WEBVTT 00:00:01.970 --> 00:00:04.969 All right, at six o'clock we're going to call the meeting to order. 00:00:04.969 --> 00:00:07.969 Oh, prayer. Does anybody want to do prayer? 00:00:07.969 --> 00:00:08.970 I'll take care of you. 00:00:08.970 --> 00:00:09.970 Thank you. 00:00:09.970 --> 00:00:16.969 Heavenly Father, thank you for allowing us to get together tonight to talk about the county's finance. 00:00:16.969 --> 00:00:20.969 Please help us to be good stewards of the county's money. 00:00:20.969 --> 00:00:26.969 Thank you, Lord, for all the dedicated people that we have here at Stevenson County. 00:00:26.969 --> 00:00:28.969 In Jesus' name, amen. 00:00:28.969 --> 00:00:29.969 Amen. 00:00:29.969 --> 00:00:42.969 All right. 3.0 approval of tonight's agenda. Do I have a motion to approve? Motion to approve. By Mr. Didens. Do I have a second? By Mr. Jogerst. Any discussion? 00:00:42.969 --> 00:00:54.969 All those in favor say aye. Opposed? Motion carries. All right. Review and approval of leading minutes from May 18. Do I have a motion to approve? 00:00:54.969 --> 00:01:02.810 approved? Approved. Mr. Diddens seconded by Cindy. Any discussion on meeting minutes? 00:01:02.810 --> 00:01:09.049 Seeing none, all those in favor say aye. Aye. Motion carries. 5.0 approval of claims and 00:01:09.049 --> 00:01:23.049 the amount of cash requirements and manuals $1,263,778.32. Done. Motion to approve. So 00:01:23.049 --> 00:01:38.650 All those in favor or any discussion? All right. All those in favor say aye. Motion carries. 00:01:38.650 --> 00:01:44.010 All right. 9.5.1 is the health department's plan and the amount of cash requirements and 00:01:44.010 --> 00:01:54.739 manuals of $83,325.12. Do I have a motion to vote? So moved. By Mr. Brandt in a second. 00:01:54.739 --> 00:01:57.980 DeMeester, Diddens, any discussion on the health department's claims? 00:01:59.579 --> 00:01:59.900 Yes. 00:01:59.980 --> 00:02:04.299 We just came this month because we did not have a quorum last week for finance 00:02:04.299 --> 00:02:05.180 for the health department. 00:02:06.739 --> 00:02:07.140 Okay. 00:02:07.780 --> 00:02:08.939 All those in favor say aye. 00:02:09.139 --> 00:02:09.539 Aye. 00:02:09.539 --> 00:02:09.939 Aye. 00:02:10.020 --> 00:02:10.460 Opposed? 00:02:11.020 --> 00:02:11.860 Well, she carries. 00:02:12.620 --> 00:02:13.939 Six point zero public comment. 00:02:14.860 --> 00:02:17.379 Seeing none, moving on, reports to the committee. 00:02:18.060 --> 00:02:19.979 Um, 7.1 is Simon Brothers. 00:02:19.979 --> 00:02:23.340 Carrie McWright should be calling in on the phone. 00:02:23.340 --> 00:02:33.710 Hi Kathy, how are you? I'm okay, how are you? Good. So you have the floor. Oh wow, okay. 00:02:37.229 --> 00:02:44.590 Good evening everyone. I assume you have the documents in front of you? 00:02:45.789 --> 00:02:52.349 Yep. Okay, I'm going to skip through your first few pages here quickly. I am on page two. We're 00:02:52.349 --> 00:02:58.270 We're just going to talk about property capacity work really quick and then talk about some claims. 00:02:58.270 --> 00:03:08.000 So page three and go to page four, says PNC slash work WC claims. 00:03:08.000 --> 00:03:11.120 Kind of changed up the format a little bit for this meeting. 00:03:11.120 --> 00:03:16.479 This is the claims history claims in each category. 00:03:16.479 --> 00:03:19.960 And I highlighted the most recent is current policy years. 00:03:19.960 --> 00:03:23.599 I'm going to focus on that. 00:03:23.599 --> 00:03:27.240 There are two larger work comp claims. 00:03:27.240 --> 00:03:31.879 One is a tree cutting accident for 60,000 00:03:31.879 --> 00:03:35.599 and one is a slip and fall on ice for 80,000. 00:03:35.599 --> 00:03:38.479 That makes up the bulk of that 142,000. 00:03:39.360 --> 00:03:44.360 A physical damage amount for 76,000 00:03:44.520 --> 00:03:49.520 is there was a sheriff's bar that was involved in a collision 00:03:49.520 --> 00:03:54.520 collision and we had five or six cars damaged 00:03:54.599 --> 00:03:57.800 in the hail storm a couple months back. 00:03:59.280 --> 00:04:00.639 Any questions on these? 00:04:04.569 --> 00:04:06.349 Does it look like it? 00:04:06.349 --> 00:04:09.229 Okay, hearing none, I'll move to the next one. 00:04:09.229 --> 00:04:11.930 Page five for when we get into benefits. 00:04:12.889 --> 00:04:15.569 One thing I want to highlight, 00:04:15.569 --> 00:04:20.569 right now the employee benefits administered 00:04:20.569 --> 00:04:27.449 via open enrollment and changes via an online system called EASE. Employee Navigator bought 00:04:27.449 --> 00:04:33.529 EASE two years ago and they have been telling us for two years that there will be a migration from 00:04:33.529 --> 00:04:39.449 the EASE platform onto the Employee Navigator platform that is coming to fruition we think 00:04:40.569 --> 00:04:49.209 into this year, most likely 2027, early 2027. We are going to recommend to move and migrate 00:04:49.209 --> 00:04:52.689 to get off of EASE into employee navigator here this year 00:04:52.689 --> 00:04:57.089 for the upcoming open enrollment towards the end of this year. 00:04:57.089 --> 00:05:02.089 I have an estimated price to do that, $2,500. 00:05:02.209 --> 00:05:04.449 I think that's going to be higher. 00:05:04.449 --> 00:05:08.490 So just a mention that as soon as I get numbers, 00:05:08.490 --> 00:05:10.209 we'll talk about putting that in the budget, 00:05:10.209 --> 00:05:15.209 but that could be anywhere between $2,000 and $5,000 anything. 00:05:15.209 --> 00:05:24.209 Until now the E-System has been free to use, but when somebody buys out a system and then charges you for it, we kind of get stuck. 00:05:24.209 --> 00:05:33.209 Employee Navigator is the preeminent employee benefits platform out there. We recommend staying with Employee Navigator. 00:05:33.209 --> 00:05:39.209 It's just a matter of costing and we'll talk about that now. I just wanted to mention that that's coming. 00:05:39.209 --> 00:05:41.209 Any questions on that? 00:05:41.209 --> 00:05:46.920 All right, I also want to talk about the plans real quick. 00:05:46.920 --> 00:05:48.639 We'll talk through the year to date claims 00:05:48.639 --> 00:05:52.360 and then I want to give an RxMapper campaign update. 00:05:52.360 --> 00:05:54.399 So next page, page six. 00:05:54.399 --> 00:05:56.839 Again, you all have seen this many times before. 00:05:56.839 --> 00:06:01.199 The bottom square there are the 2026 plan designs 00:06:02.120 --> 00:06:04.660 and the number of employees that are in each plan, 00:06:04.660 --> 00:06:06.680 give or take, the number fluctuates monthly, 00:06:06.680 --> 00:06:10.279 but you can see that the number of employees 00:06:10.279 --> 00:06:14.279 in each plan is not available. 00:06:14.279 --> 00:06:19.279 The next page, page seven, this is the top set of numbers 00:06:19.720 --> 00:06:24.720 is an annual, rolling annual medical and prescription claims 00:06:27.120 --> 00:06:30.519 the last 12 months, so May 25th through April 26th. 00:06:31.600 --> 00:06:32.920 At the bottom is the summary. 00:06:32.920 --> 00:06:35.680 So the total premiums paid over the last 12 months 00:06:35.680 --> 00:06:39.360 is $4.4 million, and the total claims paid out 00:06:39.360 --> 00:06:44.259 is 4.3 million, so we're running at about a 97.5% 00:06:44.259 --> 00:06:47.339 The loss ratio, that also fluctuates. 00:06:47.339 --> 00:06:49.220 You can see the rightmost column, 00:06:49.220 --> 00:06:52.579 the fluctuation between damage and items paid out 00:06:52.579 --> 00:06:54.579 over items paid. 00:06:57.339 --> 00:06:58.339 This is nothing new. 00:06:58.339 --> 00:07:02.560 We talk about it every time I present to the Board. 00:07:03.779 --> 00:07:05.740 It kind of is what it is. 00:07:05.740 --> 00:07:09.339 And then the bottom is just a, 00:07:09.339 --> 00:07:13.060 the bottom graph there is just a graphical representation 00:07:13.060 --> 00:07:20.160 The last point at the bottom of that is the high cost claim at the total point this year, 00:07:20.160 --> 00:07:25.060 year to date is now over $1,000,000. 00:07:25.060 --> 00:07:33.740 High cost claims really drive a lot of the costs, same with the specialty drug claims. 00:07:33.740 --> 00:07:39.139 Next page, we'll get into the high cost specialty drugs, you can see on page, 00:07:39.139 --> 00:07:52.579 I will work to your page to see if your top 10 specialty drugs are listed there. 00:07:52.579 --> 00:08:01.579 A lot of those you see, I always make the comment that any drug you see advertised on TV or during a Super Bowl commercial is a very high cost drug. 00:08:01.579 --> 00:08:05.579 And you can probably recognize a lot of them. 00:08:05.579 --> 00:08:09.579 That being said, 00:08:09.579 --> 00:08:16.579 We implemented RxMapper this year and I'll get into the status of that in a couple of slides. 00:08:16.579 --> 00:08:24.579 If you skip to the next slide, if you can slide nine, we are making headway, which is really good news. 00:08:24.579 --> 00:08:36.360 This slide talks about last year's cost versus this year's cost and we are down with great, great news. 00:08:36.360 --> 00:08:38.360 and that brings me to page 10. 00:08:38.360 --> 00:08:47.190 You can actually go to page 11, that will help us. 00:08:47.190 --> 00:08:56.190 On page 11, the board approved up to 10 people getting into the RxMapper program. 00:08:56.190 --> 00:09:05.190 If 10, all 10 people are enrolled and use the RxMapper program, it will cost the county around $13,000, almost $14,000 00:09:05.190 --> 00:09:28.950 and the IOA is potential of 206,000 claims voided using the program. So it could be from the first part of January when it was implemented to last week, we have eight people responded. So six meet the criteria. 00:09:28.950 --> 00:09:38.470 so to reiterate program is they have a campaign to employees that goes out to every employee 00:09:38.470 --> 00:09:44.389 probably every other week maybe monthly asking them hey do you struggle with your medications 00:09:44.389 --> 00:09:49.830 do you feel like they're not working you know call this number and the number is a clinician 00:09:49.830 --> 00:09:56.309 from the Mayo Clinic that goes through a health history and the nurse or the clinician will 00:09:56.309 --> 00:09:59.990 and I'll determine if the candidate who calls in is a good candidate to go. 00:09:59.990 --> 00:10:01.919 who calls in is a good candidate to go through the sequencing. 00:10:01.919 --> 00:10:04.519 So members have called, 00:10:05.879 --> 00:10:09.120 based on method criteria and two did not. 00:10:09.120 --> 00:10:11.159 So on the six who met the criteria 00:10:11.159 --> 00:10:12.960 and are going through the programs, 00:10:12.960 --> 00:10:15.559 five have done the DNA sequencing, 00:10:15.559 --> 00:10:16.840 gone through the analysis 00:10:16.840 --> 00:10:18.960 and are going through recommendations. 00:10:18.960 --> 00:10:22.159 One is starting the progress through the journey. 00:10:22.159 --> 00:10:26.440 And I'm happy to report that the annualized drug 00:10:26.440 --> 00:10:28.679 and medical savings just for those six people 00:10:28.679 --> 00:10:32.200 was projected to be around $62,000. 00:10:32.200 --> 00:10:37.200 So again, here today, RXMAPR has invoiced the county, 00:10:37.279 --> 00:10:40.639 $6,100 for these six people, 00:10:40.639 --> 00:10:45.639 and that has generated $62,000 savings on the drug spend. 00:10:46.279 --> 00:10:48.080 So that's really, really good news. 00:10:49.480 --> 00:10:52.080 I will direct your attention to the conditions 00:10:52.080 --> 00:10:53.480 among the participating members. 00:10:53.480 --> 00:10:55.360 So those bulleted points 00:10:55.360 --> 00:11:16.069 That is really all I have. I kind of succeeded that pretty quickly. That's just the update 00:11:16.069 --> 00:11:21.389 that I have. Anything on anyone's mind and I can answer any other questions that I didn't 00:11:21.389 --> 00:11:26.700 Do you have any questions? 00:11:26.700 --> 00:11:30.700 Sign up for RxMapper. 00:11:30.700 --> 00:11:36.700 Revere Tronsky, employee or dependent on the medical plan? Yes. 00:11:36.700 --> 00:11:37.700 Chairman? 00:11:37.700 --> 00:11:48.700 I will say, in addition to the RxMapper, they have DxMapper that is cost of $250 that anyone can pay. 00:11:48.700 --> 00:11:51.980 If you are interested in that, I can put you in touch with them. 00:11:51.980 --> 00:11:56.539 And DXMapper, I apologize if I don't have that with me, I can send it to you. 00:11:56.539 --> 00:12:09.100 DXMapper is also DNA sequencing where there are 12 or 13 largest causes of early death 00:12:09.100 --> 00:12:11.100 or disease in the United States. 00:12:11.100 --> 00:12:16.539 And that's cancers, diabetes, hypertension, et cetera, et cetera, et cetera. 00:12:16.539 --> 00:12:24.059 this mapping DNA sequencing mapping can help identify earlier that you have a predisposition 00:12:24.059 --> 00:12:31.259 to say colon cancer or breast cancer and you can start interventions earlier and it has been shown 00:12:31.259 --> 00:12:39.340 to really help first of all stay alive if you you know are predisposed to any cancer and you 00:12:39.899 --> 00:12:44.940 get after it early and often then your chances of survival are much higher as well as 00:12:44.940 --> 00:13:09.940 are much, much lower, again, available to all of the employees on the planet, that is an employee profit of $50, but it is a one-time DNA sequencing, where you have it in the system and as they get more and more technology and there's more and more diseases that they can predict, and then you always have access. 00:13:09.940 --> 00:13:38.350 In your estimation, what could we do better to get more employees to use the Meeper program? 00:13:38.350 --> 00:13:45.590 Are you seeing other entities offering incentives or I don't really remember how many people 00:13:45.590 --> 00:13:48.669 people are on the plan, 200 maybe, I don't know, but. 00:13:50.190 --> 00:13:54.069 Close amount of 60 to 170 employees 00:13:54.069 --> 00:13:55.870 are on the plan plus dependents. 00:13:55.870 --> 00:13:57.850 So it's about 400 people. 00:13:58.970 --> 00:14:02.350 The MAPR folks do a really great job at reach out 00:14:02.350 --> 00:14:04.889 and emails. 00:14:06.169 --> 00:14:09.389 I would say internally, the best thing to do 00:14:09.389 --> 00:14:12.590 would be at the public head meetings, 00:14:12.590 --> 00:14:14.029 you know, I'm happy to present, 00:14:14.029 --> 00:14:16.950 I'm happy to send information to employment heads. 00:14:16.950 --> 00:14:19.149 I'm happy to present again 00:14:19.149 --> 00:14:21.950 and really encourage them to manage. 00:14:21.950 --> 00:14:25.069 Now, our xMapper, which is the prescription mapping 00:14:25.069 --> 00:14:27.589 DNA sequencing, you have to qualify. 00:14:27.589 --> 00:14:29.389 You know, it's one of the things where you, 00:14:29.389 --> 00:14:33.350 if you have specifically targeted Fords folks 00:14:33.350 --> 00:14:37.710 that have chronic conditions, answers, excuse me, 00:14:37.710 --> 00:14:42.710 and or are on the serious specialty offensive drug. 00:14:44.029 --> 00:14:45.170 So it's not for everyone. 00:14:45.170 --> 00:14:47.410 That's why we only approved up to 10 people. 00:14:47.410 --> 00:14:50.930 And if say, let's say, you know, 00:14:50.930 --> 00:14:53.269 well, 14 people qualify, 00:14:53.269 --> 00:14:55.730 we certainly can get that approved 00:14:55.730 --> 00:14:58.289 and paid for, you know, through this committee. 00:14:58.289 --> 00:14:59.629 So that's one side of it. 00:14:59.629 --> 00:15:02.470 The DXMAPR side, again, I'll send it to you all. 00:15:04.110 --> 00:15:07.549 The MAPR folks do send out communications 00:15:07.549 --> 00:15:10.370 very, very regularly based to all employees about it. 00:15:10.370 --> 00:15:15.370 So that is coming from the MAPR side internally. 00:15:19.059 --> 00:15:21.980 That's kind of, you know, I leave that up to, 00:15:21.980 --> 00:15:24.500 to the department heads and what they know 00:15:24.500 --> 00:15:26.059 motivates their employees best. 00:15:26.059 --> 00:15:31.059 I don't have the magic wand for that. 00:15:31.980 --> 00:15:34.700 It is really goes back to early engagement 00:15:34.700 --> 00:15:37.059 and communication, which we do a lot of. 00:15:37.059 --> 00:15:39.379 It goes back to wellness and taking control 00:15:39.379 --> 00:15:40.819 and ownership of your health. 00:15:41.779 --> 00:15:55.779 You certainly can offer incentives, every employee group is different, I don't have the magic number for that. 00:15:55.779 --> 00:16:06.779 To answer your question, it's up to you. I've seen a lot of different things where, yes, you can offer some as, hey, there's a $10, $20, $30 gift card. 00:16:06.779 --> 00:16:09.779 I think we've tried that with the wellness programming. 00:16:09.779 --> 00:16:12.620 It's going to work for folks that really are engaged 00:16:12.620 --> 00:16:14.339 and want them to know more about their health. 00:16:14.339 --> 00:16:17.819 It's not going to work for people who don't really care 00:16:17.819 --> 00:16:19.420 to be the one to do it. 00:16:21.420 --> 00:16:23.420 I'm not going to answer your question. 00:16:23.420 --> 00:16:24.259 Thank you. 00:16:24.259 --> 00:16:25.460 As far as the claims, 00:16:28.379 --> 00:16:31.180 is it spread out pretty evenly 00:16:31.180 --> 00:16:33.700 or is it like it has been previously 00:16:33.700 --> 00:16:40.990 where it's just a small percentage of the census? 00:16:40.990 --> 00:16:42.829 Not sure I understand your question. 00:16:43.589 --> 00:16:45.950 Wow, is it four or five people that are driving 00:16:45.950 --> 00:16:48.149 the majority of the cost of the claims or is it? 00:16:48.149 --> 00:16:49.910 Yes, yes. 00:16:49.910 --> 00:16:54.670 There is a small, let's see if I can have that data. 00:16:54.670 --> 00:16:56.110 If you go back to page eight, 00:16:59.009 --> 00:17:01.589 this is a very good representation. 00:17:01.589 --> 00:17:03.309 Actually, if you go to page eight 00:17:03.309 --> 00:17:05.509 in the bottom right corner, that number, 00:17:05.509 --> 00:17:10.509 specialty claimants, eight folks are driving 00:17:10.509 --> 00:17:22.190 169,000 year-to-date of FOT drugs, 27 prescriptions, about 30 people. So a very small amount, yes. 00:17:23.309 --> 00:17:31.200 That's how effective these drugs are. Thank you. The other thing I will mention, and again I can 00:17:31.200 --> 00:17:37.119 get with charging the department heads, we have seen in other groups that we should focus on is, 00:17:37.119 --> 00:17:43.839 is, let's say, second one down, Tramfya or Skyrizy, 00:17:44.240 --> 00:17:46.839 if I'm on that, you can search on the internet 00:17:46.839 --> 00:17:48.440 and get manufacturer's coupon 00:17:48.440 --> 00:17:50.400 that make that drug really cheap. 00:17:51.639 --> 00:17:52.880 But again, going back to, 00:17:52.880 --> 00:17:57.160 if you look at the employee deductibles, they're pretty low. 00:17:57.160 --> 00:18:02.160 So employee benefit plan structures drives behavior. 00:18:02.480 --> 00:18:05.880 The employee knows that there's only $1,500 out of pocket. 00:18:05.880 --> 00:18:09.880 They're not going to be shopping around for Trump Fire 00:18:09.880 --> 00:18:13.000 because they know they're only on the hope of $1,500. 00:18:13.000 --> 00:18:17.220 So it kind of goes hand in hand. 00:18:17.220 --> 00:18:20.720 Do the best you can and also give them rules to help. 00:18:22.500 --> 00:18:25.500 When it hits in the pocketbook, again, being very blunt here, 00:18:27.019 --> 00:18:28.940 there's going to be more of an onus to buy 00:18:28.940 --> 00:18:33.019 a two or four or five or $6,000 deductible. 00:18:33.019 --> 00:18:36.099 It'd be more apt to buy a manufacturer's coupon 00:18:36.099 --> 00:19:05.570 Thank you all. Again, I've always read you both. If you have any questions outside, feel free to call me or email me. I'll be happy to help. I'll send the direct message when it's ready. 00:19:05.570 --> 00:19:13.570 Okay. Thank you, Carrie. Thank you. Have a good night. You too. Bye. Bye-bye. 00:19:13.570 --> 00:19:21.570 All right. 7.2, County Administrator, Ms. Newman-Commer asked for a link in her report to the agendas. 00:19:21.570 --> 00:19:29.570 So if anybody has any questions, reach out to her. 7.3, Vice Director. 00:19:29.570 --> 00:19:47.409 Okay. The Revenue and Expense Budget Comparison Report, there's nothing really noteworthy, I guess, unless anyone has any questions for kind of status quo questions. 00:19:47.409 --> 00:19:58.409 So I'll move on to the audit update. We did get an email from Lindsey Fish at Sickitch that she did request an extension from the Illinois Comptroller's Office. 00:19:58.409 --> 00:19:58.440 from the Illinois Comptroller's Office. 00:19:58.440 --> 00:20:02.279 So the revised due date is August 28th of 2026. 00:20:04.240 --> 00:20:06.400 So we are still missing a lot of information 00:20:06.400 --> 00:20:07.319 from the nursing center. 00:20:07.319 --> 00:20:08.480 That's what the holdup is. 00:20:08.480 --> 00:20:11.920 So she's requesting that information by June 30th. 00:20:12.960 --> 00:20:17.960 And ideally they would schedule another week of fieldwork 00:20:18.839 --> 00:20:20.319 once they gather that information 00:20:20.319 --> 00:20:24.799 to kind of complete the remaining audit procedures 00:20:24.799 --> 00:20:29.799 and kind of the backup work that they have to do 00:20:29.859 --> 00:20:32.119 after getting that documentation. 00:20:32.119 --> 00:20:33.480 And then after that point, 00:20:33.480 --> 00:20:34.759 the report has to go through 00:20:34.759 --> 00:20:37.279 their internal quality control review process, 00:20:37.279 --> 00:20:39.119 which could take a few weeks. 00:20:39.119 --> 00:20:42.680 So that's the reason for the June 30th kind of deadline 00:20:42.680 --> 00:20:43.839 for the nursing center. 00:20:44.880 --> 00:20:47.240 I know they've been working on the cost report. 00:20:47.240 --> 00:20:49.079 So hopefully a lot of that information 00:20:49.079 --> 00:20:51.839 kind of can be supplied to the auditors 00:20:51.839 --> 00:20:54.160 and help them out with what they need. 00:20:54.799 --> 00:21:04.799 We'll review the budget policy later and then the team's worksheet is going out to the departments. 00:21:04.799 --> 00:21:10.799 It'll be available on the 24th of this month so they can start inputting numbers if they so choose. 00:21:10.799 --> 00:21:23.539 Great. Any questions for Adrienne? Great. Seeing none, 7.4 Treasurer reports. 00:21:23.539 --> 00:21:34.980 So I think everybody's had a chance to review this and set it out on the 6th, kind of as 00:21:34.980 --> 00:21:40.819 with the revenue expense report, we're kind of in a holding steady pattern. 00:21:40.819 --> 00:21:46.579 So sales and income tax receipts are steady, monthly report shows you that they were up 00:21:46.579 --> 00:21:50.299 over $70,000 over the previous months. 00:21:50.299 --> 00:21:56.039 So far through May, sales and income taxes total over $4 million, which is a good place 00:21:56.039 --> 00:21:57.039 to be in. 00:21:57.039 --> 00:22:04.920 As of the end of May, the total county funds were only down 1.79%, like $442,000 compared 00:22:04.920 --> 00:22:10.579 to April's month-end, which is, as with our last several preceding months, really good 00:22:10.579 --> 00:22:14.380 in a month where you don't have money coming in from property taxes. 00:22:14.380 --> 00:22:17.299 so it's well below what we would normally see 00:22:17.299 --> 00:22:19.799 with our situation. 00:22:21.220 --> 00:22:24.420 And on the investment side, four investments matured, 00:22:24.420 --> 00:22:28.259 almost $19,000 in paid interest earnings. 00:22:28.259 --> 00:22:30.420 As of the end of the month, there are 17 investments 00:22:30.420 --> 00:22:32.860 in place across nine different funds, 00:22:32.860 --> 00:22:36.400 maturity dates between this month and next April. 00:22:38.339 --> 00:22:42.500 Have to make the first entry on page four 00:22:42.500 --> 00:22:48.460 regarding bond payments, which I think this audit approved last month, a payment that 00:22:48.460 --> 00:22:54.660 we made, it was just interest on each of the two mill race crossing bonds. 00:22:54.660 --> 00:23:01.420 So there's almost $32,000 after that payment, which is about 46% of the total amount that 00:23:01.420 --> 00:23:08.299 was refinanced in 2020 has now been repaid, both between principal and interest. 00:23:08.299 --> 00:23:14.380 Recall that Debt Certificate A matures very soon, actually relatively speaking, 2028. 00:23:15.099 --> 00:23:20.220 And B, which is the one we're currently only paying interest on, that one matures in 2031. 00:23:21.740 --> 00:23:23.740 Does anyone have any questions on anything you've seen? 00:23:29.420 --> 00:23:35.019 Moving to the collector's side, pretty busy right now. We're kind of 00:23:35.019 --> 00:23:39.339 and I have a great next week, especially on Mondays 00:23:39.339 --> 00:23:40.500 with tax collections. 00:23:40.500 --> 00:23:42.860 So the traffic's been constant, 00:23:42.860 --> 00:23:46.579 phone, email, in-person a lot today. 00:23:46.579 --> 00:23:49.599 So we've had, I mentioned this in admin, 00:23:49.599 --> 00:23:51.880 we've had really good response. 00:23:51.880 --> 00:23:54.619 If you had a chance to take a look at your own tax bill, 00:23:54.619 --> 00:23:57.059 the redesign that we did this year, 00:23:57.059 --> 00:24:01.299 this bigger, better color fall has a lot more information. 00:24:01.299 --> 00:24:03.579 We've had some really good feedback. 00:24:03.579 --> 00:24:20.860 So although we did have one situation today where a gentleman actually had to call me back because he wanted to, I won't say argue, but tell us that he was right about who he makes his check payable to. 00:24:20.860 --> 00:24:30.860 So technically you pay your taxes to the county collector. We've always said that if people write treasure, we don't care. It doesn't matter. We're going to take your money no matter what. 00:24:30.860 --> 00:25:00.860 but because it specifically said that on his bill and he'd never seen that before he was very irate about that and then called me back later to tell me he was right so this is the kind of thing that we're dealing with but other than that the response to the tax bill design has been great so and people have been as someone asked earlier in another meeting people have been by and large very very civil this year so the need for the kitty condos has really dropped off although we still might revisit that given the population 00:25:00.860 --> 00:25:01.700 and animal control. 00:25:01.700 --> 00:25:05.220 So that's just to say that people have been very, very 00:25:08.500 --> 00:25:09.900 pleasant this year. 00:25:09.900 --> 00:25:11.039 So it's been nice. 00:25:13.000 --> 00:25:16.500 Electronic payments have really been on the rise 00:25:16.500 --> 00:25:20.579 through Friday, we had 1.32 million 00:25:20.579 --> 00:25:22.099 already submitted electronically, 00:25:22.099 --> 00:25:24.880 which is really a lot higher 00:25:24.880 --> 00:25:26.420 than it was a previous year at this time. 00:25:26.420 --> 00:25:29.079 And we continue to increase that 00:25:29.079 --> 00:25:31.880 and people are using their bank accounts 00:25:31.880 --> 00:25:33.400 rather than credit and debit cards 00:25:33.400 --> 00:25:35.000 at a rate of about three to one, 00:25:35.000 --> 00:25:38.619 which has been a very big surprise to me this year. 00:25:38.619 --> 00:25:39.639 So all good. 00:25:40.680 --> 00:25:43.440 And just a reminder, the first installment due date 00:25:43.440 --> 00:25:45.599 is June 26th. 00:25:45.599 --> 00:25:48.319 And the first distribution to the taxing districts 00:25:48.319 --> 00:25:52.680 will be July 13th. 00:25:52.680 --> 00:25:55.480 So unless anybody has any questions, that's all I have. 00:25:56.920 --> 00:25:58.000 I just have a question. 00:25:58.000 --> 00:25:59.960 Is it the different payments that you can make? 00:25:59.960 --> 00:26:10.710 Yes, you're allowing credit card payments. What happens if they default on their credit card, or if that just goes through and you've got your money? 00:26:10.710 --> 00:26:13.069 I don't know, do you remember having an issue with that? 00:26:13.069 --> 00:26:17.950 We've never had that be an issue, not with a credit card. 00:26:17.950 --> 00:26:28.150 Actually, we've had a couple of accounts with EFTs that have been rejected because people enter the wrong bank account number accidentally. 00:26:28.150 --> 00:26:32.950 So when basically if that were to happen, we just vacate their payment, they're 00:26:32.950 --> 00:26:37.589 charged $40 and then they have to resubmit payment because of the late 00:26:37.589 --> 00:26:42.950 payment and then get that hold on just because any situation that causes that 00:26:42.950 --> 00:26:45.869 payment to not be on is a $40 fee. 00:26:46.829 --> 00:26:50.829 So if they pay after the due date, then they would have the $40 fee plus the 00:26:50.829 --> 00:26:52.190 statutory late fee as well. 00:26:52.509 --> 00:26:56.389 And with the credit card payments, is it the 3% then on screen? 00:26:56.389 --> 00:27:04.470 and the late fee for the first 30 days is only one and a half, so we've had that discussion 00:27:04.470 --> 00:27:14.430 with people about which is profitable, so yeah, that was never years ago being able 00:27:14.430 --> 00:27:15.430 to play. 00:27:15.430 --> 00:27:16.430 Yeah. 00:27:16.430 --> 00:27:24.029 App Pay, Google Pay, PayPal, Venmo, bank accounts, it's out, we take it all. 00:27:24.029 --> 00:27:29.029 If it makes it easier for people to make their payment or have the edge to get it. 00:27:29.029 --> 00:27:33.720 Okay, any additional questions for Stephanie? 00:27:33.720 --> 00:27:34.720 No. 00:27:34.720 --> 00:27:35.720 No? 00:27:35.720 --> 00:27:36.720 Okay. 00:27:36.720 --> 00:27:37.720 All right. 00:27:37.720 --> 00:27:38.720 Thank you. 00:27:38.720 --> 00:27:39.720 8-4-0 is old business. 00:27:39.720 --> 00:27:40.720 No old business. 00:27:40.720 --> 00:27:41.720 9-4-0 is new business. 00:27:41.720 --> 00:27:46.720 9.1, approval of the FLI 27 Administrative Budget Policy. 00:27:46.720 --> 00:28:01.589 Okay, so there was one suggested change made by the circuit clerk and that's on page one 00:28:01.589 --> 00:28:06.389 and just a report back to the finance committee before the next fiscal year budget process 00:28:06.389 --> 00:28:14.029 of July 31st of each calendar, current calendar year in regards to alternate service delivery 00:28:14.029 --> 00:28:42.759 The other is I highlighted in red the 3.5% COLA and those are the only two changes this year, aside from the budget calendar from the last page. 00:28:42.759 --> 00:29:04.420 Excuse me, on page six, vehicle replacement and lease is a paragraph that I don't know 00:29:04.420 --> 00:29:05.420 that we do. 00:29:05.420 --> 00:29:12.420 So it's an evaluation of intended use to be completed comparing benefits with a purchase 00:29:12.420 --> 00:29:13.420 for a lease. 00:29:13.420 --> 00:29:21.259 Um, everything were practical standard size pre-owned or program vehicle be considered 00:29:21.259 --> 00:29:22.539 instead of new vehicles. 00:29:22.539 --> 00:29:29.380 I mean, perhaps it's just boilerplate things, but I don't know if we actually are putting 00:29:29.380 --> 00:29:32.380 that into, into use. 00:29:32.380 --> 00:29:43.380 That was put in place back in, maybe I'm remembering wrong, but it was pre-COVID, I believe, I 00:29:43.380 --> 00:29:50.099 When we looked at leasing a few vehicles, I still think it's a good idea to do the research. 00:29:50.099 --> 00:29:55.940 I mean, this is town board's guide to department heads on what to do. 00:29:55.940 --> 00:29:57.750 on what we would like them to do 00:29:57.750 --> 00:30:01.829 as they present their budgets to all of you. 00:30:01.829 --> 00:30:06.390 So I personally would leave that section in. 00:30:06.390 --> 00:30:08.950 I would leave the first section on page one in 00:30:08.950 --> 00:30:11.390 on report back finance committee 00:30:12.430 --> 00:30:16.269 before the next fiscal year of each year, July 31st, 00:30:16.269 --> 00:30:17.390 if I'm reading it correctly, 00:30:17.390 --> 00:30:18.910 report back to the finance committee 00:30:18.910 --> 00:30:20.990 before the next fiscal year budget process 00:30:20.990 --> 00:30:26.690 or July 31st on cost savings. 00:30:26.690 --> 00:30:29.410 I mean, that was something we put in years ago. 00:30:30.650 --> 00:30:35.089 It's on us that we haven't really followed through and required that. 00:30:35.089 --> 00:30:39.410 But I think it's still a good process, but this is just a guide. 00:30:41.319 --> 00:30:45.920 So the leaner you make it, the less likely things are going to occur. 00:30:48.759 --> 00:30:50.680 But this isn't ordinance. 00:30:52.720 --> 00:30:53.559 It's a guide. 00:30:59.500 --> 00:31:04.380 And the issue with the, with the paragraph as a whole, really, I just 00:31:04.380 --> 00:31:07.819 wondered if we were actually doing that. 00:31:07.819 --> 00:31:12.940 And so it seemed like we're, like the vehicles are coming 00:31:12.940 --> 00:31:17.940 through the committee, but not necessarily through finances. 00:31:18.420 --> 00:31:21.140 Right. Well, it's up to the seven of you. 00:31:24.160 --> 00:31:27.960 It's in the budget policy when inevitably, 00:31:27.960 --> 00:31:29.759 when department or another comes forward 00:31:29.759 --> 00:31:32.519 with wanting five or six vehicles, 00:31:32.519 --> 00:31:35.460 that's the time to reference that section. 00:31:35.880 --> 00:31:44.799 and this is one of their, what their methodology was, how to come up with what they decided to do. 00:31:44.799 --> 00:31:54.599 And if they didn't follow the process, you can take it back and ask them to do that. 00:31:54.599 --> 00:31:58.880 I think there's not going to be a lot of vehicles in 2027. 00:31:58.880 --> 00:32:02.240 Well, there's quite a few in 2026. 00:32:02.240 --> 00:32:06.559 Yeah, in August. 00:32:06.559 --> 00:32:10.119 So basically, that's a suggestion that she needs. 00:32:10.119 --> 00:32:11.119 Yeah, so we can just. 00:32:11.119 --> 00:32:14.799 I just told her that I would bring it to the committee and see what they thought. 00:32:14.799 --> 00:32:16.639 So, yeah, we can leave it at. 00:32:19.799 --> 00:32:26.000 OK, any other comments, questions before we take a vote and go into more discussion? 00:32:28.619 --> 00:32:32.420 OK. Before we bring it in. 00:32:32.420 --> 00:32:36.339 The policy as is, right? 00:32:36.339 --> 00:32:37.819 Because if we're ever. Without the change. 00:32:37.819 --> 00:32:39.619 Without the changes. 00:32:39.619 --> 00:32:41.339 other than the 3.5. 00:32:41.339 --> 00:32:46.029 Correct. 00:32:46.029 --> 00:32:47.110 Just double checking. 00:32:47.110 --> 00:32:49.430 Yep, nope, that's right. 00:32:49.430 --> 00:32:51.150 Keep me on my toes. 00:32:51.150 --> 00:32:53.549 All right, is anybody else in favor say, 00:32:53.549 --> 00:32:55.589 or do I have a motion to approve? 00:32:55.589 --> 00:32:56.430 Motion to approve. 00:32:56.430 --> 00:32:57.269 I missed, I didn't. 00:32:57.269 --> 00:32:58.910 Do I have a second? 00:32:58.910 --> 00:32:59.990 By Mr. Fricke, okay. 00:32:59.990 --> 00:33:02.430 Any additional discussion? 00:33:03.389 --> 00:33:04.710 So, quick question. 00:33:04.710 --> 00:33:06.910 The day of the last county board meeting, 00:33:06.910 --> 00:33:11.990 you had IMRF, Social Security costs included, right? 00:33:11.990 --> 00:33:12.829 Yes. 00:33:12.829 --> 00:33:27.299 Thank you. Okay, all those in favor say aye. Aye. Opposed? Motion carries. All right, 10.0. 00:33:28.579 --> 00:33:36.180 Adjourned. Mr. Bush, can I have it back in? Second. Mr. Vins, any discussion? Okay, 00:33:37.139 --> 00:33:42.180 all in favor say aye. Aye. Opposed? Have a good evening. Thank you. 00:33:46.579 --> 00:33:48.579 And there is a sign.