00:24:12.799 At what dollar amount are you supposed to get written quotes from vendors? 00:24:12.799 --> 00:24:19.200 and then when you're supposed to go out to bid, $25,000 is when you're required to go 00:24:19.200 --> 00:24:21.099 out for a bid. 00:24:21.099 --> 00:24:28.799 So that is also an important component of the policy because you can see how with the 00:24:28.799 --> 00:24:37.180 dollar amounts increasing, how we've changed those. 00:24:37.180 --> 00:24:38.180 We are also- 00:24:38.180 --> 00:24:40.180 Alderman Sanders, did you have a question? 00:24:40.180 --> 00:24:54.180 It doesn't matter what dollar amount is being requested or considered, whether it's one quote, three quotes, bidding or whatever the case may be. 00:24:54.180 --> 00:25:07.220 Each event needs to have a list to itemize whatever it is that we're going to get, whether 00:25:07.220 --> 00:25:10.779 it's 500 or less or over. 00:25:10.779 --> 00:25:16.819 We need to know what is it, what is the purpose and who is, what department is it for. 00:25:16.819 --> 00:25:19.900 We might be speaking the same language. 00:25:19.900 --> 00:25:26.259 I'm just trying to get a much more detailed understanding how this is going to come about 00:25:26.259 --> 00:25:33.019 and what departments are eligible to make these requests. 00:25:33.019 --> 00:25:40.900 So all of the departments will be utilizing this process to buy say for example like their 00:25:40.900 --> 00:26:10.900 and their office supplies, but if they're buying, I don't know, I'm going to exaggerate, a desk for, I don't know, $1,000, they need to get three quotes, they need to look three places, and something else that we're instituting with this policy is that that needs to be documented and recorded 00:26:10.900 --> 00:26:16.740 You have the written quotes or if you did it verbally, you're going to need to write it down somewhere. 00:26:16.740 --> 00:26:21.740 So we're going to have a form so that can be documented as well. 00:26:21.740 --> 00:26:26.900 This all goes towards, you know, being fiscally responsible. 00:26:26.900 --> 00:26:32.700 And we have a software program that we can, for those departments that choose, 00:26:32.700 --> 00:26:40.220 some departments are going to want to keep all that information because maybe next year they're going out for a desk and they want to know who they bought it from. 00:26:40.220 --> 00:26:43.180 You know, there'll be good information for the departments to keep. 00:26:43.180 --> 00:26:47.579 There'll also be good information to put into our software system along with the final invoice 00:26:47.579 --> 00:26:52.860 and saying that we did our job and we checked for the lowest price. 00:26:52.860 --> 00:26:54.220 Does that help? 00:26:54.220 --> 00:26:56.660 Yes, somewhat. 00:26:56.660 --> 00:27:04.539 Who's going to manage all of this movement in the departments to make sure everybody is coordinated 00:27:04.539 --> 00:27:09.539 and everybody is on point with what is required of them. 00:27:12.819 --> 00:27:16.279 Well, the department heads will all be responsible 00:27:16.279 --> 00:27:19.319 for signing off that they received the new policy 00:27:19.319 --> 00:27:20.440 once it's done. 00:27:21.639 --> 00:27:26.000 They have to sign off that they've received it 00:27:26.000 --> 00:27:28.360 and they'll be responsible to push this information 00:27:28.360 --> 00:27:31.720 down to the appropriate personnel in their department 00:27:31.720 --> 00:27:34.220 so that they follow all the guidelines as well. 00:27:34.539 --> 00:27:42.619 So this is kind of a kind of a road map for them, a way to get their purchases made so they can follow a procedure on how to get it done. 00:27:42.839 --> 00:27:43.339 Okay. 00:27:43.539 --> 00:27:44.039 Okay. 00:27:44.980 --> 00:27:45.480 Thank you. 00:27:53.230 --> 00:27:53.990 Just a comment. 00:27:53.990 --> 00:27:58.710 There's very few people within departments that have the ability to make these purchases. 00:27:58.710 --> 00:28:03.269 It's very limited right now and still will be limited within the departments. 00:28:04.029 --> 00:28:04.529 Okay. 00:28:07.389 --> 00:28:23.389 So purchases over $25,000 will go to council as an individual item, but just like we do now, anything under that will still be on the consent agenda, every time correct. You can still find the list of purchases at the lower amounts. 00:28:23.389 --> 00:28:57.960 Okay, move on. The next section is buying local. I kind of referred to that already on the previous slide. But all items being equal. The item is exactly the same. We definitely will purchase from the vendor in Freeport at the lower price. But we need to be fiscally responsible with taxpayer dollars and 00:28:57.960 --> 00:29:08.759 when buying local, that item needs to, you know, we need to make sure everything's on a similar playing field. We need the same item. 00:29:08.759 --> 00:29:22.259 Waiver of competitive bidding. We already do have, we bring to council when we have sole source procurements. 00:29:22.259 --> 00:29:41.059 So that's when we're waiving competitive bidding so we can buy it from the sole source and we have that come up quite often where there's only one person we can get that particular piece of equipment or item and then we do bring those to council. 00:29:41.059 --> 00:29:48.420 Powell. The policy would say if it's a sole source item under $25,000 as it's written 00:29:48.420 --> 00:29:55.940 now, the city manager would allow a sole source procurement under $25,000. 00:29:55.940 --> 00:30:00.160 Kierman, under $25,000, however, over $25,000 would have to come to council. 00:30:00.160 --> 00:30:02.720 That dollar value still holds. 00:30:02.720 --> 00:30:07.200 Council still has to approve it, even if it is a sole source procurement. 00:30:07.200 --> 00:30:13.910 Let's see here. 00:30:13.910 --> 00:30:22.349 So that's when we would, we call it waiving the competitive bid process because you don't 00:30:22.349 --> 00:30:25.349 have to go out for bids if there's only one place that makes that. 00:30:26.789 --> 00:30:31.630 Um, we have an emergency purchases policy within, um, the document. 00:30:31.950 --> 00:30:36.869 We know we've brought those to council before it would be at the 25,000 threshold. 00:30:38.630 --> 00:30:43.430 Um, sole source purchasing, there's some items outlined in the policy. 00:30:44.029 --> 00:30:51.269 Sole source, um, also applies to, um, utility services, um, things 00:30:51.269 --> 00:31:09.029 So you don't have a choice, the cost of a stamp, you don't have a choice of what those types of things are. There's also items in here where there's compatibility issues that would also be considered a sole source purchase. 00:31:09.069 --> 00:31:09.869 Alderman Stacy? 00:31:09.869 --> 00:31:24.380 Yes. You said if there was only one person selling a product, like in what situation would there be one person? 00:31:24.380 --> 00:31:26.380 I might refer to Darren a little bit. 00:31:26.380 --> 00:31:30.380 Actually, Aaron Zeta was going to... Oh, I'm sorry. 00:31:30.380 --> 00:31:42.380 I see this example come up all the time. Like the police radios out there. It's pretty much only Motorola that makes those Star Trek police radios. So you pretty much have to buy them. 00:31:42.380 --> 00:31:46.380 They don't really want to sell them. They make them. 00:31:46.380 --> 00:31:57.079 That's one example. 00:31:57.079 --> 00:32:07.079 The next section, I have competitive bidding exemption and solicitation of competitive quotes. 00:32:07.079 --> 00:32:22.079 There is a section in here, so what if you buy, I'm going to use Curt as an example, he buys his quota in his budget of laptops for the year in January and he finds out in December, he still has budget so he's going to buy a few more. 00:32:22.079 --> 00:32:28.200 Moore, but that puts him over the 25,000. So you buy some at the beginning of the year 00:32:28.200 --> 00:32:33.240 and you buy some at the end of the year, you didn't know you'd need more. There is a statement 00:32:33.240 --> 00:32:43.960 in here that the city manager can determine whether it is a issue to do that. However, 00:32:43.960 --> 00:32:52.220 There is also a statement in here that you cannot purposely buy things in two separate 00:32:52.220 --> 00:33:01.220 purchases to go over $25,000 to avoid bringing it to council or bringing it up through the 00:33:01.220 --> 00:33:03.059 purchasing process. 00:33:03.059 --> 00:33:04.579 That is a violation. 00:33:04.579 --> 00:33:07.220 It says strictly that is a violation of the policy. 00:33:07.220 --> 00:33:15.180 you cannot buy two different orders for the same thing two different times to keep the 00:33:15.180 --> 00:33:20.180 price below $25,000. 00:33:20.180 --> 00:33:27.099 A joint purchasing, we've talked about this one before, we've talked about, I'm going 00:33:27.099 --> 00:33:33.720 to say Sourcewell, we talk about Sourcewell a lot. 00:33:33.720 --> 00:33:48.680 Sorswell and the state of Illinois has, I believe, their own purchasing program that also goes 00:33:48.680 --> 00:33:52.639 out and determines the lowest cost of an item. 00:33:52.639 --> 00:33:58.079 So those are also reasons why you'd waive the competitive bidding process. 00:33:58.079 --> 00:34:00.599 Someone else has already done it for us. 00:34:00.599 --> 00:34:06.720 So we're able to use source wealth and we use, like I said, we use those places a lot for 00:34:06.720 --> 00:34:10.239 some of our equipment purchases. 00:34:10.239 --> 00:34:14.199 There's a section specifically, adherence to budget. 00:34:14.199 --> 00:34:21.119 So you cannot purchase items unless they're in an approved budget. 00:34:21.119 --> 00:34:27.119 If it is not in the budget, you need to come to council and ask for a budget amendment 00:34:27.119 --> 00:34:32.599 to make sure that there's funds in the budget to make that purchase. 00:34:32.599 --> 00:34:34.199 There are exclusions. 00:34:34.199 --> 00:34:38.619 There's a section on exclusions to competitive purchasing process. 00:34:38.619 --> 00:34:41.220 And like I said, those I kind of referred to it a little earlier. 00:34:41.220 --> 00:34:44.679 Those are the things that we do not have. 00:34:44.679 --> 00:34:53.000 You can't go out and ask for competitive prices on dues and memberships, advertising in a 00:34:53.000 --> 00:34:55.559 newspaper. 00:34:55.559 --> 00:35:05.400 or Periodicals, Postage, Property, Utility Services or Copyrighted Materials, Electrical 00:35:05.400 --> 00:35:06.840 Services, that type of thing. 00:35:06.840 --> 00:35:12.429 So there's a little section in on that. 00:35:12.429 --> 00:35:19.050 Chapter three has some miscellaneous purchasing policies and guidelines. 00:35:19.050 --> 00:35:27.409 section and we're still working on this one, I think, disposal of city property. 00:35:27.409 --> 00:35:31.889 And it's kind of odd to think why is it in your purchasing policy. 00:35:31.889 --> 00:35:35.889 It kind of seems like it's not a place where you'd think this would be. 00:35:35.889 --> 00:35:44.929 But the instance I'd like to bring up is turning in a used vehicle or swapping out police vehicles. 00:35:44.929 --> 00:35:53.809 If you are doing a trade-in for a vehicle worth $10,000 and your new one is now only 00:35:53.809 --> 00:35:58.329 going to cost $15,000 because you're doing a trade-in, you still have to bring it to 00:35:58.329 --> 00:36:02.389 counsel for the full value of the item that you're trying to purchase. 00:36:02.389 --> 00:36:06.929 So that's kind of why this is in here. 00:36:06.929 --> 00:36:13.949 I think we're also checking with Attorney Zito on, you know, is there a nominal value 00:36:13.949 --> 00:36:20.989 of items that we can dispose of without coming to council. So like $200 or $500. I don't 00:36:20.989 --> 00:36:24.610 know if that's something we can do or not. We're still investigating that. And the only 00:36:24.610 --> 00:36:29.269 things I'm thinking of is an office chair. You know, we've had a broken office chair 00:36:29.269 --> 00:36:33.429 sitting around, you know, in our office because we haven't, you know, finance doesn't have 00:36:33.429 --> 00:36:38.909 a lot of stuff to surplus. So is there a nominal value that council would be comfortable with 00:36:38.909 --> 00:36:43.909 to get rid of items with very smaller values. 00:36:52.309 --> 00:36:53.929 We have a section on purchases 00:36:53.929 --> 00:36:56.369 near the end of the fiscal year. 00:36:56.369 --> 00:36:58.630 This is really for the department directors. 00:36:59.529 --> 00:37:01.349 Department directors shall be responsible 00:37:01.349 --> 00:37:06.070 for ensuring that they are expensing 00:37:06.070 --> 00:37:08.070 against the fiscal year in which the goods 00:37:08.070 --> 00:37:10.190 or services are received. 00:37:10.190 --> 00:37:18.949 So this is kind of up to the department heads or their designee or office staff that helps us with accounts payable. 00:37:18.949 --> 00:37:26.289 If you buy something, you receive it in December, you receive it December 31st, that bill goes to December 31st. 00:37:26.289 --> 00:37:30.389 You can't take that bill and push it into next year, I'm afraid. 00:37:30.389 --> 00:37:34.889 So that's just put into the purchasing policy. 00:37:34.889 --> 00:37:38.590 A section on use of the city's sales tax exemption number. 00:37:38.590 --> 00:37:43.809 Very important for all the departments to use our tax exempt number as we don't pay Illinois 00:37:43.809 --> 00:37:46.389 sales tax. 00:37:46.389 --> 00:37:51.090 So that is in here. 00:37:51.090 --> 00:37:53.769 There's a section on department director acknowledgement. 00:37:53.769 --> 00:37:56.970 Like I mentioned before, all the department directors will need to sign off that they 00:37:56.970 --> 00:38:00.849 receive the policy. 00:38:00.849 --> 00:38:05.489 We've added a change order policy. 00:38:05.489 --> 00:38:13.529 We have a couple tweaks going to it, but change orders, these are more for our bigger, maybe 00:38:13.529 --> 00:38:18.529 construction projects, or it could even be for a vehicle purchase. 00:38:18.529 --> 00:38:22.090 I'm thinking of maybe an engine. 00:38:22.090 --> 00:38:26.470 There could be a change order to the end of the production of something like an engine 00:38:26.470 --> 00:38:31.730 that we needed to add on some equipment or something like that. 00:38:31.730 --> 00:38:36.730 And this is outlining a dollar amounts that those need to come back to council. 00:38:36.730 --> 00:38:41.769 So if council's already approved $100,000 to purchase an ambulance, which isn't right, 00:38:41.769 --> 00:38:44.769 it's about 250, right? 00:38:44.769 --> 00:38:47.130 450. 00:38:47.130 --> 00:38:54.949 So if there is, we have, we're working on percentages and dollar amounts to, if it goes 00:38:54.949 --> 00:39:00.529 over a certain percentage of what council was told, it has to come back to council again 00:39:00.529 --> 00:39:02.849 to approve that change order. 00:39:02.849 --> 00:39:09.849 So that is also a significant section of the policy. 00:39:16.110 --> 00:39:18.110 There is also in here a city council 00:39:18.110 --> 00:39:19.650 shall be notified of a change order 00:39:19.650 --> 00:39:22.090 if there's an increase or decrease 00:39:22.090 --> 00:39:25.329 in either the cost of a contract 00:39:25.329 --> 00:39:28.529 by a total of 25,000 or more, 00:39:28.529 --> 00:39:33.210 or if the time of completion extends more than 180 days. 00:39:33.210 --> 00:39:35.610 So if a project is taken a little bit longer, 00:39:36.570 --> 00:39:38.570 we need to let you know that it's gonna take 00:39:38.570 --> 00:39:40.210 more than 180 days. 00:39:42.980 --> 00:39:46.159 Also in here is our purchasing card policy. 00:39:46.159 --> 00:39:48.420 The city does already use credit cards. 00:39:49.820 --> 00:39:53.619 A lot of cities call them purchasing cards. 00:39:53.619 --> 00:39:59.119 purchasing cards, kind of interchangeable, purchasing cards, credit cards, some cities 00:39:59.119 --> 00:40:02.440 use them to a higher extent than we use them. 00:40:02.440 --> 00:40:09.239 We generally use our credit cards only for like a travel related thing, a hotel thing, 00:40:09.239 --> 00:40:15.800 you know, hotel and meals while you're gone, or maybe an emergency purchase that's a lower 00:40:15.800 --> 00:40:23.159 or Threshold on the credit cards. 00:40:23.159 --> 00:40:27.199 The city manager approves all credit cards that are issued. 00:40:27.199 --> 00:40:33.280 Right now it's, this is just FYI, not in the policy, but department directors have them 00:40:33.280 --> 00:40:38.599 and a few designated staff that have to deal with purchasing items. 00:40:38.599 --> 00:40:43.960 And there are strict rules when we get those statements in that all, everything has to 00:40:43.960 --> 00:40:47.440 to have a receipt unless we have a affidavit of waiver 00:40:47.440 --> 00:40:50.400 of why that receipt is missing and an explanation on that. 00:40:52.400 --> 00:40:55.880 Something a little bit new in the policy 00:40:55.880 --> 00:40:57.900 is issuance of purchase orders. 00:40:58.800 --> 00:41:03.800 So right now, Public Works generally issues 00:41:04.360 --> 00:41:05.760 the most purchase orders. 00:41:07.300 --> 00:41:11.219 They have it as a tracking mechanism for their department 00:41:11.219 --> 00:41:12.639 and it works well. 00:41:12.639 --> 00:41:16.559 What I'm proposing is anything over $5,000 00:41:16.559 --> 00:41:18.679 will have a purchase order. 00:41:18.679 --> 00:41:21.840 Since we looked at those purchasing levels 00:41:21.840 --> 00:41:25.000 a little bit ago, if there's a purchase order 00:41:25.000 --> 00:41:27.519 for anything between five and 10,000, 00:41:27.519 --> 00:41:30.000 it's gonna need the department director and me. 00:41:30.000 --> 00:41:34.679 Anything over that is gonna need department director, 00:41:34.679 --> 00:41:38.719 me and Rob for all departments. 00:41:39.679 --> 00:41:42.440 Because we don't have a purchasing department, 00:41:42.440 --> 00:41:46.960 Purchase orders were not used very heavily, 00:41:46.960 --> 00:41:50.159 but I'd like them to be started for anything $5,000 and above. 00:41:54.039 --> 00:41:55.559 We have a section on new vendors. 00:41:55.559 --> 00:41:58.239 It just says new vendors to the city of Freeport 00:41:58.239 --> 00:42:01.400 are required to provide a W9 form. 00:42:01.400 --> 00:42:03.719 That just tells me the business status 00:42:03.719 --> 00:42:07.280 and whether I have to send them IRS documents 00:42:07.280 --> 00:42:10.320 at the end of the year and helps us get them 00:42:10.320 --> 00:42:14.460 is set up in our computer system. 00:42:14.460 --> 00:42:19.460 Chapter four is all about bidding, competitive bidding. 00:42:20.699 --> 00:42:23.820 And this is a guideline for the departments on bidding. 00:42:23.820 --> 00:42:26.699 Not every department does a lot of competitive bidding. 00:42:27.639 --> 00:42:29.480 Mostly it's public works. 00:42:31.179 --> 00:42:35.579 So this kind of outlines timeframes 00:42:35.579 --> 00:42:37.380 when ads have to go in the paper, 00:42:37.380 --> 00:42:39.820 what has to be included in the bid, 00:42:39.820 --> 00:42:44.820 Cover page, descriptions, and that kind of thing. 00:42:46.340 --> 00:42:50.420 And that would be over 25,000, needs to be competitive bid. 00:42:51.320 --> 00:42:54.699 I won't go through all of the bidding procedures, 00:42:54.699 --> 00:42:56.659 but they will be in here for the draft, 00:42:56.659 --> 00:42:59.360 the copy when we vote on it in June. 00:43:03.059 --> 00:43:06.420 I think we're in the homestretch. 00:43:06.420 --> 00:43:11.320 It also designates bid opening requirements. 00:43:11.320 --> 00:43:13.820 Who has to be there when a bid is opened? 00:43:13.820 --> 00:43:17.480 When does a bid, what's the timing of that? 00:43:17.480 --> 00:43:20.820 What has to be documented when bids are opened? 00:43:20.820 --> 00:43:23.460 What happens if we get a bid and it's not sealed? 00:43:24.460 --> 00:43:27.260 What happens if we get a bid and it's after the deadline? 00:43:28.219 --> 00:43:32.019 That's going to be all outlined in the policy and procedure. 00:43:32.019 --> 00:43:41.679 Tom, Council would receive a draft of those documents. 00:43:41.679 --> 00:43:48.679 Yes, you will have the whole thing of what the policy will hold. 00:43:48.679 --> 00:43:51.679 I thought maybe you would want me to read through it. 00:43:51.679 --> 00:43:56.980 Okay, thank you. 00:43:56.980 --> 00:44:02.980 Let's see. 00:44:02.980 --> 00:44:10.539 There is a section on I'm gonna kind of skip through the end through the bid process it it ends here with rebidding 00:44:11.619 --> 00:44:13.019 You know 00:44:13.019 --> 00:44:17.860 Sometimes there are cases where you have to rebid you didn't get any bids nobody submitted 00:44:18.460 --> 00:44:21.119 And you have to rebid so there's a section on that 00:44:22.340 --> 00:44:27.940 There is a section on requests for professional services, and we've kind of talked about this one quite a bit 00:44:29.099 --> 00:44:31.099 professional services 00:44:31.099 --> 00:44:36.099 by their nature are not adapted to award by competitive bidding. 00:44:36.619 --> 00:44:41.179 And so there's a whole, there's a paragraph on that 00:44:41.179 --> 00:44:44.059 explaining about professional services. 00:44:49.139 --> 00:44:52.059 And then I think the last couple sections 00:44:52.059 --> 00:44:54.900 are about contracts and that they need to be reviewed 00:44:54.900 --> 00:44:56.159 by legal counsel. 00:44:56.159 --> 00:45:34.739 and then we have a section at the end. Chapter five is just a glossary of terms. So what do we need mean by alternate bid, an award, a bid, a bid bond, a bid bond check, who is a bidder, bid documents. So some of these aren't normal terms to everyone. And so we just included a glossary at the end. And then I don't have them done yet, but I 00:45:34.739 --> 00:45:47.739 We want to also develop the standard purchase order format, so the format we're using for purchase orders look exactly the same across all departments, even though the different departments might be preparing their own. 00:45:47.739 --> 00:45:50.739 We want them all to be uniform. 00:45:50.739 --> 00:45:57.739 I'll also attach a copy of our tax exempt form 00:45:57.739 --> 00:46:06.380 and a document for the departments to use to record their verbal quotes or their written 00:46:06.380 --> 00:46:12.539 quotes to record those when they have to get those verbal quotes, they can write down what 00:46:12.539 --> 00:46:19.739 vendors they contacted and how much sign and date and it'll be documented. 00:46:19.739 --> 00:46:27.460 And that's really all the components of it, but like I said, I wanted to present it. 00:46:27.460 --> 00:46:33.139 So you have plenty of time to start thinking about the document. 00:46:33.139 --> 00:46:36.920 And like I said, we'll get the document out as soon as the draft's done. 00:46:36.920 --> 00:46:44.699 So then it can be on the agenda, hopefully for the first meeting in June. 00:46:44.699 --> 00:46:45.699 Thank you. 00:46:45.699 --> 00:46:46.699 Thank you. 00:46:46.699 --> 00:46:47.699 Very good. 00:46:47.699 --> 00:46:48.699 Aaron. 00:46:48.699 --> 00:46:52.980 Yeah, I just wanted to make a note on Chapter 4, which was the competitive bidding. 00:46:52.980 --> 00:46:57.460 So I know Larry asked a question during that section. 00:46:57.460 --> 00:47:03.559 By and large, we follow that format and the notes that we're adding are actually in addition 00:47:03.559 --> 00:47:06.199 to the draft of things that we do every day. 00:47:06.199 --> 00:47:14.139 So our bid process between who's at the bids, who opens the bids, how we record the bids, 00:47:14.139 --> 00:47:17.920 all that is superior to even most communities that do it. 00:47:17.920 --> 00:47:25.389 So we just basically enhance that section to mirror what we're already doing. 00:47:25.389 --> 00:47:26.389 Thank you. 00:47:26.389 --> 00:47:29.789 Move on to item number 10, which is public comment. 00:47:29.789 --> 00:47:30.789 Tommy. 00:47:30.789 --> 00:47:42.909 Jodi, my birthday's coming up June. 00:47:42.909 --> 00:47:48.909 June 2nd's your birthday, you're going to be 63. 00:47:48.909 --> 00:47:51.230 Yeah. 00:47:51.230 --> 00:48:04.510 it's going down brick by brick so they got it it's a down that can ground it's 00:48:04.510 --> 00:48:11.269 right down to the face they have the face of the building left any other public 00:48:11.269 --> 00:48:23.250 comments this evening you could please state your name my name is Christopher 00:48:23.250 --> 00:48:29.210 Parker. I live at 937 East Clinton Street which is at the corner of Clinton Street 00:48:29.210 --> 00:48:36.250 and Clinton Place directly across from the former Frontier Building. Well the 00:48:36.250 --> 00:48:41.429 reason I'm addressing this council is I really feel like something needs to be 00:48:41.429 --> 00:48:47.309 done. On Friday at four o'clock in the afternoon a semi truck rolled down 00:48:47.309 --> 00:48:51.670 through the street and ripped my electrical supply line off the wall of 00:48:51.670 --> 00:49:21.670 and I am still currently without power due to that and in the last two years since I have lived at said address, this is the fourth time I had to do it when I first bought the house and I have had to do it two other times and then now and I'm also getting it, not that it's the council's fault, but I'm also getting the run around from said trucking company about whether or not they're going to pay for the damages. The other three times I've had to do this out of my own pocket. I'm getting tired of it. Something needs to be done. 00:49:51.670 --> 00:49:52.000 and Tri- 00:49:52.000 --> 00:49:55.599 I'm speaking frankly and I'm trying very very hard not to cuss because I do cuss like a sailor. 00:49:56.159 --> 00:50:00.320 Truck drivers typically do. I'm trying to be very professional here. I don't know if I'm 00:50:00.320 --> 00:50:05.519 succeeding or not but this is unacceptable. Something needs to happen. A sign that says no 00:50:05.519 --> 00:50:12.239 trucks passed, like the the business revamp is down the street from my house. The trucks could 00:50:12.239 --> 00:50:18.239 turn around in there because I'm like the right there by revamp and the old original Adam Street 00:50:18.239 --> 00:50:24.880 Snack King, that's just down the street from my house. I don't understand because where he's at, 00:50:25.519 --> 00:50:31.360 what he was trying to do was turn from Clinton Place on to Clinton Street, go down the alley to 00:50:31.360 --> 00:50:38.320 Shawnee and then turn under that railroad overpass at Shawnee and Hancock that's been under construction 00:50:38.320 --> 00:50:43.360 for a while. That underpass, I don't know if it's been being changed due to the construction, 00:51:18.480 --> 00:51:20.079 entertain a motion for adjournment. 00:51:20.079 --> 00:51:20.920 So move. 00:51:22.519 --> 00:51:25.119 Motion made by Alderman Sellers, seconded by. 00:51:27.159 --> 00:51:28.480 Alderman Shadle. 00:51:28.480 --> 00:51:30.639 All those in favor signify by saying aye.