WEBVTT 00:00:00.000 --> 00:00:13.000 Well, let's get started with the Administration Legal Affairs Committee, Wednesday April 8th, 2026 at 5pm. 2.0 prayer. Would you like to do that or not? 00:00:13.000 --> 00:00:15.000 Okay. Thank you, Steve. 00:00:15.000 --> 00:00:21.399 Thank you for the members around this table tonight. I ask that you bless each one. We ask that you 00:00:21.399 --> 00:00:28.519 would give us wisdom and help us to judiciously do the business of our county in Jesus' name. 00:00:30.600 --> 00:00:35.880 All right, 3.0 approval that's in a few minutes. I'm first and a second here. 00:00:36.920 --> 00:00:43.799 All those in favor say aye. I have the unanimous. All right, 4.0 approval 00:00:43.799 --> 00:00:46.799 meeting minutes from March 11th, 20.6. 00:00:47.960 --> 00:00:48.960 Motion to approve. 00:00:48.960 --> 00:00:49.960 Motion. 00:00:49.960 --> 00:00:50.960 Second. 00:00:50.960 --> 00:00:51.960 Second. 00:00:51.960 --> 00:00:52.960 Is that good? 00:00:52.960 --> 00:00:55.960 All those in favor say aye. 00:00:55.960 --> 00:00:56.960 Aye. 00:00:56.960 --> 00:00:57.960 Aye. 00:00:57.960 --> 00:00:58.960 All right. 00:00:58.960 --> 00:01:09.280 5.0 claims that cash requirements $88,591.05, maintenance and 60 buys of 9 cents in a total 00:01:09.280 --> 00:01:12.799 of $89,256.34. 00:01:12.799 --> 00:01:32.379 on page 12 of those claims. It's got the Stewart Center rent. I'm just a little confused. I 00:01:32.379 --> 00:01:38.939 know it's a different invoice number, but if you look at the dates for the rental, it goes from 00:01:38.939 --> 00:01:45.659 and the first payment goes from $3.1 to $4.16 and then you drop down to the next payment, 00:01:45.659 --> 00:01:49.859 same amounts but from $4.1 to $4.16. 00:01:49.859 --> 00:01:50.859 Seems like we're duplicating. 00:01:50.859 --> 00:01:51.859 Like we're overlapping there. 00:01:51.859 --> 00:01:52.859 Do you have the actual? 00:01:52.859 --> 00:01:53.859 That's what I got right here. 00:01:53.859 --> 00:01:54.859 I see what you're saying now. 00:01:54.859 --> 00:01:55.859 I didn't catch that. 00:01:55.859 --> 00:01:56.859 Someone, when she entered it. 00:01:56.859 --> 00:01:57.859 Three. 00:01:57.859 --> 00:01:58.859 Do you mind if I actually look at that? 00:01:58.859 --> 00:01:59.859 Yeah, sure. 00:01:59.859 --> 00:02:00.859 I'm sorry. 00:02:00.859 --> 00:02:01.859 I mean, take over Adam. 00:02:01.859 --> 00:02:02.859 No, you're fine. 00:02:02.859 --> 00:02:22.770 I just want to take a look at the actual invoice itself versus what was keyed in by the department. 00:02:22.770 --> 00:02:29.370 So there are two different invoices. 00:02:29.370 --> 00:02:34.050 One says invoice date, March 1st, one says invoice date, April 1st. 00:02:34.050 --> 00:02:36.530 So what are the other two dates I hear there? 00:02:36.530 --> 00:02:38.650 Yeah, I think that's a typo. 00:02:38.650 --> 00:02:39.650 March 1st. 00:02:39.650 --> 00:02:46.930 Well, no, I'm sorry, April 16th is the date of the county board, that's the due date. 00:02:46.930 --> 00:02:47.930 Right. 00:02:47.930 --> 00:02:50.729 That's our, that's your county board meeting date that we register. 00:02:50.729 --> 00:02:51.729 So we have two months. 00:02:51.729 --> 00:02:52.729 Yeah. 00:02:52.729 --> 00:02:56.490 I think that we did not receive the invoice in a timely fashion for the March 1st, so 00:02:56.490 --> 00:02:57.490 that's why there's two. 00:02:57.490 --> 00:02:58.490 Thank you very much. 00:02:58.490 --> 00:03:10.490 that's what I thought I wanted to look at when you said the 16th I'm like why would I say the 16th because we're not even there yet okay all right very good thank you all right 00:03:12.090 --> 00:03:18.009 yeah first and a second any other questions all right all those in favor say aye aye aye 00:03:18.009 --> 00:03:27.879 aye please stand here just see if we have here how about uh 6.0 public comments 00:03:27.879 --> 00:03:36.039 and no one else is here. So let's jump down to 7.1, County Treasurer. Thank you. I'm hoping 00:03:36.039 --> 00:03:41.240 everybody had a chance to review the March financial report. I sent that out on Sunday night. 00:03:41.879 --> 00:03:49.240 I'm sure you spent your Easter evening worrying over these details. Another steady 00:03:49.240 --> 00:03:55.400 month, I guess that's just the best way to describe it. So income tax, sales tax, 00:03:55.400 --> 00:04:05.400 The tax receipts remain steady as the monthly report indicates that aggregate receipts increased by 33,000 and change over the previous month. 00:04:05.400 --> 00:04:09.400 You can see the total year today is 2.3 plus million. 00:04:09.400 --> 00:04:13.400 That public safety tax, I don't know if you noticed, was $315,000. 00:04:13.400 --> 00:04:18.399 That's a little higher, up to, you know, between $75,000 and $100,000 higher than it usually is. 00:04:18.399 --> 00:04:21.339 one time during the year that the department of revenue 00:04:21.339 --> 00:04:23.639 issues a supplemental payment. 00:04:23.639 --> 00:04:25.139 And that was in March this year. 00:04:25.139 --> 00:04:28.339 So that's not normally $315,000. 00:04:28.339 --> 00:04:31.740 So that gave that a little boost. 00:04:31.740 --> 00:04:33.939 So as of the end of the month, 00:04:33.939 --> 00:04:35.600 total county funds were down. 00:04:35.600 --> 00:04:38.680 If you go to, if you look at page five, 00:04:38.680 --> 00:04:42.399 which I think is usually one of the most important pages, 00:04:43.339 --> 00:04:46.459 down 2.81% compared to the end of February, 00:04:46.459 --> 00:04:49.259 much as $728,000 in change. 00:04:49.259 --> 00:04:51.860 Again, absolutely normal, less than normal 00:04:51.860 --> 00:04:53.819 if you were to kind of divide it out 00:04:53.819 --> 00:04:56.660 on a month by month basis in a month 00:04:56.660 --> 00:04:58.579 during which we receive no property taxes. 00:04:58.579 --> 00:05:02.699 So all is well for the time being there. 00:05:03.819 --> 00:05:05.420 On the investments page, 00:05:05.420 --> 00:05:06.899 last month we didn't have any furniture, 00:05:06.899 --> 00:05:10.300 this month in March we had four mature, 00:05:10.300 --> 00:05:12.660 22,000, almost 23,000 in interest. 00:05:12.660 --> 00:05:14.620 So that's always good. 00:05:14.620 --> 00:05:17.699 Still have 18 investments in place through yesterday. 00:05:17.699 --> 00:05:20.019 I've placed six more today. 00:05:21.139 --> 00:05:24.220 Roughly 2 million, we'll get about 13,000 in interest 00:05:24.220 --> 00:05:27.279 in that very short term, less than 60 days. 00:05:28.920 --> 00:05:30.620 If you look on the back, again, 00:05:30.620 --> 00:05:34.459 this gives you the rundown of where we still stand 00:05:34.459 --> 00:05:37.620 relative to those funds that are due money 00:05:37.620 --> 00:05:39.220 from the nursing home situation. 00:05:39.220 --> 00:05:42.699 So, anybody have any questions about this? 00:05:42.699 --> 00:05:58.060 I'm kind of shying away from CDs right now. I think today I did T-Bills. I actually dropped three base points from yesterday, so I'm not thrilled about that, but it's like 3.5 right now. So really competitive. 00:05:58.060 --> 00:06:11.899 Any other questions about the financial block? Okay. So on the collector's side, the county clerk and assessor and I, we met successfully last month. We determined some dates and overall schedule. 00:06:11.899 --> 00:06:15.100 to kind of coordinate our office functions for the upcoming season. 00:06:15.620 --> 00:06:18.259 I haven't really changed my estimates at this point. 00:06:18.259 --> 00:06:23.100 I'm into late May tax bill mailing, probably closer to maybe just before Memorial Day, 00:06:23.100 --> 00:06:27.860 still looking at the end of June for that first installment, early September 2nd. 00:06:28.540 --> 00:06:30.100 Always subject to change. 00:06:30.100 --> 00:06:32.459 Of course, you never know if there's a wrinkle that gets thrown there. 00:06:32.459 --> 00:06:35.500 So, but we did, I did determine days for distributions, 00:06:35.500 --> 00:06:38.699 probably reminders, certified mail, tax sales. 00:06:39.019 --> 00:06:41.459 All of those things are pretty much set at this point. 00:06:41.899 --> 00:06:48.819 I think I mentioned before we redesigned the tax bill, the bear color, so we thought it 00:06:48.819 --> 00:06:52.660 would be a little easier because here's what we want, DevNet, make it happen, well that 00:06:52.660 --> 00:06:57.220 takes about four weeks apparently because we made some substantial changes, but we are 00:06:57.220 --> 00:07:01.639 on target, they expect to have those to be approved by May 1st. 00:07:01.639 --> 00:07:06.199 So we have plenty of time to get them to our new printer and turn those out once we get 00:07:06.199 --> 00:07:09.439 you know testing and everything done within two to three days. 00:07:09.439 --> 00:07:33.439 So, right exactly where we want to be, I think, and at Jasmine, I just talked about this and I have discussed it with the assessor that there have been a lot of questions, particularly from full city residents, based on the referendum and we even had a few people who asked if they could be exempted out of that and not understand. 00:07:33.439 --> 00:07:41.800 and to, you know, that just displays really the depth of the lack of understanding of 00:07:41.800 --> 00:07:42.800 this process. 00:07:42.800 --> 00:07:49.000 So I'm kind of reviving the tax cycle presentations that I used to do around here to kind of stop 00:07:49.000 --> 00:07:51.040 them because nobody came. 00:07:51.040 --> 00:07:55.959 So we're going to bring it back and Jasmine and Ann, you're going to join me kind of do 00:07:55.959 --> 00:07:59.519 their part of the cycle, but we think we're probably going to take it on the road, maybe 00:07:59.519 --> 00:08:23.399 We want to maybe get in front of that, help people understand ahead of time what they 00:08:23.399 --> 00:08:25.800 could be able to do next. 00:08:25.800 --> 00:08:31.519 So I'm looking at some dates, hopefully maybe very, very late May, early June, depending 00:08:31.519 --> 00:08:34.559 on what schedules look like for the rest of us. 00:08:34.559 --> 00:08:40.919 So that's no more chance to do some outreach and help people understand what's in front 00:08:40.919 --> 00:08:41.919 of them. 00:08:41.919 --> 00:08:42.919 Right. 00:08:42.919 --> 00:08:43.919 Right. 00:08:43.919 --> 00:08:50.600 Or, you know, batting down the hatches, something. 00:08:50.600 --> 00:08:52.879 But unless you have any questions, that's all I have. 00:08:52.879 --> 00:09:22.879 I had a couple of calls from the Pearl City area too on, because of the sale of Pearl Valley eggs, the value of that sale, and they were like, well, if the value of that sale was assessed correctly, Pearl City wouldn't have any issues, and, you know, we have, I tried to explain it, we have at least three counties, plus other areas of Illinois and California that are all involved with 00:09:22.879 --> 00:09:28.960 going on there. It has really no bearing whatsoever. It's like people, let's see dollar sign. 00:09:30.000 --> 00:09:36.080 Right. And then, you know, in the Pearl City also has TIF district. So there are so many puzzle 00:09:36.080 --> 00:09:41.519 pieces and there's really no one answer to what has happened or what's going to happen. But I 00:09:41.519 --> 00:09:47.679 think it will help if all three of us are there explaining each part of what impacts someone's, 00:09:47.679 --> 00:09:52.559 you know, tax bill. I think it's not going to make the pain any less, but at least they'll understand 00:09:52.559 --> 00:09:59.559 Thank you for being with us. 00:09:59.559 --> 00:10:02.269 How are you? Let's move on to 7.2, go ahead. 00:10:02.269 --> 00:10:04.269 Thank you, Chairman. 00:10:04.269 --> 00:10:09.269 Still wrapping up a few things from the election in March. 00:10:09.269 --> 00:10:13.269 People think March election is done, but there's still a lot of work afterwards. 00:10:13.269 --> 00:10:20.269 We certify the election results on April 1st, and then there's still some reports to be to the state and 00:10:20.269 --> 00:10:26.269 results have to be sent to overlapping counties. So there's still work to be done there, but wrapping up there, 00:10:26.269 --> 00:10:32.110 sort of say March 16th, the day before the election kind of had a snowstorm. 00:10:32.110 --> 00:10:36.590 We were open and we actually had 70 hit goers that day. 00:10:36.590 --> 00:10:44.750 Most of them came in after 11, I think maybe two before 11, but we had 78 total that day. 00:10:44.750 --> 00:10:48.509 And we had 22 polling locations throughout the county. 00:10:48.509 --> 00:10:52.830 So we also had 22 election judges come in and pick up supplies that day. 00:10:52.830 --> 00:10:56.830 So it was extremely busy the day before, still here. 00:10:58.230 --> 00:11:02.669 You might have seen the company that delivers some of the 00:11:02.669 --> 00:11:04.009 equipment to the fund locations, 00:11:04.009 --> 00:11:06.190 that bill was a little bit higher than usual. 00:11:06.190 --> 00:11:09.149 And usually they have one guy, 00:11:09.149 --> 00:11:12.069 they had to have two guys due to the conditions. 00:11:12.069 --> 00:11:14.730 So that's why that bill was a little bit higher. 00:11:19.350 --> 00:11:21.350 Yeah, so that was the reason there. 00:11:21.350 --> 00:11:28.230 Every two years, we have to go out and do a foreign place accessibility survey that has to be to the state. 00:11:28.230 --> 00:11:33.710 That survey has to be completed in order to apply for the ADA grant. 00:11:33.710 --> 00:11:37.549 With that grant, we've been able to help some foreign locations make improvements. 00:11:37.549 --> 00:11:41.069 This past year, we were able to get 40 new voting books. 00:11:41.069 --> 00:11:50.069 So it takes time for us to go to every location, and we're not certified in ADA. 00:11:50.069 --> 00:12:02.830 We don't take, I mean, you've done a training program before, but the state board of elections has contracted with a company and that company is actually going to the thumb locations today, tomorrow, and then they'll finish up on Friday. 00:12:03.669 --> 00:12:12.990 So I'm looking forward to seeing what kind of results they see at those point locations and what improvements we possibly could make to make the thumb locations more accessible. 00:12:12.990 --> 00:12:20.509 Tax extension, I'm in the middle of the tax extension process, so I have sent out the 00:12:20.509 --> 00:12:26.669 tax computation reports to all of the tax districts, a little bit over a hundred tax 00:12:26.669 --> 00:12:33.549 districts, including the TIF districts, and they also, they are over the PTEL limit, they 00:12:33.549 --> 00:12:37.990 have a choice to choose to agree with the reset, proportionally put them within the 00:12:37.990 --> 00:12:40.830 limit, or they can reallocate. 00:12:40.830 --> 00:12:44.269 Most of the time we see that they agree with the proportions. 00:12:44.269 --> 00:12:49.590 So we do have some new individuals from some of the districts, so making some phone calls 00:12:49.590 --> 00:12:55.269 and people coming in to explain what PTEL means and why they didn't get the full 5% 00:12:55.269 --> 00:12:57.149 that they lobbied for. 00:12:57.149 --> 00:13:03.830 So it's been decent in the office, but mostly all good. 00:13:03.830 --> 00:13:06.830 Any questions? 00:13:06.830 --> 00:13:11.389 I want to relay some requests from a few election judges I was speaking to. 00:13:12.710 --> 00:13:15.950 They wanted more tissues and better sticky notes. 00:13:16.470 --> 00:13:19.789 And we got, we are on that. 00:13:19.789 --> 00:13:22.830 We actually have a pink sheet that goes with all the election judges 00:13:22.830 --> 00:13:24.230 where they can put suggestions. 00:13:24.230 --> 00:13:26.470 So I'm going to do some things that we have marked. 00:13:27.149 --> 00:13:28.069 Pass that right along. 00:13:28.069 --> 00:13:31.830 And if you guys know any one of, always look up more election judges. 00:13:32.350 --> 00:13:35.870 Look in the schedule of the two year certification right now. 00:13:35.870 --> 00:13:39.309 I'll come, plan in for that to take place in August. 00:13:39.309 --> 00:13:42.269 So we send in election judges our way. 00:13:42.269 --> 00:13:43.629 We're always looking for new ones. 00:13:43.629 --> 00:13:46.149 We have some great ones throughout the county 00:13:46.149 --> 00:13:47.509 that are retiring. 00:13:47.509 --> 00:13:50.350 So for some new great ones. 00:13:50.350 --> 00:13:51.950 So yeah, I'll flip right. 00:13:51.950 --> 00:13:54.669 We did, but I think there are some that are retiring 00:13:54.669 --> 00:13:56.350 and we'll be doing it to remember. 00:13:56.350 --> 00:13:57.190 Sure. 00:13:58.269 --> 00:13:59.149 All right, check. 00:13:59.149 --> 00:13:59.990 Very good. 00:14:01.430 --> 00:14:03.950 All right, let's move on to 7.3. 00:14:03.950 --> 00:14:26.190 I'm so sorry. I also forgot to say a huge thank you to Nate. They did a server upgrade and Nate, I don't think will do his own thorn, but he communicated with us through the entire weekend, holiday weekend, and he continued to provide updates throughout the weekend. 00:14:26.190 --> 00:14:35.190 We have not went perfect, but he continued to communicate and did everything he could to, and I think in his will to make it happen. 00:14:35.190 --> 00:14:44.629 So we are really lucky to have Nate and I can't express how much I appreciate his communication and his efforts. 00:14:44.629 --> 00:14:48.629 Okay, so let's move on to 7.4, County Administrator. 00:14:48.629 --> 00:14:53.629 Thank you. 00:14:53.629 --> 00:15:00.750 This morning I attended an HR roundtable at Greater Fruit Park Partnership. They have a series of 00:15:00.750 --> 00:15:08.829 meetings. The next one will be June. But the topics today, they were trying to gather information from 00:15:08.829 --> 00:15:16.430 a lot of HR directors in the region of the gaps in the employment of the people staying in the 00:15:16.430 --> 00:15:46.430 and community. So we have a real good rate of people in the community until about age 24, 25, and then returning at 44 plus. So that that middle group, which could contribute to a lot of, you know, tax dollars, if they were raising families in the community. So that is kind of like the topics were today where they were adjusting and looking through and trying to gather some information from everyone that I've 00:15:46.430 --> 00:15:49.470 and I will try to be attending the ones I can on that, 00:15:49.470 --> 00:15:51.069 but the next one is June to come. 00:15:53.789 --> 00:15:56.309 The FOIA requests that I spoke about last month 00:15:56.309 --> 00:15:58.430 have become a monthly occurrence 00:15:58.430 --> 00:15:59.750 and thank you to all three of you 00:15:59.750 --> 00:16:04.190 because all three of these people have had to respond 00:16:04.190 --> 00:16:06.910 to bits and parts of the requests 00:16:06.910 --> 00:16:08.870 that have become a monthly occurrence. 00:16:09.750 --> 00:16:12.710 In addition to that, I've had a pretty lengthy one 00:16:12.710 --> 00:16:14.629 that I had to seek an extension on 00:16:14.629 --> 00:16:18.629 that has been responded to now for nursing home information, 00:16:18.629 --> 00:16:22.549 as well as a couple others that are pretty, 00:16:22.549 --> 00:16:27.089 pretty in-depth and occupying quite a bit of time, 00:16:27.089 --> 00:16:30.569 just gathering things, but responding to them. 00:16:32.670 --> 00:16:35.589 We did get an accelerated payment notification 00:16:35.589 --> 00:16:39.950 for a nursing home employee that is being done currently 00:16:40.990 --> 00:16:43.450 between HR out there and RAN, 00:16:43.450 --> 00:16:46.129 obviously will be the one finalizing all the information 00:16:46.129 --> 00:16:49.649 to submit it since she is the county's authorized agent. 00:16:49.649 --> 00:16:52.089 I will say Rhianna's done a very good job 00:16:53.430 --> 00:16:55.809 challenging them and submitting information. 00:16:55.809 --> 00:17:00.529 And she's gotten most of them over the past couple of years 00:17:00.529 --> 00:17:03.210 we haven't had to, you know, you get the notice 00:17:03.210 --> 00:17:05.210 and it's like, you owe X amount of dollars, 00:17:05.210 --> 00:17:09.809 I feel like, but she has successfully challenged those 00:17:09.809 --> 00:17:11.710 and gotten them, so. 00:17:13.450 --> 00:17:43.450 I don't want to take away from a report that Kristen will be giving for animal control tomorrow but the RFP for her kennels for the new location, there will be a bid for approval tomorrow, still working with her on things throughout the move, she will have her part time person starting I believe tomorrow and what most of you probably don't know is that she was in a vehicle accident and totaled the animal control 00:17:43.450 --> 00:17:48.690 Control Band, but there was a band that was donated by a local establishment. 00:17:48.690 --> 00:17:49.930 So she's back off ASC. 00:17:50.170 --> 00:17:50.610 Yeah. 00:17:50.809 --> 00:17:51.089 Yeah. 00:17:52.450 --> 00:17:56.529 I attended the Region One Land Bank meeting on March 24th. 00:17:58.450 --> 00:18:02.849 All of you have received the updated salary survey and fringe 00:18:03.210 --> 00:18:05.049 benefit survey from UCCI. 00:18:05.690 --> 00:18:11.450 The wellness screenings last Thursday at the courthouse, there was 47 people 00:18:11.450 --> 00:18:29.210 screened. We have 27, I think, registered for tomorrow and encouraging walk-ins to get as many people as we can screened. The walking program, which some of us were talking about before the meeting, registrations are live for that. 00:18:30.570 --> 00:18:32.210 Larry, if you're heading up the trend. 00:18:34.369 --> 00:18:36.409 I think Chairman Helms has already said he's going to win. 00:18:36.409 --> 00:18:45.809 Do we have teams or do we just? 00:18:45.809 --> 00:18:49.250 So when you register, it does say a team, but it says you can only put one person on 00:18:49.250 --> 00:18:50.250 a team. 00:18:50.250 --> 00:18:54.369 So just put your name there when you're on the portal registering. 00:18:54.369 --> 00:18:58.610 We will be grouping the teams by department or county board on the back. 00:18:58.610 --> 00:19:02.409 So yes, you will have you will have teams, but when you register, don't let the teams 00:19:02.409 --> 00:19:15.049 So yeah, hopefully hopefully get some motivation to have a department head meeting this morning. 00:19:16.090 --> 00:19:23.610 Mark Bell was there and kind of did his annual updates on on risk topics and online, you know, 00:19:23.610 --> 00:19:29.769 the portal for training materials and things. He was able to meet our new coroner and made some 00:19:29.769 --> 00:19:57.990 connections with him to discuss some concerns, you know, that if you want to address with him and things. So that went really well. We did talk about the STEP program and encouraging as much involvement as possible, trying to garner some healthy competition here in the county. And an update on the shredding services, they will be coming to the county to deliver the new receptacles on the 21st. Since the company that we had 00:19:57.990 --> 00:20:01.720 And since the company that we had prior went out of business, they have offered to remove 00:20:01.720 --> 00:20:05.759 the old receptacles for us because that was a question we all had is like, what do we 00:20:05.759 --> 00:20:08.920 do with the other ones since they wanted theirs? 00:20:08.920 --> 00:20:13.319 So they did offer to do that, starting their contract. 00:20:13.319 --> 00:20:21.880 So I also attended the Workforce Connection meeting yesterday, Tuesday, yeah, yesterday. 00:20:21.880 --> 00:20:29.480 Yesterday. Like one day is good. I had early meetings every day. So yeah, that is that is all I have. 00:20:29.880 --> 00:20:30.480 It's a lot. 00:20:30.880 --> 00:20:34.680 Oh, just in detail. What's the number of four years? 00:20:36.480 --> 00:20:44.480 There's seven of them that have been coming through every month for records for the month. 00:20:44.480 --> 00:20:54.799 That's just from the one one requester. I would say four to six in addition to that. 00:20:54.799 --> 00:21:01.519 Okay, I'm just curious how many of them are there, I'm sure. 00:21:01.519 --> 00:21:07.519 They do. I think if some topics hit agendas, it triggers more. 00:21:07.519 --> 00:21:11.519 All right, I was just curious. 00:21:11.519 --> 00:21:13.519 It's increased from... 00:21:13.519 --> 00:21:15.519 Yeah, you're so smart. 00:21:15.519 --> 00:21:16.519 Okay. 00:21:16.519 --> 00:21:18.519 The question was good. 00:21:18.519 --> 00:21:20.519 It was all a 2, 7.5. 00:21:20.519 --> 00:21:22.519 The key manager... 00:21:22.519 --> 00:21:26.519 I don't know where to start. 00:21:26.519 --> 00:21:32.519 As you guys already heard, we upgraded the SQL 1 server this weekend. 00:21:32.519 --> 00:21:39.519 I say we just arrived was a huge component of that as well. I put in probably at least 00:21:39.519 --> 00:21:45.839 25 hours this weekend trying to get that server upgraded and moved over. The problem we ran 00:21:45.839 --> 00:21:50.640 into is the server speed and it being so old. We originally were going to start pushing 00:21:50.640 --> 00:21:54.920 the information out from the old server to the new server. And that was kind of choking 00:21:54.920 --> 00:21:59.240 the system. So then we had to regroup, come back, go to the new system and pull from the 00:21:59.240 --> 00:22:29.240 We did have the old one still in place that we could have went back to, but once you've worked that whole week, that's just more data. We got to try to fill the hole, so the goal was to always be ready by Monday morning. So we had all hands on deck. I called, we were rocking on Saturday, and we had all hands on deck. So we had all hands on deck. So we had all hands on deck. So we had all hands on deck. So we had all hands on deck. So we had all hands on deck. 00:22:29.240 --> 00:22:35.240 We got here about 7 a.m. and we plugged away for about another six hours. 00:22:35.240 --> 00:22:37.240 Long story short, we got here. 00:22:37.240 --> 00:22:39.240 I came in early on Monday. 00:22:39.240 --> 00:22:44.240 The biggest frustration with this is both of our vendors knew we were doing this. 00:22:44.240 --> 00:22:46.240 And they need to do some work on there. 00:22:46.240 --> 00:22:51.240 And everybody I tried to call or email this weekend, nobody was there. 00:22:51.240 --> 00:22:54.240 So we got it to a point that we could get it to. 00:22:54.240 --> 00:22:56.240 And then it was at the mercy of the vendors. 00:22:56.240 --> 00:23:07.240 I came in early on Monday morning and tried to get ahead of the game. Fiddler's been pretty decent to work with. I will say DevNet and myself have plotted that quite a bit. 00:23:07.240 --> 00:23:18.240 Fiddler, I think we've got everything figured out now. There were a few hiccups. We had DevNet up and going on Monday morning. Fiddler had to catch up because there was some stuff they had to do on the back end. 00:23:18.240 --> 00:23:23.000 Deadnet has some stuff they've got to do as well, and right now I don't know if all their 00:23:23.000 --> 00:23:28.519 stuff is firing like it's supposed to on their end, so I think they extract data, but right 00:23:28.519 --> 00:23:34.339 now the guy's not too cooperative and returning my polls, so hopefully I'll hear something 00:23:34.339 --> 00:23:35.339 back tomorrow. 00:23:35.339 --> 00:23:40.119 I do know we're working, we've pulled reports, we've done queries, all kinds of stuff and 00:23:40.119 --> 00:23:44.559 all the data's there, everything's working, and we think we're good, but I would just 00:23:44.559 --> 00:23:47.799 like to hear from them on their end that we're good. 00:23:47.799 --> 00:23:50.720 So we do have the old server still in place. 00:23:50.720 --> 00:23:53.000 We re-IPed it so we can still get to it 00:23:53.000 --> 00:23:54.400 if we have to do anything. 00:23:56.160 --> 00:23:58.279 Just a lot of data that was on that. 00:23:58.279 --> 00:23:59.960 We were about a terabyte and a half 00:23:59.960 --> 00:24:02.240 that we had to go over a lot of small files. 00:24:02.240 --> 00:24:04.779 So it just never picked up the speed 00:24:04.779 --> 00:24:06.160 we would have liked this weekend, 00:24:06.160 --> 00:24:08.440 but long story short, we got there. 00:24:08.440 --> 00:24:10.440 So we're up and running. 00:24:10.440 --> 00:24:12.220 Hopefully it alleviates any stress 00:24:12.220 --> 00:24:14.400 for tax season and whatnot. 00:24:14.400 --> 00:24:17.660 And we can just move forward with that. 00:24:17.660 --> 00:24:21.180 outside of that, just been putting out the daily fires. 00:24:21.180 --> 00:24:24.860 Still working on the Adobe licensing. 00:24:24.860 --> 00:24:27.860 I sent out another email just to make sure people understood 00:24:27.860 --> 00:24:31.519 that you don't need a special Adobe license just to view it. 00:24:31.519 --> 00:24:33.519 So I was making sure that we weren't paying 00:24:33.519 --> 00:24:35.819 for something we didn't need. 00:24:35.819 --> 00:24:38.579 Didn't really help our numbers too much. 00:24:38.579 --> 00:24:42.059 So I was dealing with some sales reps, 00:24:42.059 --> 00:24:43.980 but then found out that we can just get it to 00:24:43.980 --> 00:24:45.700 through the website. 00:24:45.700 --> 00:24:47.220 I feel like they were just trying to mark up 00:24:47.220 --> 00:25:17.220 on commission a little bit. So I kind of blew those getting off and we'll just go directly to the website when we get to the point of doing that. So other than that, I've been working on the ADA upgrades with Revise, which we'll talk about in a little bit. And the AI policy, our first one got hunted back, but there was a few holes in it that they wanted to see short of. Stephanie shared one with me from another county that they're using. And I don't know if it's been approved liability wise, but I was like, well, this is kind of 00:25:17.220 --> 00:25:19.019 and that shows up the areas they were asking for. 00:25:19.019 --> 00:25:23.339 So I redid it with Stevenson County and sent it back in 00:25:23.339 --> 00:25:25.139 and I'm waiting to get your back on that one. 00:25:25.139 --> 00:25:27.700 So it's still working. 00:25:27.700 --> 00:25:30.220 It's a process, but they're not exactly quick. 00:25:30.220 --> 00:25:33.740 I'm sure they're reviewing a bunch of them right now. 00:25:33.740 --> 00:25:36.259 So that's pretty much where we're at. 00:25:36.259 --> 00:25:37.180 Any questions? 00:25:37.180 --> 00:25:38.900 So we want to read all of that. 00:25:40.579 --> 00:25:43.220 The AI usage policy, we can start well again, 00:25:43.220 --> 00:25:45.220 but yeah, we'll not be able to do this part yet. 00:25:45.220 --> 00:26:11.299 We finally got access to that website and I've got people there that I'm talking with. 00:26:11.299 --> 00:26:16.299 The first one probably needed about 25% redone. 00:26:19.599 --> 00:26:23.220 The other one had a lot of what they were asking for. 00:26:23.220 --> 00:26:25.059 So I was like, well, this just makes sense. 00:26:25.059 --> 00:26:26.839 It had everything I had plus that. 00:26:26.839 --> 00:26:30.380 So I just went ahead and submitted that to them for review. 00:26:30.380 --> 00:26:33.019 And then if, once I get back from that, 00:26:33.019 --> 00:26:36.180 hopefully that'll be good and we can just recruit this here. 00:26:36.180 --> 00:26:37.019 Go ahead. 00:26:37.019 --> 00:26:38.700 Yeah, on the policy specifically, 00:26:38.700 --> 00:26:40.019 I was looking through the new one 00:26:40.019 --> 00:26:41.740 or the updated ones. 00:26:41.740 --> 00:26:45.460 I just had two things I wanted to get clarification on. 00:26:45.460 --> 00:26:48.099 When it's talking about exceptions in writing 00:26:48.099 --> 00:26:51.019 from the administrator, is there any, 00:26:51.019 --> 00:26:52.220 this might be countywide, 00:26:52.220 --> 00:26:54.980 is there any specific definition of what in writing means? 00:26:54.980 --> 00:26:59.180 Because I know, is that, would a quick text work? 00:26:59.180 --> 00:27:02.900 Or, you know, and I think the more clarity we can get at that. 00:27:02.900 --> 00:27:06.019 I would say, I'm probably going to make an email base. 00:27:06.019 --> 00:27:08.259 So there's always something to go back to. 00:27:08.259 --> 00:27:33.740 I know there's a spot in here for regular review, but given the speed at which all this 00:27:33.740 --> 00:27:37.740 is changing or whatnot, when this does get finalized, I think it would be a good idea 00:27:37.740 --> 00:27:42.660 for us to have it on the books to review it in a year and that might even be a bit much 00:27:42.660 --> 00:27:43.660 just to see. 00:27:43.660 --> 00:27:44.660 Absolutely. 00:27:44.660 --> 00:27:48.579 And you'll see down at the bottom of the one, it has like a revisions history so you can 00:27:48.579 --> 00:27:51.660 keep track of every time we revise it and what we've changed. 00:27:51.660 --> 00:27:58.660 So yeah, if we approve this one, we should plan on revising it. 00:27:58.660 --> 00:28:05.019 My question is then are you going to become the auditor of the AI use or do you have? 00:28:05.019 --> 00:28:24.019 I mean there's really no way for me to co-lease it. What's going to happen is if someone violates it and we end up in something, then we're going to be able to, you know, there'll be consequences to violating it per se, but there's no way, like if someone's using a co-pilot or something, there's just no way to manage it. 00:28:24.019 --> 00:28:32.019 Yeah, but we will know, obviously, if someone breaks it and, you know, they did something worse than they're supposed to and it comes up, that's what this policy is for. 00:28:32.019 --> 00:28:38.860 for that will be up to us to decide administration wise, what that, the consequences of that 00:28:38.860 --> 00:28:39.860 is going to look like. 00:28:39.860 --> 00:28:59.880 We have to incorporate that into the employee policy, they review it. 00:28:59.880 --> 00:29:06.289 I think the biggest thing that we're going to have to get across and it'll be in the 00:29:06.289 --> 00:29:13.769 policy is you don't put anything, uh, social security numbers, any personal county information 00:29:13.769 --> 00:29:18.889 like this should be very generic in use, you know, um, because once it's out there, it's 00:29:18.889 --> 00:29:23.450 out there because they'll tell you in the fine print anything that you ask for whatever is, 00:29:23.450 --> 00:29:30.570 you know, like case studies and things that they can use. So once it's out there, it's out there. 00:29:33.690 --> 00:29:39.289 So they're not supposed to use co-pilot? Is that what that is? Is that what that means? 00:29:39.289 --> 00:29:45.610 They're not supposed to use co-pilot? I mean, they're all the same. So I mean, 00:29:45.610 --> 00:29:50.610 I mean, you should have the same protocols for all of them. 00:29:54.610 --> 00:29:57.610 Certain ones for every kid music. 00:29:57.610 --> 00:30:24.000 I mean we can come up with a list of do not use but that list is going to be growing you know that's it's going to drop okay yeah make sense there's a new one that pops up it seems like they're very couple of weeks should make sense all right tires on that one let's zoom down the 9.1 approval revised ADA outreach for the website so I've been meeting with revised 00:30:24.000 --> 00:30:29.119 who currently manages our website are the ones that constructed it. The only way to come up with a 00:30:31.920 --> 00:30:36.319 secure ADA website was to go to the vendor that we're currently getting it through. 00:30:37.759 --> 00:30:42.559 There's nothing that we can do third party or anything that to integrate with their 00:30:43.519 --> 00:30:51.279 copyrights or whatever. So I went to them and they do have everything that I'm requesting in this 00:30:51.279 --> 00:31:00.640 this bid here will cover us ADA wise. He did say that it's like 97%. He said there's always going 00:31:00.640 --> 00:31:05.519 to be that 3% that, you know, somebody may overlook, but he said that it will never be anything that 00:31:05.519 --> 00:31:10.160 you'll be looking for. He goes, if they come up with a question that we don't cover, he goes, 00:31:10.160 --> 00:31:16.079 then we have time to rectify that. He goes, but what's in the act? We'll have like an AI bot that 00:31:16.079 --> 00:31:19.299 that will be on the website when we move forward. 00:31:19.299 --> 00:31:21.740 Any questions that they have, it'll change the text 00:31:21.740 --> 00:31:23.380 for those that we can't see. 00:31:23.380 --> 00:31:27.380 It'll read to those that, you know, it covers everything 00:31:27.380 --> 00:31:30.680 and it'll even be the second part of this, 00:31:30.680 --> 00:31:32.980 the clear docs also takes our documents 00:31:32.980 --> 00:31:34.980 and we'll read it to people and kind of help them 00:31:34.980 --> 00:31:37.799 fill out documents if they need to or, 00:31:37.799 --> 00:31:40.480 so this does cover us completely. 00:31:40.480 --> 00:31:42.759 But as with anything, there's a cost. 00:31:42.759 --> 00:31:45.480 So that cost will be a yearly thing going forward. 00:31:45.480 --> 00:31:49.559 the maintenance agreement keeping that on the website and keeping it up to date. 00:31:51.480 --> 00:31:56.680 There are two questions I guess, so is the maintenance agreement going to be less than what the 00:31:56.680 --> 00:32:03.720 startup is? No, it's going to be the same going forward and what I'm going to say is that 00:32:03.720 --> 00:32:07.960 everything obviously year to year you know once they have a demand they put it at the left. 00:32:07.960 --> 00:32:15.079 Right, so just keep that in mind but this is and I had them check our numbers we went through every 00:32:15.079 --> 00:32:43.079 We did an audit together. We went through and we're actually not at the top tiers of this. We're right in the middle because we're a middle sized, middle sized website or say, so good news is it didn't cost us as much as what I thought, but it will cause us, you know, going forward. But again, I like to stress this to the board and I will use access as a form of communication. 00:32:43.079 --> 00:32:49.680 a reminder that, you know, sometimes you have to pay upfront to save you in the long run. 00:32:49.680 --> 00:32:56.000 And I will say whatever this cost is, it's going to be cheaper than any fine we would get if we were missing something. 00:32:56.000 --> 00:33:01.240 So I'm confident I sat through webinars, I looked at everything. 00:33:01.240 --> 00:33:08.839 And again, I'm not an ADA who group, but everything that they're asking us to do, we will have covered by doing this. 00:33:08.839 --> 00:33:14.279 and as soon as we vote on it, if I have a county board, I can have it implemented probably within a week 00:33:14.920 --> 00:33:22.680 and we're way ahead of the deadline and we're stopping going. So my second question was, 00:33:22.680 --> 00:33:30.519 I don't know if you saw my email, because I know you're busy man, but this provides, it's doing the 00:33:31.720 --> 00:33:37.559 Tipton County, Tennessee website. Did I say LH or that? I was going to say I opened it up and I 00:33:37.559 --> 00:33:45.960 Yeah, I don't know that I've made it that far. I didn't see your email. 00:33:47.960 --> 00:33:52.920 Last few days, but it sounds like you got the AI thing in there. 00:33:52.920 --> 00:33:56.039 I will say there's nothing that they're offering that we're not purchasing. 00:33:56.839 --> 00:34:01.880 So I would say that we're probably at least what they have, but I'm going to try to 00:34:01.880 --> 00:34:06.440 that can work here but you know it looks great. I mean it's like wow that's 00:34:07.720 --> 00:34:14.920 fabulous you see but I was digging through those Advice88 website and I got that these 00:34:14.920 --> 00:34:23.320 are using that same system and it went wow it's fantastic so um for some reason I can't find 00:34:23.320 --> 00:34:31.000 the email. I was going to leave. Let's see when did I send it? D-31 last name? Yeah it's not in my 00:34:31.000 --> 00:35:00.639 Well, be mindful this doesn't change, this doesn't change our website, it just gives 00:35:00.639 --> 00:35:07.639 This is the ability of the ADA accessible information without changing the website. 00:35:07.639 --> 00:35:13.639 No, this is a website. This is just for ADA compliance to help people get where they're trying to go. 00:35:13.639 --> 00:35:21.639 If they're having trouble reading, it'll take it and I forget what they call it, invert the colors to where it's a black background. 00:35:21.639 --> 00:35:27.639 Things to help people with vision issues, hearing issues, things of that nature. 00:35:27.639 --> 00:35:32.639 It does not change the only website at all. 00:35:32.679 --> 00:35:35.400 So it's just the ADA portion of it. 00:35:35.400 --> 00:35:36.239 That's a website. 00:35:39.360 --> 00:35:40.199 Yes, Jerry. 00:35:41.760 --> 00:35:44.559 So four years ago or so, 00:35:44.559 --> 00:35:47.840 I got contacted by a law firm in New York City 00:35:47.840 --> 00:35:50.519 that was just randomly looking up websites 00:35:50.519 --> 00:35:53.519 to see if they were ADA compliant or not. 00:35:53.519 --> 00:35:56.599 And they would offer a settlement 00:35:56.599 --> 00:35:58.840 to avoid litigation. 00:35:58.840 --> 00:36:01.079 So I got hooked up with a company called Audio. 00:36:01.079 --> 00:36:01.920 Hi. 00:36:03.920 --> 00:36:08.279 Completely independent of who manages my bank's website. 00:36:08.279 --> 00:36:10.559 And they were able to put it on there. 00:36:10.559 --> 00:36:15.360 And I paid eight or 900 bucks for it annually. 00:36:16.440 --> 00:36:19.199 When I went to Byron Bank, same situation. 00:36:19.199 --> 00:36:23.800 They did not have ADA compliance, a much bigger bank. 00:36:23.800 --> 00:36:25.840 I think it's only like 11, not this one. 00:36:25.840 --> 00:36:30.400 So I know you said something about you have to do it with this, I'm sorry, a year. 00:36:30.400 --> 00:36:31.400 Okay. 00:36:31.400 --> 00:36:35.880 You had said something about it having to be this company because of our website. 00:36:35.880 --> 00:36:40.119 Well, it's with the clear docs and everything, I would just have to make sure that it's going 00:36:40.119 --> 00:36:45.119 to read the documents that we have loaded into our website, you know, because every 00:36:45.119 --> 00:36:48.239 department puts in PDFs and things of that nature. 00:36:48.239 --> 00:36:51.639 We might be able to get something that can do a search for us, but we have to make sure 00:36:51.639 --> 00:36:56.519 that whatever we get is going to be able to read the documents as far as we're required. 00:36:56.519 --> 00:37:04.199 That's why there are other agencies that are out there, but what they want is our whole website 00:37:04.199 --> 00:37:09.400 business. So I can definitely look into that and see what they can do. I mean, we have, 00:37:10.119 --> 00:37:16.360 we have plenty of time. We're ahead of this because I think it's April of 2027 I think is 00:37:16.360 --> 00:37:18.039 is what we have until. 00:37:18.039 --> 00:37:20.599 So if you want me to look up that company, 00:37:20.599 --> 00:37:23.400 I'd gladly contact them and just see what they can do. 00:37:25.239 --> 00:37:27.599 So yeah, I just did a, they offer a tool. 00:37:27.599 --> 00:37:30.279 You can scan your website and it tells you 00:37:30.279 --> 00:37:31.960 your issues with it right away. 00:37:31.960 --> 00:37:33.159 But I'll send it to you. 00:37:33.159 --> 00:37:35.599 I'm not, I mean, I'm not skinning the game on this, 00:37:35.599 --> 00:37:39.320 but a thousand bucks, you're at 13,000. 00:37:39.320 --> 00:37:40.440 Yeah, that's a big number. 00:37:40.440 --> 00:37:42.559 So if it's workable. 00:37:42.559 --> 00:37:44.199 Yep. 00:37:44.199 --> 00:37:45.840 Makes sense to lay it over for a long time. 00:37:45.840 --> 00:37:51.159 Yeah, absolutely. I mean, I just want to make sure we're up and running by everyone. We have plenty of time. That's why we started now. 00:37:51.159 --> 00:37:56.079 Yeah. Yeah. My biggest concern will be the documents. I mean, I'm sure there's people that can do the search. 00:37:56.079 --> 00:38:03.720 Sure. I guess I question how they alter the website provision, but I'll find out by scheduling. 00:38:03.720 --> 00:38:05.239 They'll find out if they'll do it or not. 00:38:05.239 --> 00:38:06.960 Yeah. So, yeah, absolutely. 00:38:06.960 --> 00:38:12.360 I think I'll make the most of the latest, over. 00:38:12.360 --> 00:38:13.360 Okay. 00:38:13.360 --> 00:38:14.360 Okay. 00:38:14.360 --> 00:38:15.360 Any other conversation? 00:38:15.360 --> 00:38:16.360 Those in favor say aye. 00:38:16.360 --> 00:38:17.360 Aye. 00:38:17.360 --> 00:38:18.360 Thank you. 00:38:18.360 --> 00:38:19.360 Nice. 00:38:19.360 --> 00:38:20.360 Doing the 10.0 comments from your committee members, anything. 00:38:20.360 --> 00:38:21.360 Seeing none. 00:38:21.360 --> 00:38:22.360 Make a motion to adjourn. 00:38:22.360 --> 00:38:23.360 I'll second. 00:38:23.360 --> 00:38:24.360 All those in favor say aye. 00:38:24.360 --> 00:38:25.360 Aye. 00:38:25.360 --> 00:38:26.360 Okay. 00:38:26.360 --> 00:38:27.360 Thank you. 00:38:27.360 --> 00:38:28.360 Thank you. 00:38:28.360 --> 00:38:30.360 See you in a month. 00:38:30.360 --> 00:38:32.360 Make a motion to adjourn. 00:38:32.360 --> 00:38:34.360 Yes, I'll second. 00:38:34.360 --> 00:38:36.360 All those in favor say aye. 00:38:36.360 --> 00:38:38.360 Thanks everyone. 00:38:38.360 --> 00:38:40.360 Thank you. 00:38:40.360 --> 00:38:42.360 Thank you. 00:38:42.360 --> 00:38:44.360 Thank you.