WEBVTT 00:00:04.750 --> 00:00:16.750 I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. 00:00:16.750 --> 00:00:18.750 Madam Clerk, please call the roll. 00:00:18.750 --> 00:00:22.379 Ted Odendahl. Here. 00:00:22.379 --> 00:00:23.379 Kathy Wilkin. Here. 00:00:23.379 --> 00:00:25.379 Kevin McIlwain. Here. 00:00:25.379 --> 00:00:28.379 Kathy Altensey. Patrick Sellers. Here. 00:00:28.379 --> 00:00:31.379 We have a quorum. We have a quorum. 00:00:31.379 --> 00:00:35.380 The first of the minutes is approval of minutes for the March 16th, 2026 meeting. 00:00:35.380 --> 00:00:37.380 I need a motion and a second please. 00:00:37.380 --> 00:00:38.380 I'll make a motion. 00:00:38.380 --> 00:00:43.009 I'll make a second. 00:00:43.009 --> 00:00:46.009 Motion by Wilken, second by Odendahl. 00:00:46.009 --> 00:00:49.009 Please take a look at the minutes if you haven't done so already. 00:00:49.009 --> 00:00:54.009 And I have to apologize, I thought I looked at these minutes and 00:00:54.009 --> 00:01:04.010 At any rate, it has me voting yes on the proposal for Boys and Girls Club and actually I abstain. 00:01:04.010 --> 00:01:07.010 Okay, where would that be? 00:01:07.010 --> 00:01:09.010 Under 7. 00:01:09.010 --> 00:01:13.700 Under 7? 00:01:13.700 --> 00:01:14.700 Yep. 00:01:14.700 --> 00:01:16.700 I have, okay, that's the old minutes. 00:01:16.700 --> 00:01:18.700 I'm sorry, let me get the old minutes out then. 00:01:18.700 --> 00:01:19.700 Yep. 00:01:19.700 --> 00:01:21.980 And make this. 00:01:21.980 --> 00:01:22.980 Under 7. 00:01:22.980 --> 00:01:23.980 Thank you. 00:01:23.980 --> 00:01:26.980 7, okay, and you abstain, right? 00:01:26.980 --> 00:01:40.620 Yes. Okay, let me get this here. Okay, abstain. I'll correct that. All right, thank you. Anything else? 00:01:41.739 --> 00:01:52.019 Any other comments on this? Okay, all in favor? Aye. Any opposed? Motion carries. 00:01:54.400 --> 00:01:57.120 The initial business is approval of Bill's payable and motion to second, please. 00:01:58.000 --> 00:02:03.760 So second. Motion by Mcllwain, second by Odendahl. Please take a look at the Bill's payable. 00:02:04.239 --> 00:02:15.129 Was the copier expenses planned or did something happen all of a sudden with copiers? 00:02:15.129 --> 00:02:23.129 The copier expenses were planned. The copier was obsolete and they didn't even make parts for it anymore. 00:02:23.129 --> 00:02:29.129 And so they were like, it was time for us to get a new one. So that's why we did it. 00:02:29.129 --> 00:03:04.500 Wilkins, Aye. Mcllwain, Aye. Odendahl, Aye. Sellers, Aye. Motion passes. The next order of 00:03:04.500 --> 00:03:13.300 Dennis is the, is discussion on the corporation ordinance 20, 2026 T.O.O.1 fiscal year 2026-2027. 00:03:13.300 --> 00:03:17.740 We've had our motion and our second is open, I guess, for discussion. 00:03:17.740 --> 00:03:27.419 There, there are a number of things I had questions on and I don't, we can deal with 00:03:27.419 --> 00:03:32.659 the questions in the meeting or I could arrange to, but really they're just questions for 00:03:32.659 --> 00:03:33.659 my understanding. 00:03:33.659 --> 00:03:34.659 Okay. 00:03:34.659 --> 00:03:47.639 I don't want to take up a lot of time for my education. 00:03:47.639 --> 00:03:50.639 Well, do you want to come in and speak with Liz? 00:03:50.639 --> 00:03:51.639 I could do that. 00:03:51.639 --> 00:03:52.639 Okay. 00:03:52.639 --> 00:03:53.639 Yeah. 00:03:53.639 --> 00:04:00.639 Well, I guess you can, but just in general. 00:04:00.639 --> 00:04:05.639 I mean, if it's going to be beneficial to everybody, I don't mind doing it. 00:04:05.639 --> 00:04:07.639 That's what I'm wondering. Yeah, I mean, sure. 00:04:07.639 --> 00:04:15.639 Well, I guess the, probably the most basic question is in terms of what our kind of game plan is long term. 00:04:15.639 --> 00:04:25.639 So if I'm looking at this correctly, our budgeted expenses exceed our expected revenue, current revenue. 00:04:25.639 --> 00:04:29.639 Now we have reserves to cover that, so we're okay. 00:04:29.639 --> 00:04:41.639 I understand that. But long term, that seems to be a problem, that if we were constantly eroding reserves. 00:04:41.639 --> 00:04:51.639 So I didn't know if the budgeting was done in such a way that it was conservative or generous, 00:04:51.639 --> 00:04:56.639 however you want to look at it, and saying, well this is, we're going to budget this amount, 00:04:56.639 --> 00:05:21.639 So we probably won't spend that amount, and that's kind of our practice, and so we go along, we actually many times add to reserves instead of drawing down reserves, or is the budget in many respects seems to be pretty bare bones, so saying is it our expectation that we almost certainly will be drawing down reserves? 00:05:21.639 --> 00:05:51.639 No, not necessarily. No, not necessarily. Um, usually we are putting money back from the, from the budget. We don't, we don't spend more than we, than we budget. Um, we run our budget very, very lean. Um, I know this year we are going to be looking at, I'm thinking, probably putting back, I have to make cultural layers. I'm thinking close to $80,000 being put back into our, into our budget. So we don't, 00:05:51.639 --> 00:05:57.319 we don't we don't we don't do a whole lot of drawing down on our reserves okay 00:05:57.319 --> 00:06:02.279 so so kind of the history has been that we underspend the budget because I mean 00:06:02.279 --> 00:06:13.120 the budget itself yes literally does exceed new new revenue so is that that 00:06:13.120 --> 00:06:37.120 Yeah, for instance, on my budget I have a couple line items that I may need to tap into and sometimes some years I don't have to tap into it but instead of having to risk having to amend the budget later and go through this whole process again, I count for it in case it's needed. 00:06:37.120 --> 00:06:45.120 and a couple of those funds I'll have money going back in this year. 00:06:45.120 --> 00:06:53.819 So like take for instance insurance, Liz automatically puts in X amount extra for insurance every 00:06:53.819 --> 00:06:56.279 year because that's how it usually works. 00:06:56.279 --> 00:06:58.459 Insurance usually goes up. 00:06:58.459 --> 00:07:03.720 And so she tries to make sure that that is covered. 00:07:03.720 --> 00:07:07.800 as far as our other line items we don't we don't we don't we don't do any 00:07:07.800 --> 00:07:12.519 padding we don't we don't do that we try to stay within budget we we've never 00:07:12.519 --> 00:07:22.480 gone over budget on a line item not since 2000 and what 13 14 so yeah so we 00:07:22.480 --> 00:07:30.040 don't normally so I you saying that our budget gonna exceed our revenues I think 00:07:30.040 --> 00:07:44.040 I think what Ted might be getting at is if you look at the budget, and I think we kind of make up, not so much make up for, but I think it's accounted for because a lot of times we don't spend everything that we budget for. 00:07:44.040 --> 00:07:51.040 So the actual ending balance is probably more than what it is, if you look at what we do historically. 00:07:51.040 --> 00:07:56.040 I think what he's looking at though is, let's just look at the general fund for instance. 00:07:56.040 --> 00:08:05.040 The beginning balance is 866, 848 and the projected end of balance for next year is 667, 260. 00:08:05.040 --> 00:08:10.040 So on the surface that could look like you ate into some of the reserve. 00:08:10.040 --> 00:08:21.040 So I can see where the question is coming from. I think what you're saying is that typically we don't, our ending balance that we project is usually higher than what we're projecting. 00:08:21.040 --> 00:08:32.240 Well, specifically, like in that case, so our budget for the general fund is $809,000. 00:08:32.240 --> 00:08:38.320 Our estimated revenues is $609,000. 00:08:38.320 --> 00:08:42.759 So our budget is $200,000 over our revenues. 00:08:42.759 --> 00:08:49.799 Now we've got 866 in reserve, so it's not like we're going to be a deficit if we spend 00:09:51.269 --> 00:09:56.950 We want to look out for, like when next year's budget comes up is, like for that top line 00:09:56.950 --> 00:09:59.990 at 667, what's the ending balance? 00:09:59.990 --> 00:10:11.240 What's the ending balance next year when we start? If it's higher than the 667, then that's doing what we typically do, typically we end higher than what we were projected. 00:10:11.240 --> 00:10:22.240 If we're, if the ending balance is lower than what we have projected for the ending, then what you're saying is probably something we definitely need to start taking a look out for. 00:10:22.240 --> 00:10:49.240 We could end up that way for one of two reasons. We could spend less than we budget, or we could take in more than what we anticipated, and I'm just kind of wondering what has normally been the case. Do we tend to spend less than we budget, or do we tend to take in more than what we anticipate? 00:10:49.240 --> 00:10:54.240 We tend to spend less than what we budget. Historically that's what we do. 00:10:54.240 --> 00:10:58.240 We haven't raised the levy either for quite a few years. 00:10:58.240 --> 00:11:02.240 That's always the case. We spend less than what we budget. 00:11:02.240 --> 00:11:08.240 And if I may, because the assessed values have been increasing at the rate they have, 00:11:08.240 --> 00:11:17.240 we have been getting a little bit more back in tax dollars than what the levy originally shows. 00:11:17.240 --> 00:11:28.379 do we have a sense like for this year the current year that we're in how how 00:11:28.379 --> 00:11:33.259 we're gonna end up on those two items are we gonna we have taken in more 00:11:33.259 --> 00:11:42.049 revenue than what we anticipated beginning well I mean the assessments 00:11:42.049 --> 00:11:47.490 took another increase so I would assume we would get some more we also get some 00:11:47.490 --> 00:12:19.210 Personal property tax from the state, and that's been larger than what we've anticipated also, so you have those two incomes coming in that have been a little bit larger than what we budgeted for or what we've considered, right, through the levy, and the personal property tax comes from the state, and that's, they dictate what we get, so we can't really judge that from my understanding. 00:12:19.210 --> 00:12:26.210 So we don't really try to anticipate that, so it just becomes extra push in. 00:12:26.210 --> 00:12:30.210 Well, it's based on history, right? So it's based on past, what we've gotten in the past. 00:12:30.210 --> 00:12:38.210 I know when Liz looks at that, she's looking at what have we received in the past, and then try to gauge moving forward. 00:12:38.210 --> 00:12:49.730 So is that reflected in one of these line items revenue, line items currently, or no? 00:12:49.730 --> 00:12:56.730 No, that's money coming in, so that comes in in a different. This is just expenditures. 00:12:56.730 --> 00:12:59.730 We have estimated revenues. 00:12:59.730 --> 00:13:03.730 Right, so I don't know if she's estimated that. 00:13:03.730 --> 00:13:09.730 Probably not, because you don't know exactly what it is. We go off of history, we don't know exactly how much. 00:13:09.730 --> 00:13:16.730 This probably would have been based on the levy that we passed, that we're anticipating to receive from the levy. 00:13:16.730 --> 00:13:17.730 Right. 00:13:17.730 --> 00:13:19.090 would be my guess. 00:13:19.090 --> 00:13:25.090 Okay. And maybe for my purposes it might be useful for me to spend some time with Liz 00:13:25.090 --> 00:13:30.850 so she can just give me a kind of a historic perspective on it in terms of what it is. 00:13:33.970 --> 00:13:41.169 So for personnel costs, first of all as far as elected officials, are those all set by state? 00:13:41.169 --> 00:13:51.169 We set those at the beginning of the term. We set those 180 days before the election, and so we set that. 00:13:51.169 --> 00:13:56.169 So they're in stone until when? Until the next election, right? Correct. Four years. 00:13:56.169 --> 00:14:04.169 I was surprised to see the clerk said it was going down. Nobody's salary goes down. 00:14:04.169 --> 00:14:07.169 I don't think it went down. I think it went up. 00:14:07.169 --> 00:14:33.170 Yeah, I think Liz told me about this. It wasn't that it's going, that the salary itself is going down. There's something for supplies that were in there in part of that line item that you don't need and you just use copy paper from them and she was just kind of cleaning it up, I think. That line item. 00:14:33.170 --> 00:14:40.730 Because I do have a line item for the township clerk for supplies and things and one of the things I asked for was a 00:14:40.889 --> 00:14:44.690 mat under my desk that came out of my line item and 00:14:45.450 --> 00:14:47.809 so I don't ask for a lot, but 00:14:48.730 --> 00:14:54.009 Sometimes I do. I got you, but it wasn't a salary, so it shouldn't have been in the line for your salary, so 00:14:54.009 --> 00:15:10.009 So when it says minus 908, it's what we're talking about, 908 less than what the number was last year. 00:15:10.009 --> 00:15:15.009 So the number last year might just not have been a salary accurate number. 00:15:15.009 --> 00:15:39.360 Okay. And in terms of staff salaries, well, there is, the CFO's salary is a pretty substantial increase. Now that's something we determine, right? 00:15:39.360 --> 00:15:40.360 No. 00:15:40.360 --> 00:15:41.360 No. 00:15:41.360 --> 00:15:42.360 It's part of the budget. 00:15:42.360 --> 00:15:44.360 Yeah, no, no. We determine that. 00:15:44.360 --> 00:15:45.360 Yeah. 00:15:45.360 --> 00:15:47.360 I determine that and the assessor determines that. 00:15:47.360 --> 00:15:54.360 Yeah, when I say we, I don't mean the board, I mean it's determined local, it's a post-west statute. 00:15:54.360 --> 00:16:10.360 And then, whether it looked like, in terms of personnel, staff, in the Assessors area, there was maybe something around a 10% increase. 00:16:10.360 --> 00:16:25.360 Yes, so there's four full-time employees. Last year I had a part-time employee part of the year and then a full-time because of wanting to be able to cross-train and have someone be ready to go. 00:16:25.360 --> 00:16:39.639 Because I have the person that retired was older, I have three other people in the office that are about the same age that could be retiring in the next few years if they chose to. 00:16:39.639 --> 00:16:44.480 and I wanted to make sure the office was taken care of. So I had gone to the board at that time 00:16:45.360 --> 00:16:52.839 and they agreed to change that position to full-time. So there's a difference in pay there that I have to account for. 00:16:53.600 --> 00:16:59.200 There was the cost of living and then I have, we do have an ordinance for longevity in place 00:16:59.200 --> 00:17:02.839 and I do have I think two that qualify on that. 00:17:04.160 --> 00:17:06.160 That's where that comes from. 00:17:06.160 --> 00:17:14.079 and I noticed in the Township office there was only like a two percent increase or something. 00:17:15.039 --> 00:17:19.839 So the main reason is because there we're actually looking at not just salary increases, 00:17:19.839 --> 00:17:22.720 we're looking at actual expansion of, you know, okay. 00:17:26.450 --> 00:17:30.369 And I'm pretty sure that conversation happened before you were elected, so yeah. 00:17:31.410 --> 00:17:35.089 Yeah, a lot of this was all done before the term. 00:17:35.089 --> 00:17:37.009 And that's why I say a lot of this is just, 00:17:37.009 --> 00:18:09.950 Any more questions, comments or concerns about the budget and Ted, call in and come and speak 00:18:09.950 --> 00:18:17.950 The only question I had got covered was the minus nine oh eight, so. 00:18:17.950 --> 00:18:22.950 You're looking out for Barb. 00:18:22.950 --> 00:18:25.950 Oh, not yet, not yet, not yet. 00:18:25.950 --> 00:18:26.950 Yeah. 00:18:26.950 --> 00:18:27.950 Okay. 00:18:27.950 --> 00:18:30.950 Next order of business is the supervisor report. 00:18:30.950 --> 00:18:33.950 Believe it or not, I don't have much. 00:18:33.950 --> 00:18:35.950 I'm handing out what you need. 00:18:35.950 --> 00:18:37.950 Should I have a motion to postpone? 00:18:37.950 --> 00:18:53.950 Thanks Mike. I need a motion to postpone the discussion on the appropriation ordinance 2026 T.O.O.1 fiscal year 2026, 2027. I need a motion to postpone till the next meeting, which is April 2nd. 00:18:53.950 --> 00:19:00.950 No, April 20th. This is April 6th today. 00:19:00.950 --> 00:19:05.950 Okay, April 20th, sorry. Yes, April 20th, thank you. 00:19:05.950 --> 00:19:12.990 Okay. I'll second it. All righty. So, voice vote is fine or? Voice vote is fine. Okay. All in favor? 00:19:12.990 --> 00:19:18.750 Aye. Aye. Any opposed? Motion carries. Thanks, Mike. And we'll be voting on it at the next meeting. Yes. 00:19:20.509 --> 00:19:26.269 All right. Next one will be the Supervisors report. I don't have much, but what I do have, this is the 00:19:26.269 --> 00:19:35.070 packet for the annual town meeting. Guys, bring this packet with you, please, because... Oh yeah, 00:19:35.070 --> 00:19:40.070 This is what Buss does. Barb is not going to be having a whole lot of them. 00:19:40.070 --> 00:19:45.070 Okay. All right. Here you go, Michael. 00:19:45.070 --> 00:19:49.070 Have you one for Kathy? Oh, yes. I'll put one on her. 00:19:49.070 --> 00:19:52.070 I'll put one in her box. Thank you, Dad. Appreciate it. 00:19:52.070 --> 00:19:55.070 Um, let's see. Do I have any? 00:19:58.099 --> 00:20:02.099 No, I do not. Next on the business is the assessor report, assessor report. 00:20:02.099 --> 00:20:04.099 Okay. 00:20:04.099 --> 00:20:13.539 Alrighty. Next on the business is trustees report, trustees. 00:20:13.539 --> 00:20:15.539 Okay. 00:20:15.539 --> 00:20:17.539 Next on the business, public comments. Any public comments? 00:20:17.539 --> 00:20:24.099 Shane Orlow, as you guys know, I'm an office worker here. 00:20:24.099 --> 00:20:26.099 We're just getting off the spring break. 00:20:26.099 --> 00:20:30.099 I just want you guys to be aware that, you know, as the weather changes, 00:20:30.099 --> 00:20:33.099 kids are more active in the community. 00:20:33.099 --> 00:20:39.259 they like to get into trouble when they don't even try to find it so please 00:20:39.259 --> 00:20:44.700 encourage them to be involved with activities we have sports all summer 00:20:44.700 --> 00:20:50.180 long those are gonna be starting up soon school's gonna start getting out out so 00:20:50.180 --> 00:20:55.180 we want to make sure that they're active and healthy and safe over the summer and 00:20:55.180 --> 00:21:00.859 not getting into those things I know it's only April but it comes up fast so 00:21:00.859 --> 00:21:16.859 So if you guys could keep that in the back of your head and start promoting that in the community, I'd be happy to help with any communications that you guys have and show kids the right direction so that they're not getting into any trouble this summer or spring. 00:21:16.859 --> 00:21:17.859 Thank you guys. 00:21:17.859 --> 00:21:19.859 All right, thank you. 00:21:19.859 --> 00:21:25.500 Any other public comments? 00:21:25.500 --> 00:21:29.519 Any other business come before the town? 00:21:29.519 --> 00:21:37.519 I just want to remind people above the annual town hall meeting which is April 14th at 605 at the Farm Bureau. 00:21:37.519 --> 00:21:42.180 Everyone is encouraged to come. 00:21:42.180 --> 00:21:53.170 All right. There's no other business while I intend to motion to adjourn until Monday, April 20th, 2026 at 4.30 p.m. 00:21:53.170 --> 00:21:55.170 So moved. 00:21:55.170 --> 00:21:56.170 I'll second it. 00:21:56.170 --> 00:21:59.170 Motion by Mcllwain, motion by Wilken. 00:21:59.170 --> 00:22:01.170 Okay, all in favor? 00:22:01.170 --> 00:22:02.170 Aye. 00:22:02.170 --> 00:22:06.769 and I. Any opposed? Motion carries. Meeting is adjourned. Thank you all.